The University Technology Committee meeting was called to order at 10:04 a.m. in Bldg. 15 Room 1105 by Richard Crosby. 

Announcements

Crosby advised the group that Lance Taylor and George Perkins were out of town and would not be attending today's meeting.

Kathy Hughes announced that Information Technology Services has hired Fred Sudler as the Director of Administrative Systems and will begin on June 19.

Hughes stated that currently in progress is a pilot of the Support Center ticketing system coordinated by Alison Cruess. Participants of the pilot will be surveyed to solicit further input on the system. This input will be used to further customize the system for an expected production roll-out in mid to late June.

Approval of Minutes – March 6, 2006

Crosby asked if the UTC members had any changes, additions or corrections to the Minutes from April 3, 2006. No changes were noted and the Minutes were approved as submitted.

Campus Technology Committee Report

Dale Clifford has been appointed Chair for the Campus Technology Committee for 2006-2007.

Clifford updated the group on several Campus Technology Committee pending issues.

• The iTunes University is currently on hold while The Office of General Counsel reviews the licensing contract.
• Possible solutions for the Student Equipment Checkout have been discussed with Barbara Tuck in the Library and she is continuing to develop a check out form.
• An RFS was submitted for the class rosters to include student photos. Training will be provided for faculty and the committee hopes these rosters will be in place for the Fall semester.
• The plagiarism website has been placed on hold while waiting for input from the Writing Center.
• CTC discussed wireless in classrooms. Some faculty have asked if it can be turned off and others want more nodes so the entire class can have access. This issue will be presented to GOT for resolution.
• Diane Tanner is researching technology information for the model technology classroom and will be reporting back to the CTC.
• Gary Houser has been invited to the next CTC meeting to discuss orphan web pages.

The next Campus Technology Committee meeting is at 3:00 p.m. on 6/26/06.

Report: GOT

Deb Miller stated that there are now three (3) instructors that will be using ipods as part of the FIG pilot ipod initiative. The iTunes University application is in process. The group is still investigating student response systems.

She stated that Information Technology Services has purchased a product called Respondus that creates tests from word processing or publishing software. Also, Campus Pack LX was also purchased. This product provides the ability to do journaling and blogging in BlackBoard.

The current survey product, Web Surveyor, has been in pilot phase and was recently approved for production. The expected "go-live" date is July 1, 2006. ITS and CIRT are jointly developing the support materials which are expected to be available on the web prior to July 1. This product was acquired through a grant and there is no licensing cost at this time.

Miller stated the results of the Virtual Museum project determined it was not a good fit for the university and the product is not well maintained by its developers. The pilot was discontinued for these reasons.

She stated there is a video conferencing pilot being conducted by ITS and COEHS for a severe disabilities course offered by the Department of Special Education.

Report: Network Acceptable Use Action Team

Hughes stated the Network Acceptable Use and OspreyNet Acceptable Use draft policies are still pending approval.

Report: IT Security Action Team

No new items to discuss

New Business

• Wireless in Classrooms. Hughes discussed that additional funding has been requested for additional wireless access points. She mentioned that Rusty Smith in the COH had inquired about equipping two (2) classrooms in COH with additional wireless access points in order to accommodate a class in which he will be requiring his students to be on the internet concurrently. It is hoped that these two (2) labs in Bldg. 39 could be ready for the Spring semester assuming funding is provided.
• Service for Retirees. Hughes provided the group with a handout on the current and proposed guidelines for IT services for retirees and faculty emeritus. These guidelines define access to email and networking services. She also provided a handout on what services other Florida state universities provide to their retirees. Kathy Cohen stated that there would be no impact on the Library although retirees do not have access to the database. Crosby asked if we could change the license, but Cohen stated that this is authenticated through Human Resources. Hughes stated she would check on the issue with the Office of General Counsel and report back to the Committee.

Hughes asked that any feedback on the guidelines be sent to her and that the guidelines would be reviewed annually for any necessary changes.

The group had no objections to the guidelines as listed.

Budget Initiatives

Hughes stated that the next BOT meeting will be held on June 20th. The final budget should be approved at this meeting. ITS has requested the following major technology items:

• Student Email - Steve Lyon presented a PowerPoint presentation on student file and email services. He was asked if Web Access will replace Horde. He responded that it will in fact replace Horde. Students and any faculty using Horde will be provided a 4 month window to move their mail. Hughes stated that Web Access is a much better email product than the existing Horde program. This initiative is part of a long planned improvement to student email and file systems. The students will be provided with an h: drive for their network storage needs. The license that provides the h: drive access is a site license so it would be available to faculty and staff as well.
• Classroom Technology - $45,000 was requested for a model technology classroom. Items may include Landesk software which allows faculty to project a student lab computer screen, classroom response "clickers," SmartBoards and Sympodiums. GOT is putting together final recommendations. Please forward any suggestions to Miller, Hughes or Clifford.
• IPod Pilot - $15,000 was requested to purchase thirty (30) ipods for the FIG that is being used as a pilot group.
• Currency - More than $1 million in recurring currency monies has been requested.

Other Business

Rusty Smith is stepping in while Luci Trice is out this summer. He asked if there had been any discussion at a university wide level about the need for a computerized central testing area on campus. The University of Central Florida has one that has made a positive impact on the UCF campus community. Hughes stated that there had been interest expressed, but this is a larger issue than can be addressed by CTC or GOT. She stated that maybe the UTC should take on this initiative. Crosby suggested that Rusty Smith chair a committee to review the need for this facility. Hughes was asked to serve and it was requested that she poll the associate deans for a representative from each college to serve on the committee. Cohen asked that Gabrielle Holcombe from the Library also be included on this committee.

The July 2006 meeting is canceled. The next meeting will be held on August 7th with location to be determined.

The meeting was adjourned at 10:40 a.m.