The University Technology Committee meeting was convened at 10:00AM in the Coggin College of Business InTuition Conference Room by Chairperson Richard Crosby.

Announcements

• Lance Taylor reported the following new hires: Jeff Durfee (Information Technology Security Manager); Hans Priepke (Imaging position to work with Susan Allen); Jason Ottie (D-Tech for Buildings 1 and 2); and Steve Lyon (Infrastructure Manager).
• Chairperson Crosby discussed the membership for 2003/2004. He stated that Bill Wilson will act as Vice Chairperson as well as the representative from Academic Affairs. Jeff Michelman will be returning to a faculty position in December and once a new Associate Dean is appointed, that person will be assigned to the UTC. Chairperson Crosby thanked Jeff for his dedicated service to the committee. David Jaffee is being replaced by Peter Braza. Lance Taylor and Jace Hargis are being added to the UTC membership (formerly were resource members). Rama Rao and Cathy Cavanaugh are the new faculty at-large members. Chairperson Crosby reported that there has been no response regarding a new student representative.

Approval of Minutes - June 2, 2003

The Minutes from the June 2nd meeting were approved as submitted.

Distance Learning Action Team Report

Jace Hargis reported that Debra Abbott has left the University; Deborah Miller has taken her place as Assistant Director and David Wilson has been hired as Coordinator of Media Services. He reported that at the last DLAT meeting, priorities had been established as follows: continue to assess hybrid distance learning courses; revisit the mission; continue to assess distance vs. distributed learning; and discussion of criteria and assessment of distance learning. He also reported that the BlackBoard version 6 pilot is going well. It should be up and fully running in December. CIRT will be providing ten to fifteen two-hour training sessions (from BlackBoard version 5.5 to version 6).

Tony Turrin reported that there are currently 105 course sites on the new server and this is across all colleges. The old server is still running with well over 10,000 students, 300 instructors and 750-800 course sections. About 40% of the faculty are using BlackBoard. There was discussion as to what to do with the old server in terms of version 5.5 courses (retaining as archives). Jace Hargis will discuss this with the Distance Learning Action Team at their next meeting.

Jeff Michelman reported that the Coggin College of Business has implemented Turnitin.com which does citation checking. If anyone is interested in learning more about this, they can call Steven Williamson.

Mac Action Team Report

Chairperson Crosby began the discussion by asking if this Action Team is still necessary (given that there is a Mac Users Group on campus). Cathy Cavanaugh will research the original charge with the Action Team membership and see if there is a need to continue.

Network Acceptable Use Action Team

Katharine Brown stated that a final report of the Network Acceptable Use Action Team is attached to today's agenda. She has submitted this to Ida Gropper who is looking at an educational plan as there were many recommendations with regard to educating the campus and also to Jeff Durfee who is looking at the document in terms of security issues. Chairperson Crosby requested that Katharine Brown and Kathy Hughes develop a bulleted list of recommendations/action items and bring this back to the next UTC meeting for discussion/action.

Information Technology Security Action Team Report

Due to lack of time, this issue was postponed until the next meeting.

Academic Technology & Support Services Committee Report

Due to lack of time, this issue was postponed until the next meeting.

ERP Update

Due to lack of time, this issue was postponed until the next meeting.

Confirmation of Educational Technology Plan

Chairperson Crosby handed out copies of the current Educational Technology Plan (dated September 1998). He stated that Bill Wilson will serve as Associate Vice President for Educational Technology and the plan probably will need to be reactivated and reinvigorated. Chairperson Crosby has talked to the Faculty Association President about this and she is on board with it. This will be a discussion item at the next UTC meeting.

Strategic Planning

Chairperson Crosby met with both David Kline and Bill Wilson and they have recommended that this issue wait until a new Provost is on board. Therefore, this issue is currently on hold.

TEACH Act

Chairperson Crosby introduced Judy Clausen (part-time Associate General Counsel) to discuss the TEACH Act (copy attached to today's agenda). She stated that the Technology, Education and Copyright Harmonization Act of 2002 (TEACH Act), an amendment to federal copyright law, was made effective 11/2/2002. This Act expands educators' rights to perform and display copyrighted works in digital distance education classes without having to obtain copyright owner's permission. Once these guidelines are adopted, they should be posted globally so that everyone is aware of this. Following the presentation, there was general discussion by the Committee.

