The University Technology Committee meeting was convened at 10:00am in the Academic Affairs Conference Room by Chairperson Richard Crosby.

Announcements

Chairperson Crosby announced the following new members of the UTC: Dale Clifford; John Venn and Tom Vanschoor.

John Sharp reported that the vacant c-tech position in the Library has been filled.

Approval of Minutes - June 7, 2004

The Minutes from the June 7, 2004, UTC meeting were approved as submitted.

Distance Learning Action Team Report

Jace Hargis reported on the URL link that was attached to the UTC meeting notice (see www.unf.edu/dept/ofe/pdfs/dlhandbook04.pdf ) of the Draft Distance Learning Handbook. He asked that everyone review this and email him with any changes. There will be a final discuss on this at the next UTC meeting.

Mac Users Group Report

Chairperson Crosby reported that Cathy Cavanaugh is unable to attend today's meeting; however, she sent the following report:

The Mac User's Group met in September and discussed Apple purchasing and Mac software and hardware on campus. The meeting minutes are posted on the MUG website (see http://www.unf.edu/dept/its/facstaff/mug/index.htm ).

Network Acceptable Use Action Team Report

Katharine Brown reported there had been no meeting of this group over the summer.

Campus Technology Committee Report

Katharine Brown stated that this group had met three times since the last UTC meeting, once with the C-Techs to discuss developing a list of items that would be helpful to faculty regarding technology classrooms and their support issues. The Committee is part of the Tumbleweed pilot and has sent a lot of input back to Wendy Brezin. She stated that new faculty on campus have a concern they are not receiving enough information about the technology available on campus. The Committee would like this information presented at the new faculty orientation session and after discussion the UTC members agree with this. Joann Campbell also suggested that each college do an orientation for their new faculty and bring up this information. She will discuss this at the next Associate Deans' group meeting.

Information Technology Security Action Team Report

Because time was short, this item was not discussed.

ERP Update

Because time was short, this item was not discussed.

Florida LambdaRail

Chairperson Crosby stated that a task force of UNF faculty and staff met to examine the issues and make recommendations regarding Florida LambdaRail. He introduced Neal Coulter (chair of this task force) to present their report. Dr. Coulter stated that UNF has an opportunity to join the Florida LambdaRail consortium as an equity member. Florida LambaRail is a consortium of higher education institutions that are cooperating to build a state-wide high-bandwidth research and education network for Florida (as a member of the National LambdaRail). The current Florida members are: Florida Atlantic University; Florida Institute of Technology; Florida International University; Florida State University; Nova Southeastern University; University of Central Florida; University of Florida; University of Miami; and the University of West Florida.

Non-UNF funding sources cannot be identified now. While NSF has funded such activities before, none of its current programs are similarly targeted. There would be a one-time charge for membership buy-in/hardware of $297,782. Annually, it would cost UNF $146,507 (calculated at $295,307 total charges minus the current annual commodity internet charges of $148,800).

Steve Lyon reported that UNF is being asked to join this year as an equity member. It was the consensus of the UTC that UNF join Florida LambdaRail as an equity member (as long as all legal implications have been cleared through the General Counsel's office). Lance Taylor and Steve Lyon will be attending the Florida LambdaRail Board meeting this week and will provide additional information at the next UTC meeting.

Wireless Initiative

Chairperson Crosby stated that at the May 3, 2004, UTC meeting, all Associate Deans/Deans had agreed there was interest for their respective colleges in wireless technology. Steve Lyon reported that there is currently a test pilot of wireless on campus (and others in "rogue" mode). He stated that a new wireless standard (802.11g) has been established and UNF should migrate to this standard. An aspect of wireless networks is an inherent security exposure. As an example, passwords will be transmitted "in the clear". To address this issue, the Wireless Implementation Committee has recommended the adoption of a new security standard (802.11i). Additional hardware will need to be purchased to accommodate the new standard. Some possible campus locations where wireless could be deployed include: in the courtyard between buildings 1 & 2; in the courtyard between buildings 2, 8 & 9; in the Atrium in the Fine Arts Center; in the courtyard between buildings 9 & 15; and the perimeter of the University Green. The New Library Addition already has plans for a wireless system.

Chairperson Crosby requested that each of the college representatives give an update on where their colleges are in terms of needing wireless:

• Terry Smith (College of Computing, Engineering & Construction). They are waiting to make a request. There is a great need for this right now (Internet only - no network applications).
• John Venn (College of Education & Human Services). There have been no discussions within his college regarding this. He will make inquiries before the next UTC meeting.
• Fred Sudler (Coggin College of Business). The college is very interested in turning all of their classrooms into wireless classrooms.
• Peter Braza (College of Arts & Sciences). The demand is high for wireless classrooms. His only concern is that there might be a requirement for students to have a laptop.
• Lucy Trice (College of Health). There have been no discussions within the college regarding this. They have had requests from both students and prospective faculty who are very interested.

Steve Lyon pointed out that the bandwidth available on wireless networks may not be adequate for dedicated classroom use.

The costs were outlined as follows: $50,000 to $100,000 to purchase the two management and security boxes. There would be a $1,000 charge per access point (inside) and $2,000 charge per access point (outside). Each access point would be able to accommodate 15-20 concurrent users.

Jerry Watterson stated that the students have relayed to him a high demand for wireless in Wackadoo's, the Library and the Courtyard between buildings 2, 8 and 9.

Chairperson Crosby requested that Information Technology Services staff and college representatives meet prior to the next UTC meeting to discuss this.

Dial-Up

Kathy Hughes discussed her handout on Dial-Up Statistics. The graph shows usage from September 27 through October 3, 2004 as well as usage by classification (students and faculty/staff) from September to November 2003 and from July to September 2004. Chairperson Crosby requested a breakdown of usage from September 2003 to September 2004. This graph also shows that with 64 dial-in lines, we are within our range even at peak time (10pm to 11pm). An issue is that we do no have an idle timeout or session timeout. Following discussion it was agreed that the following will occur: If there is no activity for four hours or a session exceeds 12 hours, the session will be disconnected. It was stressed that an education program needs to happen to notify everyone of this change. Chairperson Crosby requested that Lance Taylor and Kathy Hughes continue to check with the other state institutions for their policy on this.

Gaming

Jeff Durfee gave a synopsis of the gaming issue on campus. He said that students' primary interest is being able to access gaming from their on-campus residence. He has held meetings with the Gaming Club and explained to them that it is not the intent of the University to block gaming; however, it is a security issue in that most games are not "firewall friendly." Jerry Watterson stated that he hears this complaint on a daily basis. It is a huge issue for these students. It was stated that many other universities have a separate internet for housing which would solve the problem. Chairperson Crosby requested that Lance Taylor meet with Tom Vanschoor and Paul Riel to discuss funding issues.

Downtime for UPS

Lance Taylor stated that all computing and network services will be unavailable on Saturday & Sunday, December 18th and 19th. This downtime is needed to install a larger UPS to accommodate growth and is not expected to exceed 48 hours. Telephone services will not be affected. An education program is planned and there is a possibility that an announcement can be placed on the UNF information line (620-1000).

Currency Update

Because time was short, this item was not discussed.

Classroom Enhancement

Because time was short, this item was not discussed.

Business Resumption Planning

Because time was short, this item was not discussed.

New Business / New Issues

Because time was short, this item was not discussed.

The meeting was adjourned at 11:30am.