The University Technology Committee meeting was convened at 10:00am in the Fine Arts Center Green Room 45/1802 by Chairperson Richard Crosby.

Announcements

Bill Wilson reported that the UNF administration had recommended UNF joining FLR. Lance Taylor and Steve Lyon are attending the FLR Board meeting today to convey the message to FLR.

Approval of Minutes - November 1, 2004

The minutes were approved as submitted.

Email for Life -> Net Community

This agenda item was moved to earlier in the meeting. Kathy Hughes presented some background on the Email for Life pilot that was implemented two years ago with some graduates of CCB and COEHS. The pilot was not successful in terms of participation. She stated that the Net Community presents another opportunity for email for life bundled with some other applications that Alumni Services would offer. Tom Mills from Institutional Advancement gave a short summary on the Blackbaud products which include Razor's Edge a replacement for Millenium and Net Community. The Net Community product along with the email forwarding for alumni also includes components for online giving, events management and online directory. The rollout schedule would be Razor's Edge and then approximately six months later the Net Community piece. Kathy Hughes recommended terminating the Email for Life pilot and refocusing the efforts in support of the Net Community application.

Distance Learning Action Team Report

Richard Crosby announced that the outcome of discussions with Academic Affairs and the Office of Faculty Enhancement regarding distance learning resulted in the recommendation that the Action Team be disbanded and in it's place the creation of a more formal Distance Learning Committee. The committee will be chaired by the Director of the Office of Faculty Enhancement. Since the Director of OFE is a member of UTC the reporting of DL initiatives would still come to UTC for coordination purposes.

Mac Users Group Report

Cathy Cavanaugh reported that this group had not met; therefore, there was no report.

Network Acceptable use Action Team Report

Katharine Brown reported that she had received the draft report from Jeff Durfee's security group for consideration by her action team.

Campus Technology Committee Report

Katharine Brown stated that at their last meeting Tony Turrin presented a demo of the MyWings portal. The focus of the presentation was the faculty and employee portion of the portal. Tony Turrin was asked to give a brief update on the status of the portal. He announced that there would be an upgrade this weekend that would be adding to the functionality of the portal. The self-service tab would be modified to provide additional channels. Primarily this would be the employee component in preparation for the web-time entry that would begin on December 17th. Katharine announced that the next meeting of the Campus Technology Committee would be December 7th.

Information Technology Security Action Team Report

Jeff Durfee reported that there had been a handful of server compromises over the last few weeks and there had also been a minor outbreak of viruses in the residence halls. He announced that the server room bricking in project had begun providing a more secure area for the campus core servers.

ERP Update

Scott Bennett reported that there would be Campus Updates over the next few days detailing the rollouts of the various Banner initiatives including time sheet, payroll and portal updates. 'He announced that ITS and Physical Facilities were participating in a pilot phase of web time entry. Scott also reported that there were approximately 500 people that didn't get the penny during the 'penny test' period and that those people should be getting it later this week.

Florida Lambda Rail

Reported on during the announcement period.

Wireless Initiative

Kathy Hughes reported that it appeared the Nortel donation to CCB was close to finalization and that the equipment order was in process. She recommended that the UTC support a recommendation of funding for an additional $100,000 to supplement the donation. This would allow ITS to procure additional hardware, security and management licenses and access points to supplement the donation. With the additional funding, the limited wireless coverage currently being provided by less secure and unmanaged access points could be replaced and additional access points put in place. These areas include portions of Building 1, Building 15, Building 50, Building 14 (SG offices),' outside seating areas between Buildings 1 & 2, in front of Bookstore and Admissions, Outtakes patio area, front of Fine Arts Center and Wackadoos. Kathy moved that the UTC support the recommendation of $100,000 for this initiative, Jeff Durfee seconded the motion. Chairperson Crosby asked if there was any opposition and hearing none the motion passed. Chairperson Crosby will take the recommendation forward to the appropriate group for funding consideration.

Dial-up

Kathy Hughes reported the following dial-up statistics.

2003 Sep-Nov dial-up counts 2004 Sep-Nov dial-up counts

• student: 691 | student: 439
• faculty/staff : 312 | faculty/staff: 260

Chairperson Crosby asked if there had been any reports of difficulty getting in. Katharine Brown stated there had been no issues at the Campus Technology Committee and Kathy Hughes reported no issues from the ITS Support Center. She reported that since there is no way to tell from these statistics the number of users who get a busy signal during the peak period of 11pm-1am she recommended another BellSouth traffic study be done in April 2005.

Downtime for UPS

Kathy Hughes reminded everyone of the computing and networking services 48 hour downtime scheduled for the weekend of December 18th and 19th . It was suggested that a message be placed on the ITS Support Center phone line so anyone calling during off hours would know about the planned outage.

New Business/New Issues

Bob Jones announced that the Library atrium would be closing on Friday due to the ongoing Library construction.

Chairperson Crosby discussed some of the aspects of and progress made in the development of University's Master Plan. He stated that he would do a presentation on the Master Plan at the next UTC meeting.

The meeting was adjourned at 10:50 a.m.