Gramm Leach Bliley Act

Lance Taylor presented a draft (attached to today's agenda) of guidelines for compliance with the above Act. He said that this document describes the Program elements pursuant to which the institution intends to: ensure the security and confidentiality of covered records; protect against any anticipated threats or hazards to the security of such records; and protect against the unauthorized access or use of such records or information in ways that could result in substantial harm or inconvenience to customers. Lance will post this to the web as a 'draft' document and once he has discussed it with the Controller, Director of Financial Aid and Judy Clausen, a finalized copy will be sent to the Associates Group for approval/recommendation and then to the Executive Staff and President for final approval.

Florida LambdaRail

Chairperson Crosby introduced Jim Collom, Director of Sponsored Research, to discuss Florida LambdaRail. He said that there is a Committee at UNF (himself, Lance Taylor, Steve Lyon, Earle Traynham and Bill Wilson) who have been discussing this. There is a National LambdaRail effort going on connecting multiple points across the United States with fiber optic cable that is currently not being utilized. He said that the Florida Lambda Rail effort has been set up as a non-profit corporation founded by FSU's Research Foundation. It appears that now is a good time to lease some of this fiber on a large scale. This will be a four to ten gigabyte network (or four lambdas). Currently there is a southeast terminus in Jacksonville which can provide UNF with an opportunity to connect. A number of Florida institutions have already bought into this; however, UNF has not made a commitment yet. There will be several levels of participation to accommodate the different sizes of institutions and potential use (from Level 4 to Level 1). Based on UNF's use, we would probably be a Level 2. The initial cost for a Level 2 buy-in would be an upfront payment of about $65,000 and annual costs of $220,000 for the total Florida Lambda Rail operation. These costs are exclusive of any upfront infrastructure that might be required.

He stated that this could be important in terms of research partnerships (specifically, attracting new/appropriate candidates to the Research Park). We would have to acquire fiber optic cable between the UNF campus and the Southeast terminus in Jacksonville. Federal funds are available and his office will be working on this. A UNF committee will be making a recommendation to the Provost and then to the President.

Currency 2003/2004

Kathy Hughes discussed the three handouts with today's agenda (Currency Thresholds for 2003/2004; Currency Draft Detail 2003/2004; and Currency Draft Summary Recommendations 2003/2004). She stated that she had met with the Associate Deans to discuss this and Larry Daniel handed out two documents: Recommendations on Technology Currency Replacement Spending and an article from the Chronicle of Higher Education (Colleges' Purchases of PC's are up 17.5 Percent).

A large amount of the discussion centered on the threshold of 450 MHz vs. 500MHz. Kathy Hughes stated that an additional $150,000 would be needed to bring the Faculty/Staff desktops to the 500 MHz threshold. The UTC wanted to go on record that they believe the 500 MHz threshold should be used and Chairperson Crosby stated that he would meet with Bill Wilson to develop a strategy for acquiring additional funds (e.g., mid-year funding, etc.).

Another large amount of discussion was on making recommendations for the prioritization of items to be purchased. The following recommendations were included in the Associate Dean's recommendations included in Larry Daniel's memorandum:

• Increase creativity in how funds can be expended. Rather than simply buying new computers with each replacement cycle, the Colleges should be allowed greater leeway in expending the funds.
• Consideration of diverse viewpoints regarding the efficacy of basing currency replacements on a uniform, fixed threshold vs. a more flexible set of criteria which take individual employee needs into consideration.
• Determining whether it would be efficacious for the University to take into consideration the special needs of individual colleges or departments as regards need for baseline equipment and system configurations suitable to the needs of that given unit when making decisions about priorities in replacing equipment.

This will be discussed again at the next UTC meeting.

New Telephone System

Due to lack of time, this issue was postponed until the next meeting.

Convergence & New Organizational Structure

Due to lack of time, this issue was postponed until the next meeting.

Scheduling of Electronic Classrooms

Due to lack of time, this issue was postponed until the next meeting.

New Business / New Issues

Due to lack of time, this issue was postponed until the next meeting.

The next meeting will be held on Monday, November 3rd, at 10:00am. A new room location will be determined before that date.

The meeting was adjourned at 12:05 a.m.