The University Technology Committee meeting was convened at 10:10AM in the President's Conference Room by Chairperson Richard Crosby.

Announcements

No announcements.

Distance learning Action Team Report

Jace Hargis reported that the DLAT subgroups continue with their work He also stated that the DLAT would like to present the following proposal to the UTC for review and discussion at the January 2004 Meeting:

Blackboard 6 Archival Proposal from DLAT to UTC:

• In regards to the upgrade of the Blackboard system from version 5 to version 6, the University is responsible for:
• Moving, upon request, any course content, either active or past courses, from version 5 to version 6;
• Providing information on, and instructions for, capturing and archiving all other information (grade book data, discussion board postings, course statistics);
• Giving reasonable advanced notice about when Blackboard version 5 would be permanently shut down (tentatively May 2004) Blackboard instructors themselves are responsible for acting on the provided information prior to the shut down.

Tony Turrin reported that Blackboard Version 6 training has been completed with approximately 40 people attending The same information will be provided online both on the Blackboard home page and the Blackboard course site The plan is to make Blackboard Version 6 the official version in mid-December It was suggested that faculty be reminded on multiple occasions and in multiple formats of the conversion deadline Chairperson Crosby stated that this will continue to be a UTC agenda item throughout the spring term.

Mac Action Team Report

Cathy Cavanaugh reported that this group had not met since the last UTC meeting

Kathy Hughes wanted to clarify a statement made at the November meeting regarding Mac client updates She stated that Apple does not offer the campus license agreement as Microsoft does; however, Information Technology Services has purchased enough copies of licenses so that all E&G Mac users may receive updates free of charge.

Network Acceptable Use Action Team Report

Katharine Brown discussed the document attached to today's agenda: "Implementation Recommendations Supplement to Report to University Technology Committee UTC Action Team: Network Acceptable Use." She stated that their report had been turned into a draft of implementation recommendations broken down into three categories: (a) Community Education; (b) Security and Stability; and (c) Acceptable Use Guidelines Chairperson Crosby requested that Katharine bring back a list of which Action Team members will be responsible for each of the above three areas He also requested that Lance Taylor, Kathy Hughes and Jeff Durfee meet with the Action Team to discuss this Marsha Dukes will email UTC members a copy of the recommendations.

Academic Technology & Support Services Committee Report

Katharine Brown reported that this Committee met with Bill Wilson last month It was determined that this committee will be the Faculty Association committee specified in the Educational Technology Plan They will continue to work with Bill Wilson on this.

ERP Update

Scott Bennett reported that the finance system is on schedule to go live on July 1st A demo of the system will be presented to the Associate Deans later this month and a quick demo may be scheduled for the UTC members early next year Human Resources is well into their implementation Some of the HR issues include comp time/overtime and web time entry of time slips End-user Finance training will begin in March/April A survey will be sent to the campus community next week asking for account numbers and listing persons who should be trained

Information Technology Security Action Team Report

Jeff Durfee reported on two items: (a) Paul Riel will be funding Norton Antivirus software for Housing residents; and (b) log-in banner recommendation reminding users that this is University equipment This will be done on every computer on campus

Following up on a question regarding the privacy notices at the bottom of emails, Lance Taylor will bring information to the next UTC meeting on the Gramm Leach Bliley Act and how it will affect campus email

Currency 2003/2004 Update

Kathy Hughes reported that she will begin purchasing 194 currency machines this week Additional funds are still needed for replacement of the remainder of the 500 MHz machines Chairperson Crosby stated that he will ask for additional funds at a mid-year request She has also negotiated a price of $425.00 for flat-panel monitors if she can purchase in bulk of 50 each This cost will be paid by the end-user Jeff Michelman thanked Chairperson Crosby on behalf of the Associate Deans for the efforts he has made in requesting ands acquiring additional funding for currency machines

State of the Network

Steve Lyon reported that in August & September there were multiple virus attacks on the network that had to be handled A new core router has been installed that will protect the rest of the university's computers from the housing computers There have been discussions regarding whether to keep the ATM Backbone or go to Gigabit Ethernet and a decision was made to keep the ATM Backbone

Upgrades to the network are continuing and the closets are being upgraded as funds become available The VLAN migration worked well with most of this completed

Executive Staff looked at the locations of the Code Blue phones There are 57 emergency phones on campus (including phones in the elevators) BellSouth has notified the University that it will be removing the pay phones from campus as they are no longer profitable Information Technology Services will be replacing pay phones with courtesy phones in selected locations around campus based on input from various constituents

Steve reported that the network architecture is sound and economically viable for the next three years Chairperson Crosby said that funding implications for the future should be discussed at least 2 years in advance

Jeff Michelman reiterated the need for the UTC to take more of a strategic focus Chairperson Crosby reported that a ten-year update of the Campus Master Plan has begun which should take into consideration planning from all aspects of campus

Dial-In Lines

Lance Taylor reported that due to budget cutbacks, the dial-in lines had been reduced by 23 lines Since that reduction, there have been complaints from faculty (and students through faculty) that they are unable to dial in Three to four traffic studies have been completed which show that the lines probably should not have been cut

A question was raised as to what other institutions do in terms of dial-in Lance reported that UNF is the only state university providing free dial-in lines He will research this further and report back at the January meeting with recommended options Also at the January meeting, Kathy Hughes will provide the UTC with numbers on how many faculty/staff are dialing in as compared the students

Portal Demo

This demo will be provided at a later date.

New Business / New Issues

None to report.

The meeting was adjourned at 11:10am.