The University Technology Committee meeting was convened at 10:01 a.m. in room 2/1131 by Chairperson Richard Crosby.

Announcements

Chairperson Crosby stated that the April 2005 UTC meeting was not held due to budget matters.

Kathy Hughes announced the vacancy on the ITS Network Team has been filled by Matt Sutton (formerly employed in the Support Center). This position was previously held by Bryan Swanson and was reclassified as a Microsoft System Administrator position.

Information Items

None.

Approval of Minutes - March 7, 2005

Chairperson Crosby advised the group that the minutes from the March 7, 2005 UTC meeting will be emailed to the committee for approval.

Network Acceptable Use Action Team Report

Kathy Hughes stated the report will be available at the next UTC meeting. She advised that Tom VanSchoor and Jeff Durfee have been added to this action team.

Chairperson Crosby reported that the two (2) students who previously served on the subcommittee action team have graduated and will no longer be serving. He requested that Tom Foran and Jared Callahan look into possible replacements. Katharine Brown noted that a resident student and commuter student should be considered for this subcommittee. The UTC will be advised the end of May of the new students.

Campus Technology Committee Report

Katharine Brown reported that they are trying to put the Classroom Technology Documents in place for the Fall semester. They were hoping for a summer date, but at this time that is not feasible. She stated they must be in place before the Faculty Association meeting in August.

Information Technology Security Action Team Report

Jeff Durfee was unable to attend today's meeting. He will report at next month's UTC meeting.

Action Teams

Chairperson Crosby requested that if there are any additional action teams that are needed, please let him know today. He would like to put in place a new action team with a short term of approximately three (3) months. This team will help in the design of classroom/labs in the integration and implementation of technology. He stated that Alison Cruess had interest in this team and believes she would be a beneficial person to chair the team. Katharine Brown stated that she has working documents that she can share with the chair and Chairperson Crosby stated he could provide the program standards document as well.

Chairperson Crosby announced that the UNF Green Society will be holding their first meeting in May. Dave Lambert is the adviser and this society is open to faculty, staff and students.

Bill Wilson stated that Jace Hargis will bring updates from the Distance Learning Committee on an as needed basis.

Chairperson Crosby said he will request Ida Gropper to bring the committee an update on CPDT?s training initiatives at a future UTC Committee meeting.

Chairperson Crosby requested the group to send him the lists of current members on all action teams. He would like to look at rotating committee memberships.

ERP Update

Scott Bennett stated that Financial Aid letters were sent last week and the process went well. He is currently conducting conference calls with the CFRDC and the SCT Team. He stated the Florida Baseline consortium is working very well together and creating modifications to be considered for the current system.

Shawn Brayton stated that on Day Four (4) the university had 5,121 students register in the new system and the process was going great. She noted that one key advantage to Banner registration was that it will not allow a student to register for a class that they previously passed and earned credit for. At this time students can register, but are not able to look up degree information. The faculty self-service is not fully functional yet, but they expect it to go to full capacity sometime in the summer. The day to go live with day-to-day operations is September 12, 2005.

Tom Foran stated that overall he has had positive feedback, but the course schedule is difficult to read and understand. Shawn Brayton said she is still making changes in that area.

Scott Bennett said there are currently six (6) universities involved in Florida in making modifications to current systems and the expense of these changes will be split between the universities. They are still looking at the cashiering system and are expecting a decision this week on the system. They will need to go live by July 1, 2005.

Chairperson Crosby commended the ERP team on their hard work and great teamwork.

Wireless

Chairperson Crosby stated that with the $100,000 Mid-Year Supplemental funding, the CCB grants, Library funding and future dollars being requested, the Wireless program is expected to be in place and fully functional in the near future.

Kathy Hughes stated that CCB is now running fully under the sixteen (16) completed access points. Building 50 will receive the additional twelve (12) remaining access points. Wackadoos is now also fully covered and functional. Building 14's current access points will be replaced with Nortel equipment. Thereafter, Building 1 and Building 2 will receive Nortel access points replacing current hotspot locations. She also showed the group the signs that will be laminated and placed in wireless access areas around campus. She presented the wireless website and coverage maps. The campus will be notified this week in the Campus Update of the current wireless access areas.

Steve Lyon stated that no panels will be placed on the roofs of campus buildings; rather small antennas will be placed in overhangs or as hidden as possible on buildings. He also stated that the Library will have complete coverage by the end of May.

Kathy Hughes reminded the group that in regard to planning areas, for example One-Stop, she can give the appropriate persons information regarding wireless planning.

Florida LambdaRail

Steve Lyon reported that the BellSouth fiber connection is now in place. The connection to Level 3 has been established as well and testing will continue this week.

Lance Taylor stated that the connection to Internet2 which is sponsored by the University of Florida will provide not only access for research, but also increase speeds to Banner.

Jerry Merckel said the terms and conditions for the IBM Supercomputer have been completed and are now on the Governor's desk for review and approval. This Supercomputer is expected to be located in Boca Raton at the Scripps Institute.

System Status Communication

Kathy Hughes reported that there is no timeline set yet for implementing a phone-based system status hotline for the Support Center. At this time, the website should be consulted for any outages on campus and reminded the group that a yellow message shows maintenance being processed, red shows an outage and green shows all systems are running fine. Testing with the C-techs has had good results/response.

Other Business

Lance Taylor reported that right now system maintenance occurs over the weekends at specific times. In the future the plan is to shift from sporadic maintenance times, to one set day and time when maintenance will always take place. He will be ready to discuss this timeline at the June 2005 meeting.

Kathy Hughes stated that the ITN Document Processing will affect all copier, pay for print and duplicating services. That committee is looking at the final two (2) vendors and service is expected to change from our current vendor in July 2005.

Chairperson Crosby stated this would be the last UTC meeting for Bill Wilson and thanked him for his contributions to the group.

The meeting was adjourned at 10:48 a.m.