The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15 Room 1105 by Chairperson Taylor.

New Members

Lance Taylor welcomed the following new members to the University Technology Committee: David Jaffee as Vice Chair, Katharine Brown representing the Faculty Association, Barbara Tuck as Co-Chair of the Campus Technology Committee for the Faculty Association and Rod Grabowski representing Institutional Advancement.

Taylor thanked George Perkins for his service as vice chair of the UTC and expressed his appreciation for help in chairing the committee meetings when Taylor was unable to attend.

Announcements

John Sharp announced there will be a Mac Users Group meeting at noon on Wednesday, September 20th.

Approval of Minutes - August 7, 2006

Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from August 7, 2006. No changes were noted and the Minutes were approved as submitted.

Update: Banner 7 Implementation Team

Rick Powell, Chair of the Banner 7 Implementation Team, updated and provided the group with information and a timeline for the Banner 7 "Go-Live" date.

He stated that in February 2006 he was charged by Joann Campbell, Chair of the Administrative Systems Council, to do testing, interface changes and produce functionality, etc. for Banner 7.0. Representatives on the team included people from the Controller's Office, Human Resources, Payroll, Financial Aid, Academic Affairs, Enrollment Services, Center for Professional Development and Training and Information Technology Services.

The team is pleased with Banner 7.3 which includes several enhancements to the current release of Banner. For example, 7.3 no longer needs the user to uncheck the Document Accounting box and it is more tab-based rather than using the Next Block feature.

The expected "Go-Live" date will be Friday, November 17th at 7:00 p.m. with the migration and re-cloning of all information being completed by the following Monday, November 20th. The alternate implementation date will be Friday, December 8th at 7:00 p.m. A possible delay could be caused by modifications performed by USF in the student area. These modifications could cause issues with our implementation date. USF's "Go-Live" date is the weekend prior to UNF's so we anticipate that if there are any issues we will be able to address them before our implementation.

Dale Clifford noted that the alternative date of December 8th is the last day of class and grades will be in the process of posting. Powell stated that this date was chosen for several reasons. It is unfair and would place a hardship on our implementation staff over the holidays. UNF MUST migrate before December 31, 2006 because at that time all support will cease for Banner 6.0. Jim Owen stated also that due to new federal regulations regarding Financial Aid, 7.3 must be in place in order to process those transactions properly.

Powell stated that CPDT has published links to preview INB 7.3 along with on-campus classes that anyone can register for to get familiar with the new INB 7.3.

Report: Campus Technology Committee

Clifford stated that the next CTC meeting is to be September 21st at noon. The items to be discussed will address student email platform and the ongoing issue of orphan pages.

Report: GOT

Deb Miller updated the group on GOT pending issues:

• Student Response Systems is proceeding with demos by the two (2) vendors (eInstruction and TurningPoint Technologies). The team hopes to make a recommendation by October.
• The iPod Project has commenced with iPods now located in the Library. They will begin checking out iPods to students this week.
• The iTunes U content and technical sub-groups have been formed and are currently working on the process for publishing content to the iTunes site.
• Video conferencing completed its' first course over the summer with success. The COEHS and CCB stated the equipment was upgraded well and CCB used the technology to also communicate with an outside speaker in class.
• GOT is currently investigating real-time video capture/streaming solutions based on a request from a Communications professor. There was a demo of Accordent Real Capture on August 10, 2006. It had some nice features, but the team believes it may be possible to provide the services with existing products and are currently investigating that option.

The GOT meets today after the UTC meeting.

Report: Network Acceptable Use Action Team

No new items to discuss.

Report: IT Security Action Team

Jeff Durfee stated that the issue of data encryption is still pending.

He informed the group that the recommendation was made for the wireless network to employ a sponsored guest access solution. Currently, anyone on campus can anonymously use the wireless network. Not only does this make it very difficult to locate clients that are violating UNF's Network Acceptable Use Policy, but UNF anticipates CALEA will mandate that the University conform to wire-tapping regulations. The rules will be different for open and closed networks. By having a closed network with sponsored guest logins, we would avoid having to log all records for the federal government. CALEA regulations become effective on April 17, 2007.

Kathleen Cohen stated that sponsored logins will place a huge burden on the Library. The Library staff should not be expected to be available extended hours to supply guest logins to anonymous users that come into the Library. Durfee stated he would meet with the Library to discuss possible solutions.

Clifford stated that she believed we should have open-access to all users.

Terry Smith noted that there should be concern for the burden on guest presenters that come on campus. He reminded the group that the process needs to be convenient and easy for campus guests.

Jeff Bowen recommended a possible login for a guest user for the duration of 24 hours and even in some cases for at least a semester.

Report: Online Testing Facility Action Team

Rusty Smith stated that the team had met on August 22nd to discuss the need for an online testing facility on campus. Currently the team is setting up a faculty poll to see if there is interest and what is currently being done on campus. Kathy Hughes noted they are looking into facility standards, testing standards and how much interest there is currently with UNF faculty to have a separate facility.

Taylor stated that he would like to meet with Smith in order to supply the team with a formal written charge

The next meeting is set for September 18, 2006 at 1:00 p.m. in the College of Health.

Student Email Forwarding

Bowen stated that the student email forwarding group met last week and after discussing several issues, their recommendation was to continue student email forwarding. They believe that the policies and mechanisms at UNF need to be further researched before deciding to stop student email forwarding.

Owen reminded the group that federal regulations mandate a paper copy of any official information must be sent via U.S. Postal Service if the University receives any bounce-back emails. He also noted that an emailed document that is forwarded to an off-campus address is not saved by UNF.

Hughes suggested an email to the students be sent advising the student that official documents have been delivered to them in the portal and need to be viewed on that site. It was recommended that the UNF MyWings portal, a valuable resource provided for students, needs to be better utilized.

Project Updates

• Student File and Email Services - Steve Lyon stated the system was up and running with instructions listed on the portal. Hughes stated that beginning December 20, 2006 Web Access will replace Horde and Osprey Mail. Users of these systems will receive a message that their inbound mail is now located in Web Access. The message in Horde will notify them to clean up their Horde mailboxes and go to Web Access for all new mail. This will continue until January 20, 2007 when all mail and notifications will cease and they will only have access to the Web Access environment.
  Barbara Tuck stated the new file service seems great but every time someone needs to check their messages in the Library, they have to download the WebDrive application every time on every computer they use. This is inconvenient and time consuming to the students. John Sharp stated this issue can be resolved and will meet with Tuck and the Library c-tech to resolve.
• Classroom Technology - Hughes stated the first ten (10) technology classrooms and the new Social Science building classrooms are now complete. The second ten (10) technology classrooms budgeted are expected to be completed by the end of the Fall 2006 Term. There are also an additional three (3) Library seminar rooms that were turned into 1-10 classrooms. Funding of these has been submitted and is awaiting approval.

Next Meeting

The next UTC meeting will be held Monday, October 2, 2006 in Bldg. 15 / 1105.

The meeting was adjourned at 10:50 a.m.