The University Technology Committee meeting was convened at 10:00am in the President's Conference Room by Chairperson Richard Crosby.

Announcements

Chairperson Crosby reported that the following members would not be in attendance today: Peter Braza, Katharine Brown, Ramo Rao.

Approval of Minutes - February 2, 2004

With the addition of an 's' to the end of George Perkin in the 'Others Present' list, the Minutes were approved as submitted.

Distance Learning Action Team Report

Jace Hargis reported that the initial subgroups have completed their work and the DLAT has now broken into subgroups to discuss a guidance document. A draft of this document should be ready by the end of this term or early Fall term. He also reported that the transition to BlackBoard Version 6 is going well.

Mac users Group Report

Cathy Cavanaugh stated that since the group has not met, there is nothing new to report at this time.

Network Acceptable Use Action Team Report

Because Katharine Brown was not in attendance, there was no report today.

Campus Technology Committee Report

Because Katharine Brown was not in attendance, there was no report today.

Information Technology Security Action Team Report

Jeff Durfee reported that the problems in the dorms have been improved to the point where there are almost no complaints anymore. The security action team is recommending the transition away from telnet to SSH (secure shell) during the summer. Telnet is a type of login that transmits login credentials in the clear as opposed to SSH which is encrypted. Information Technology Services has begun contacting customers who will be affected by this and will continue to announce and educate users as the deadline approaches.

ERP Update

Scott Bennett reported that Luminis representatives were on campus last week for training on the portal. This should be online in May or June. We are now less than 100 days from going live for finance. Training will start soon in three areas: navigation; requisitions; and self service. There may be additional training provided depending on users specific needs.

Portal Demo

Tony Turrin reported that there has been a lot of planning done to prepare for the new web portal. He gave a demo of what the portal may look like (there is no live site yet). Further information can be found on the Luminis project website in BlackBoard. The portal will be constructed based on your role at UNF (e.g., administrator, faculty, staff, and students).

Currency 2003/2004 Update

Chairperson Crosby is in the process of seeking the additional $75,000 funded needed to purchase the remainder of the currency machines. He will report back at the next UTC meeting.

Dial-In Lines

Kathy Hughes gave a follow-up report from last month's UTC meeting on dial-in usage. She said that between September and February, the percentage of students dialing into BlackBoard using the free dial-in lines was 1.2%. Chairperson Crosby said a decision needs to be made as follows regarding dial-in lines: keep as is; decrease the number of lines; increase the number of lines; or charge for dial-in services. Following a discussion, it was determined that we should remain 'status quo' for now; however, monitoring needs to continue in the following areas: traffic studies and what other universities are doing. Chairperson Crosby said this would be discussed again in a Fall UTC meeting.

A question was raised as to the policy on DSL for home use, cable access and cell phones. Lance Taylor will follow-up to find where the policy is.

Proposed Network ID

Lance Taylor reported that Banner has provided us with an opportunity to change our current network ID system. Currently we use the first initial and the first 7 letters of the last name. There is a proposal to use the SPRIDEN ID as the network user ID, which will offer us some different options in terms of email aliases and which will be a key element in providng single sign-on capabilities. Everyone will have a user id consisting of a number + 7 digits. Bob Jones asked about the feasibility of relating the SPRIDEN ID to the current Osprey Card number. Lance will update the UTC at the next meeting on some naming options to choose from.

Network Gaming

Lance Taylor reported that the students brought this up at the last UTC meeting. He reiterated that Information Technology Services is not against gaming; the concern is that many of the games that the students like to play have a serious security impact to the network. A proposal was discussed to create an expanded gaming room in the Robinson Center. However, the students would prefer to access the gaming websites from their own dorm rooms. Lance will continue to work with Paul Riel and the students on this.

Disk Erasure Release

Lance Taylor reported that the Inspector General's office received a request from a college OPS employee to put together a statement to be signed by faculty and staff members whose hard disks were erased after their computer has been surveyed. After some discussion, it was not clear that any of the other colleges would be interested in using this form. Lance will contact the C-Techs, Associate Deans and Deans to see if this is really necessary and report back at the next meeting.

New Business / New Issues

A question was raised as to whether the new UNF Webmaster should be added as a member of the UTC. Chairperson Crosby will contact the Institutional Advancement office to see if they would like for him to be the I.A. representative.

The meeting was adjourned at 11:20am.