The University Technology Committee meeting was convened at 10:00AM in the President's Conference Room by Chairperson Richard Crosby.

Announcements

Chairperson Crosby reported that the Science & Engineering Building is on track for partial occupancy at the beginning of the Spring term.

Approval of Minutes - October 6, 2003

The October 6, 2003, Minutes were approved with the following correction: Item #3, David Wilson's title is Coordinator of Media Services (listed as Technical Specialist in the Minutes).

Distance Learning Action Team (DLAT) Report

Jace Hargis reported that the DLAT had met on October 9th. BlackBoard training is underway and the group is also discussing a proposal to transfer archival materials from the old to the new version. There was discussion that the training sessions have not been well attended. Jace will contact Bill Wilson and request that he send a memo to faculty encouraging attendance. The DLAT has several sub-groups meeting which are discussing the following issues: (a) hybrid courses; (b) development of guidelines and assessment tools for distance learning courses; (c) Educational Technology Plan; and (d) TEACH Act.

Mac Action Team Report

Cathy Cavanaugh reported that at last week's meeting of the Mac Users Group (MUG), it was determined that the MUG and Mac Action Team would be merged into one group and would meet on a quarterly basis. The chairperson of the merged group is Buzz Thunen. Cathy Cavanaugh will continue to bring issues to the UTC and their first issue is the fact that Mac users are charged for client updates and Windows users are not. Cathy Cavanaugh will discuss this with Kathy Hughes.

Network Acceptable Use Action Team Report

Katharine Brown stated there was no report at this time.

Academic Technology & Support Services Committee Report

Katharine Brown reported that this group meets at the same time as Faculty Association and have been very active so far this year. They are looking at the following issues: (a) Dan Dundon's web guidelines and web map; and (b) the Educational Technology Plan. Bill Wilson will be meeting with them to discuss what he expects of the committee.

ERP Update

Scott Bennett reported that all groups are actively involved in training (with reporting tool training to begin soon). They are getting ready for the kick-off of the web portal implementation. A big issue is resources for individual departments. He stated that a survey will be sent to all departments regarding what forms are currently being processed on paper so that they can be set up in the new ERP system (i.e., purchase requisitions, A&P leave slips, etc.).

Information Technology Security Action Team Report

Future Security Initiatives

Jeff Durfee stated that two meetings of the Action Team have been held. He has now replaced Lance Taylor as Chairperson of this group. Issues discussed include the following: (a) patch management; (b) hardening the email system (limiting the number of pathways in/out of campus); (c) increased security (limiting the ability to "ping" from off campus); (d) addressing ongoing security issues in the dorms: (e) DMCA and copyright violations (they have increased to around five per week). Future initiatives include the following: (a) log-in banner for authorized users; (b) SPAM and the evaluation of several other measures to control this; and (c) SNORT (open source network intrusion detection system).

Lance Taylor stated that there would probably be some budget requested related to security that he will bring to the UTC at a later date. He also stated that he has received funding to brick in the windows of the operations center on the first floor of the Mathews Building. This will be done over the holiday break.

Currency 2003/2004

Chairperson Crosby stated that there are two issues being discussed regarding currency: (a) threshold/funding issue; and (b) how currency is done. He reported that Kathy Hughes has not yet ordered the replacement computers and is holding the $100,000 for purchase. They will be ordered soon and replaced over the holidays. He also stated that he intends to ask for additional funds during the mid-year request process (an additional $200,000 to $300,000) and in the interim, $75,000 has been secured towards the purchase of additional machines. He said that the 500 MHz computers that will be replaced are still valuable to the campus as trickle-down computers. He has spoken with Vice President Shuman who is supportive of this issue and will invite her to an upcoming UTC meeting She said that the City of Jacksonville leases computers and Chairperson Crosby has asked Lance Taylor to look into this for UNF

Scheduling of Electronic Classrooms

This issue is tabled since Bill Wilson was not in attendance at today's meeting.

New Business / New Issues

1. Lance Taylor reported that he attended an Information Resource Managers' meeting last week and one of the agenda items was Florida LambdaRail There are now nine equity members in Florida LambdaRail; however, membership has been closed for now If UNF decides to do this, we will have to buy from the non-profit corporation that has been set up through FSU's Research Foundation He also stated that Internet2 does not automatically come with membership in Florida LambdaRail; however, Florida LambdaRail will provide a pathway (at an additional cost).
2. Lance Taylor stated that he had sent copies of the 2002/2003 Annual Enterprise Resource Planning & Management Report for UNF to the UTC members If there are any questions, please contact him directly.
3. Steve Lyon reported that the new phone system is working well, with only one hardware failure to date He is in the process of automating the request for repairs form (ITSR) Any problems should continue to be forwarded to the Help Desk
4. Katharine Brown reported that she has received several complaints from faculty regarding the problems they are having dialing in due to the decrease in dial-in lines The main problem is dialing in after 6pm Chairperson Crosby reported that another traffic study is being done and will have Kathy Hughes report back on this at the next meeting Katharine Brown will continue to discuss any faculty complaints with Kathy Hughes
5. A question was raised by Jeff Michelman regarding the wireless project Chairperson Crosby stated that Steve Lyon will be reporting on this and other future networking initiatives at the next UTC meeting

The meeting was adjourned at 10:50am. The next meeting will be held on December 1st at 10:00am in the President's Conference Room.