The University Technology Committee meeting was convened at 10:05AM in the Coggin College of Business InTuition Conference Room by Chairperson Richard Crosby.

Announcements

• Chairperson Crosby announced that Buzz Thunen has returned as a member of the UTC. He was appointed by the Faculty Association to represent Mac users (replacing Zella Boulware).
• Chairperson Crosby stated that the fee law is being revamped to allow additional flexibility in terms of a technology fee allowance. This is faring well because the students are lobbying for it.

Approval of Minutes - March 3, 2003

Chairperson Crosby asked that the UTC members review the minutes and forward any changes/additional/deletions to Marsha Dukes by Wednesday, April 9th.

Distance Learning Action Team Report

Kathy Hughes attended the last meeting of the Distance Learning Action Team and stated that the main agenda was discussion of the mission, vision and direction of the Action Team as well as who will chair this team. Chairperson Crosby requested that Jace Hargis and Catherine Cavanaugh be invited to the next UTC meeting to discuss these issues

A question was raised as to the status of on-line tutoring. Debra Abbott stated that in order to move something like this along, representatives from the student services areas should be included. Marianne Jaffee will work on finding representatives from the student services areas.

Mac Action Team Report

Kathy Hughes reported that at the February 11th Mac Action Team and March 12th Mac Users Groups meetings, items discussed included an Xserve update, pilot of an OS10 client, and DVD authoring.

Network Acceptable Use Action Team Report

Katharine Brown was not in attendance; therefore, a report was not given.

Information Technology Security Action Team Report

Bill McSherry stated that the new Security Manager (when hired) will be the chairperson of this action team. Bob Allen (C-Tech for the College of Arts & Sciences) has been added as a member. Scott Bennett is rolling off the action team because of his ERP duties.

Lance Taylor reported that he is in the process of interviewing three candidates for the position of Security Manager. An offer should be made soon.

Academic Technology & Support Services Committee Report

Katharine Brown was not in attendance; therefore, a report was not given.

ERP Update

Scott Bennett reported that training continues and there has been meetings held to discuss having a web portal. Tony Turrin is heading this up and it should be brought up in July 2004 along with the base product. We are also looking at replacing the imaging system and have already acquired a replacement for the Esperant system (Cognos). The Steering Committee meets next week to discussion migration and conversion issues.

Chairperson Crosby reported that the Florida Banner schools have started looking at setting up a consortium. He is also attending a meeting in June with his community college counterparts to discuss this.

Email for Retirees

Lance Taylor reported that he received a request from a retiring faculty member to keep his current UNF email address upon his retirement. Since we do this for alumni, it would seem reasonable to do this for retirees (there are less retirees than alumni). After discussion and with no objection from the UTC members, Chairperson Crosby asked Lance Taylor and Kathy Hughes to come up with a list of issues and see what the other institutions have done so that we can set up the basic ground rules. Lance suggested that the faculty member requesting this could be set up to pilot test this.

Strategic Planning for UTC

At the last UTC meeting, Jeff Michelman requested that the UTC members revisit the issue of strategic planning. Jeff stated that he felt there are two issues from the Strategic Planning Action Team that need to be addressed: (1) who should be on the UTC; and (2) what types of issues should the UTC be taking up?? He felt disappointed in the lack of student involvement in the UTC and the members discussed several ways to increase this: (1) a UTC representative could attend student government meetings to give an update; (2) have Chairperson Crosby personally call and encourage the UTC student representatives to attend; (3) have students from the Help Desk become members of the UTC; (4) have a member of the Academic Affairs Focus Group be a member of the UTC. Lance Taylor and Kathy Hughes will review the UTC Charter and bring a draft of a new/updated Charter to the next UTC meeting for discussion. Issues suggested by the UTC members for inclusion in upcoming strategic planning discussions include: (1) future of wireless on campus; (2) currency budget; (3) change in membership; (4) size of pipe we need on campus and when to increase. Chairperson Crosby requested that the UTC members email Lance, Kathy or himself with suggestions of strategic issues to discuss at the next meeting.

New Business / New Issues

• At the last UTC meeting, it was requested that Chairperson Crosby speak with Hank Camp regarding general use of classrooms. Marianne Jaffee reported that they are looking at the old Academic Affairs Space Committee in terms of expanding/broadening it. It was suggested that people involved in technology issues be added to the group. Marianne will work on this and provide an update at the next UTC meeting.
• Because Andrew Farkas is retiring on June 30th, a suggestion was made to have a UTC celebration for him due to the significant part he played in starting the technology planning process back in 1992. This will be handled by Chairperson Crosby.
• Because the next UTC meeting is scheduled between the end of spring term and beginning of summer term (Monday, May 5th), Marsha Dukes will survey the UTC members to see if there will be enough on campus to have a quorum.

The meeting was adjourned at 11:05am.