The University Technology Committee meeting was convened at 10:05AM in the Coggin College of Business InTuition Conference Room by Chairperson Richard Crosby.

Announcements

No announcements.

Approval of Minutes - April 7, 2003

The Minutes from the April 7, 2003, meeting were approved as distributed.

Distance Learning Action Team Report

Debra Abbott handed out a revised Distance Learning Action Team charge which stated that the DLAT will:

Review all information technology and related services in support of distance learning at the University of North Florida. Assess all current and proposed course management systems employed to support and enhance instructional efforts. Review and assess units that provide information technology support to distance learning initiatives including, but not limited to the Office of Faculty Enhancement, Computing Services, Library and Instructional Communications. Provide oral and written assessments and recommendations to the UTC periodically.

Following discussion, the UTC members recommended that 'Library and Instructional Communications' be deleted and replaced by 'and other appropriate support areas.'

Marianne Jaffee stated that she had spoken with Karen Reedy regarding on-line tutoring. Karen stated that on-line tutoring has been shelved for the moment pending the arrival of a new math tutor. She suggested that Tasha George be invited to attend the DLAT meetings to give a student services perspective.

Mac Action Team Report

Buzz Thunen reported that the Mac Action Team met on April 28th where John Allen presented a demonstration on software/hardware and discussed issues related to migration to the OSX operating system..

Network Acceptable Use Action Team Report

Katharine Brown stated that the Action Team had been working on the following issues:

a. They believe that the University community is grossly undereducated on network use and plan to recommend a web site (similar to the one at the University of California at Berkeley). b. Components have been added to the Student Handbook regarding network acceptable use and rather than quoting law, it will stress how students can become part of the solution. c. Currently finalizing the summary of statistics received in the surveys. d. A report will be ready for presentation at the next UTC meeting.

Lance Taylor reported that there are approximately 3-4 alleged violations per day against the Digital Millennium Copyright Act (i.e., downloading licensed music or motion pictures). Once a complaint has been received from the agent of the recording or motion picture industry, the port is identified and shut down. Once the student complies with the law, the port is turned back on.

Information Technology Security Action Team Report

Terry Smith reported that this Action Team has not met since the last UTC meeting; therefore, there is no report.

Lance Taylor reported that Bill McSherry (current Chair of the Action Team) is now assigned full-time to the ERP project. He stated that the new Security Manager (once hired) will be the chair of this group. During the recent interview process, both candidates ultimately withdrew their names from consideration. Lance stated that he has reviewed all applications and there are two to three that he is working on setting up for phone interviews. If this falls through, Chairperson Crosby suggested that the advertisement be re-run and that Lance Taylor assume chair duties on an interim basis.

Academic Technology & Support Services Committee Report

Katharine Brown reported that as of Fall 2003, this committee will officially be split into two committees: Campus Technology Committee and Support Services Committee. The Faculty Association is currently in the process of re-populating both of these committees.

ERP Update

Scott Bennett reported that staff are being pulled into the ERP project (named Wings) on a full-time basis. They are currently being relocated to portable 850 and looking at additional space off-campus. All consultants are now on board with the exception of financial aid. They are working on a formal training plan and a data standards document. An information newsletter will be sent out in a couple of weeks and continue on a regular basis.

Email for Retirees Update

Lance Taylor handed out an email summary of issues raised when he emailed counterparts regarding this. These were:

• How is a retiree defined (just faculty, just emeriti faculty, faculty and staff)?
• Help desk and other technical support - how much and at what level?
• Differentiating email ID from network ID.
• Inclusion on institution-wide lists (yes or no?).
• Adherence to acceptable use policy.
• Appearance in campus directory (yes or no?).
• Utilization review and deletion - some institutions review annually, removing those who are no longer using the service or have passed away.
• Size of disk quota.
• Use of university dial-in services (yes or no?).
• On request vs. automatic upon retirement.
• Communicating availability.

A question was raised as to the issue of liability in terms of keeping the unf.edu address. Lance responded that he will the General Counsel's office to discuss this.

Lance will draft a proposal for presentation to the UTC. This will be discussed again at the next UTC meeting.

Email for Alumni Update

Kathy Hughes reported that two test groups have been populated : College of Business and College of Education. This will be discussed again at a future UTC meeting.

Convergence

Chairperson Crosby stated that an announcement will be coming out in the Campus Update that Computing Services and Communication Services will be merging to form the department of Information Technology Services. The Director of Communication Services position will be eliminated and a new Infrastructure Manager position will oversee all networking (voice and data) and systems services.

In conjunction with the above, a new telephone switch has been purchased (Nortel) and new phones, features and services are going to be provided. Some of the new features include direct lines for all faculty and staff, voice mail for all faculty and staff and a voice mail indicator light.

The projected completion dates for cutover to the new system will be as follows:

• University Police Department - July 21, 2003
• Residence Halls (lines only) - July 26, 2003
• Remainder of Campus - August 8, 2003

A training program is being developed. In addition, staff from Information Technology Services will be visiting each department on campus to determine the exact customization that will need to be done prior to the cutover.

For 2003/2004, there will be no increase or decrease in cost for the new phone system (unless a new phone line is requested).

Strategic Planning for UTC

Lance Taylor will forward to the UTC members an email with draft strategic issues for the UTC. This will be for discussion at the next UTC meeting.

New Business / New Issues

Nothing to report.

The meeting was adjourned at 11:30 a.m.