The University Technology Committee meeting was called to order at 10:05 a.m. in Bldg. 15 Room 3004 by Vice Chair Perkins.

Announcements

Cathy Cavanaugh advised the group that the property donation process has gone well and is pleased with the results. She reminded the group that departments that initiate requests to donate must follow up with the UNF Property Department.

Kathy Hughes informed the group that Information Technology Services would like to close the 2nd Floor Computer Lab for three (3) additional days over the holidays (12/28 - 12/30). In the past, this lab has remained open, but had very few users. She did state the Support Center will remain open. The group agreed and Kathy Hughes will submit notice of the revised ITS Computer Lab hours.

Jace Hargis reported that the Distance Learning Committee is looking into developing designated indicators for hybrid and online courses by the fall term. The course schedule for fall would reflect the new designations if approved.

Approval of Minutes - October 3, 2005

Vice Chair Perkins asked if the UTC members had any changes, additions or corrections to the Minutes from October 3, 2005. No changes were noted and the Minutes were approved as submitted.

Campus Technology Committee Report

Cathy Cavanaugh stated the committee met with Dan Dundon on October 10 to address Campus Technology Committee concerns about the new UNF web pages. On October 31 the committee submitted a list of links the UNF faculty would like to see created. The committee has been meeting with Tony Turrin, Dmitriy Bond and Scott Bennett regarding the portal and what information should be provided there.

Network Acceptable Use Action Team Report

Kathy Hughes said the Network Acceptable Use Policy went forward. She said they had various feedback stating it was "too nice" and feedback stating it was "too strict." She advised the group that the guidelines will be more stringent than the policy itself.

Information Technology Security Action Team Report

Jeff Durfee was unable to attend. Kathy Hughes notified the committee that Clay Maddox was hired as the Information Technology Security Assistant to Jeff Durfee.

Classroom Technology Action Team Report

Marsha Lupi stated that Terry Smith was unable to attend today?s meeting. She read his summary report sent by email to the group this morning. The following is a text of that report. "We have met twice and collaborated virtually. From this work, we have identified approximately 20 classrooms that are excellent candidates for technology 'upgrades.' We also have created and published a survey of the faculty classroom technology needs. Deb may be able to give an interim report of the survey returns at today's meeting. We expect to complete our report by the earlier deadline of December 11th, though our examination of funding sources will, necessarily, be limited and is probably best left to others to complete." Any questions should be directed to Terry Smith.

Deb Miller reported that they had approximately 97 responses to the survey so far.

Currency Threshold Report

Kathy Hughes discussed the Currency Thresholds document for 2005-2006 that had been provided to the committee. She asked if there were any questions regarding the thresholds for allocation. There were no objections from the group and Vice Chair Perkins approved.

Wings Project Update

Scott Bennett was unable to attend. No new items to discuss.

Online Entertainment Services ITN Report

Chairperson Taylor was unable to attend today's meeting. Kathy Hughes reported that the University is still looking at the remaining two (2) vendors : Cdigix and Ruckus and Lance Taylor will present information at next month's meeting.

Student Email Forwarding

There were several issues/ideas from the meeting regarding resolution to student email forwarding. Some of the primary issues include: large Internet providers such as AOL and Yahoo blocking emails from UNF as spam, incorrect email addresses given by students, forwarding set up incorrectly, etc. Deb Kaye stated that all emails are sent out in batch and reducing batches would not correct the issue. Jim Owen stated that these batch forms from Banner are not working because of spam filters and this is causing several bounce backs to our system. Jeff Steagall estimated that in sending out approximately 2000 email messages to students, he has received back at least 100. Possible resolutions include: placing registration holds, UNF Wings portal messages/alerts, having a major public relations campaign to the students to make a habit of checking their on-campus email frequently, etc.

No definitive solution was found and Vice Chair Perkins asked the group to brainstorm over the next month on this issue and bring back possible suggestions to the December UTC meeting.

CALEA

Kathy Hughes stated this was an issue regarding new requirements that will require colleges to make changes to their computer networks to help facilitate monitoring of communications by law enforcement. She remarked that higher education institutions prefer not be a part of this given the fact that they already cooperate with law enforcement in current efforts to monitor. If anyone would like more information on the matter, they can view articles on CALEA by visiting the Educause website and reading The Chronicle of Higher Education.

New Business

Marsha Lupi requested that more email and/or file space be given for faculty. Kathy Hughes stated this ongoing issue is being addressed by Information Technology Services. Presently, if any faculty members need more file and/or email space, they should submit an RFS the space will be granted. She also advised the group that over the upcoming holidays Information Technology Services will be installing a system that will provide additional email and file space for all UNF faculty and staff.

The meeting was adjourned at 10:47 a.m.