The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15 Room 3004 by Chairperson Taylor.

Announcements

Taylor invited the group to the upcoming webinars that Information Technology Services is co-sponsoring with the Office of the General Counsel. These were previously announced in Campus Update. Today's webinar is regarding CALEA and will be held at 2 p.m. in 15/3004. The second webinar is regarding identity theft and internet security which is being held on December 15 at 2 p.m. in the same location. Please email or call Rebecca Browning to reserve a space.

Taylor reminded the group that all network login ids for students will change as of January 1, 2006. Their network login will change to their SPRIDEN ID. This change affects current students only. Student OPS id's are set to change in May 2006. Information Technology Services will continue notifying students and will also place a notification in Blackboard and the My Wings portal. If anyone has additional notification ideas, please let Kathy Hughes know. Bob Jones requested that it be clearly stated to the students that this change affects their Login ID, not their OspreyCard ID login information.

Taylor notified the group that he has been working with Vice President Pierre Allaire to have representation from Institutional Advancement on the University Technology Committee. They are finalizing this issue and he will notify the group of the new member when a decision is made.

Approval of Minutes - November 14, 2005

Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from November 14, 2005. No changes were noted and the Minutes were approved as submitted.

Campus Technology Committee Report

Diane Tanner stated that a final list of web links for faculty has been forwarded to Dan Dundon to post. The committee has requested a list of orphan pages from him and will review that when it is received. The committee is looking to add an informational website link for students. This link would present a complete list of academic programs and majors.

Tanner stated that the committee is looking to create a strategic planning team. This team would be in charge of developing future responses to the needs of students (e.g. main source of information to be UNF website or Wings portal?).

The committee continues to meet regarding the portal and what information should be provided in that location.

Network Acceptable Use Action Team Report

No new items to discuss.

Information Technology Security Action Team Report

No new items to discuss.

Classroom Technology Action Team Report

Marsha Lupi stated that the team has identified forty-seven (47) general purpose classrooms with standards not attached yet and the faculty technology survey results are forthcoming. Right now the action team is looking at potential funding sources for the additional twenty-five (25) classrooms at a cost of approximately twelve-thousand dollars ($12,000) each. The team's focus will be on asking the Board of Trustees for this funding.

Bob Jones stated that the fire marshals have mentioned that the podiums are an ADA issue. Taylor asked Hughes to contact Fred Berbig for insight on the issue before any more podiums are ordered. John Sharp will report this issue to the classroom technology action team for further discussion at their meeting being held tomorrow.

Wings Project Update

Scott Bennett stated that the Banner implementation is winding down and post-implementation structure is an ongoing discussion. There was a problem with student registration that turned out to be a capacity issue on the web server side, which has since been corrected. The tentative implementation date for Banner 7.0 was set at October 2006.

Online Entertainment Services ITN Update

Taylor stated that a letter went to the vendors last Wednesday awarding the on-campus provider contract to Ruckus. Vendors have seventy-two (72) hours to lodge formal protests. If no protests are lodged, negotiations will begin with Ruckus.

Student Email Forwarding

Discussions continue on several issues/ideas regarding resolution to student email forwarding. Cathy Cavanaugh raised the options of text messaging or voice mail being delivered directly to student cell phones. Corey Trent stated that although this might be a reasonable idea, it is possible that students may not want to give the university their cell phone number. This also raises the issue of students being responsible in updating their numbers and providing changes when they occur to the university. Jeff Bowen suggested that the student be held responsible for verifying their forwarding addresses every semester. Steve Lyon stated that this would not resolve the issue.

Hughes asked if we have inquired with the students directly their best choice for formal communications from the university.

Lyon said the issue is that we are chasing technologies and we need to drive students to where the university has the most control. Tony Turrin stated that the "user" needs to drive the choice and Taylor stated that the appropriate/official avenue is the portal. Jones stated that an email should continue to be sent with a hard copy in regular mail as a courtesy. Tanner asked if an action team could be created to look further into the issue.

Taylor stated that this item will continue to stay on the agenda and will continue to be discussed at future UTC meetings.

Academic Technology Initiatives

Taylor stated that he met with Hughes, Deb Miller, Turrin, Jace Hargis and others last Friday. This meeting was to discuss the ways to formalize the process of technology needs for classrooms, text messaging, blogs, building blocks in Blackboard, etc. He would like to have the Director of Networking and User Services, the Department Head of CIRT and a representative from the Faculty Association meet to research and make recommendations. These recommendations should show how UNF should proceed in streamlining the request process. Taylor does not yet have a name for this group, but will notify the committee when it is in place. Mainly he is looking for a decision making group for colleges to go to and to come up with solutions to current needs and problems. Cavanaugh and Lupi agreed that this would be a beneficial team and will filter issues through this group.

New Business

Lyon stated that the wireless access map has been updated on the UNF website. He would like the group to authorize his disassociating rogue access points and put them online with the university's access points. This will allow all points to be under the UNF security management. He stated that there are less than thirty (30) unauthorized points and has enough set aside to supply replacements for these. The group had no objections and Lyon will perform this process beginning January 1, 2006.

Taylor invited the group to the Information Technology Services Annual Wine and Cheese Party to be held on Friday, December 9 at 3:00 p.m. in 15/3004.

The next UTC meeting will be held in 15/3004 on Monday, January 9, 2006.

The meeting was adjourned at 10:40 a.m.