The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15 Room 1105 by Chairperson Taylor.

Announcements

Chairperson Taylor notified the group that he revised the agenda previously sent out to the group to include information on CALEA. Also, Jeff Durfee was unable to attend the meeting so there will be no IT Security Action Team Report today.

• CALEA - Taylor stated that after careful consideration and based on several discussions with colleagues around the state and country including input from outside counsel, the University has determined that we are, for the time being, exempt from CALEA. Therefore, we will not be filing a report that is due today. Currently there is no information that tells us we should be complying and the definitions are vague at best.
• Content Management System ITN - A committee was formed to develop an ITN document for a Content Management System. Kathy Hughes stated that the committee met last week and will be meeting this week with representatives from the Purchasing Department to obtain guidelines for the ITN development. An aggressive timeline for implementation is envisioned.
• BBSEUG (BlackBoard Southeast Users Group) Conference - Tony Turrin stated that this year's conference will be held at the Sea Turtle Inn in Atlantic Beach from February 28th through March 2nd. Conferees from throughout the southeast, including several faculty/staff members from UNF, are expected. Currently there are approximately 130 registered participants and registration is still open for anyone interested.
• Targeted Student Communication - Fred Sudler demonstrated a new application that restores functionality lost with Banner implementation. The application provides targeted communication to students. It is currently being piloted by a subset of the SRC (Student Records Committee), some of the academic chairs, and a few targeted advisors on campus. The plan is to roll the program out to the rest of the academic chairs and associate deans within the next two (2) to three (3) weeks.

Approval of Minutes - January 8th, 2007

Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from January 8, 2007. Barbara Tuck stated that Michael Kucsak's title is Director of Library Systems and Technology. The minutes were approved as corrected.

Report: Campus Technology Committee

Dale Clifford thanked Lance Taylor, John Sharp and Chris Wrenn who attended the previous CTC meeting to discuss issues regarding to CALEA regulations. That group appreciated their efforts and time in answering concerns and questions.

Clifford informed the group that CIRT (Center for Instruction and Research Technology) is about to run its technology survey. She asked the group to encourage faculty colleagues to complete the survey. She said CIRT is looking for input from faculty about what types of technology needs they have.

Report: GOT

Deb Miller stated that the new name for the "Gang of Three" is now the "Gang of Technology" and she welcomed Michael Kucsak to the GOT. The GOT currently has three (3) projects they are working on:

• Fig iPod Project .
• Apple iTunes
• Streaming Capture Station

Report: IT Security Action Team

Jeff Durfee was unable to attend and his report was postponed.

Report: Florida Center for Library Automation Update

Taylor said that two (2) weeks ago he, Susan Allen and Michael Kuscak went on a site visit to the Florida Center for Library Automation in Gainesville.

Kuscak stated that they received a very thorough introduction to what the FCLA does and saw their tremendous collection of systems. The University of North Florida Library is getting ready to upgrade their system from Aleph version 15.5 to version 18. Kuscak stated that the FCLA takes a very methodological approach to system upgrades and has several high-capacity servers to facilitate this upgrade. This allows UNF to "play in the sandbox" with the new version of the system well in advance of it coming online.

Kuscak noted that we are second on the list for upgrade after the University of Florida. He said that the FCLA will be completing both on the same weekend, and because we are so much smaller than UF, we will most certainly be the first ones finished. He stated that UNF is being walked through the process, interfaces, resolutions, and that the staff at FCLA are very positive and supportive. They were also very interested in our ideas for using the portal as a resource tool.

The target date for UNF's upgrade is tentatively set for July 2007.

Discussion: Technology Thefts

Taylor stated that he felt it was important for the Committee to have an open discussion on some possible solutions to the recent rash of thefts of computers. He stated that there has been about the fourteen (14) computer thefts since May 2006.

John Sharp stated that University insurance covers these thefts, but the deductible cost is five hundred dollars ($500) per occurrence/claim. These thefts have occurred in several different buildings on campus and are not concentrated in one location. Sharp circulated a security cable kit that ITS is purchasing to help safeguard the University's equipment. Deb Miller stated that CIRT has used the same locks for quite some time. She said that the security cable prevented a theft just about three weeks ago where it looked like someone had tried to steal the computer in their commons area but was unable to. Sharp said that this is a inexpensive way to protect equipment with the cost approximately at twenty-three dollars ($23) per kit.

The committee discussed other possible methods for preventing theft of computers or at least reducing the exposure to theft.

The meeting was adjourned at 10:45 a.m.