The University Technology Committee meeting was called to order at 10:00 a.m. in Bldg. 15 Room 3004 by Chairperson Taylor.

Announcements

Chairperson Taylor announced that due to lack of meeting spaces on campus, the UTC meeting will continue to be held in Bldg. 15 / Room 3004 until further notice.

The committee agreed that the November 2005 UTC meeting is to be rescheduled for November 14 due to a scheduling conflict on November 7 for many of the UTC members.

Approval of Minutes ? September 6, 2005

Chairperson Taylor asked if the UTC members had any changes, additions or corrections to the Minutes from September 6, 2005. No changes were noted and the Minutes were approved as submitted.

Campus Printing Services (Tully Burnett)

Tully Burnett discussed the new four (4) year agreement that UNF Auxiliary Services has entered into with Lanier. This agreement is for print services to include a managed centralized copier/printer/scanner for all interested UNF departments as well as pay-for-print services in the UNF Library and student labs. This agreement requires that three (3) Lanier representatives be on campus daily. This includes one (1) full-time onsite manager, one (1) certified technician and one (1) part-time pay-for-print representative. In an effort to address departments needing to purchase several pieces of equipment, the agreement with Lanier has allowed Auxiliary Services to introduce a next generation digital machine that is an all-in-one type of machine. It includes copier/printer/scanner abilities and also additional accessories such as faxing, 3-hole punch, etc. Currently UNF has sixty-four (64) multi-functional machines on campus which is approximately fifty percent (50%) of the total campus.

Mr. Burnett asked the committee if they would agree to allow Lanier's @Remote software to scan the number of prints occurring on network printers campus-wide in order to calculate the potential savings to UNF and its departments. He assured the group that the software only records the number of ?clicks? and does not record any specifics such as where the print job originated, what information is in the printed documents, etc. He also added that this is a network printer scan and does not include desktop printers (which they hope to do in approximately 18 months). Steve Lyon pointed out that there will be no impact on the network, but requests that point-to-point connections be used, rather than a broad network scan due to security reasons. The committee agreed to allow Auxiliary Services to proceed with the network printer scanning for new Ricoh?s and department network printers.

Mr. Burnett stated that there are still eleven (11) months left in the contract to add new equipment at the original cost and if any departments are interested, Auxiliary Services can come and do an assessment of needs and recommend cost saving solutions. The current price per copy is $0.06 with a minimum copy commitment for the year. He distributed information on this convenience copier program and asked that any departments wanting more information to contact him.

He also discussed the low volume of printing services that UNF Duplicating Services is currently performing and is working towards improving service levels in order to recover lost business. He stated that right now Duplicating Services is changing several processes, doubling their capacity, purchasing new equipment, and reorganizing their office. He stated that within thirty (30) days, departments will be able to submit print jobs directly online, which will further expedite the process of ordering any items that UNF departments might need.

Campus Technology Committee Report

Diane Tanner distributed the September 12, 2005 CTC minutes. She stated that Item #4 on Page 1, Item #5 on Page 2 and Item #6 on Page 2 are being referred to the Classroom Technology Action Team.

In reference to Item #3 (2nd #3) on Page 2, Dan Dundon has declined meeting with the Campus Technology Committee at their October meeting, and prefers scheduling appoints to meet one-on-one with individuals.

In reference to Item #5 on Page 2, Dr. Judy Solano has requested funds from the Board of Trustees and is awaiting word on this request.

In reference to Item #8 on Page 2, this request has been forwarded to the Distance Learning Committee.

Network Acceptable Use Action Team Report

Bob Jones stated he was concerned with the Network Acceptable Use Policy not addressing specific issues such as Wireless, etc. and that faculty/staff/students are listed rather than the university community. The committee discussed the policy and felt that at this time it needs to be as broad and short as possible.

Dale Clifford made the motion to recommend the policy as submitted and Lucy Trice seconded the motion.

Information Technology Security Action Team Report

No new items to discuss.

Wings Project Update

Scott Bennett was out of town and Shawn Brayton was unable to attend due to Banner issues.

ITN for Online Entertainment

Taylor stated that they are now looking at the remaining two (2) vendors (Cdigix and Ruckus) and have a few questions left that the ITN Evaluation Committee is compiling and forwarding to the vendors. Vendors may be invited to visit campus to discuss their response. Dell's response did not rate well with the committee and they were eliminated from further consideration.

Classroom Technology

Chairperson Taylor stated that he appointed the Classroom Technology Action Team today with Terry Smith as Chair and Marsha Lupi as Liaison. Terry Smith agreed to the projected completion date of December 31, 2005.

New Business

Chairperson Taylor discussed the issue of availability of surveyed computers for community 3rd party non-profit organizations. He has received clarification from Floyd Hurst, but will request something broader and more formal for the campus and community. Bob Jones asked if the UNF garage is still being used as storage or if it has since been cleared out. Lance Taylor will meet with Floyd Hurst and report back to the committee.

The meeting was adjourned at 10:55 a.m.