MINUTES

UNIVERSITY TECHNOLOGY COMMITTEE

College of Business Administration InTuition Conference Room

November 4, 2002

 

Members Present:                                             Others Present:

Lisa Beck                                                         Kathy Hughes

Scott Bennett                                                    Bill McSherry

Katharine Brown                                              John Sharp

Zella Boulware                                                 Terry Smith

Andrew Farkas                                                Lance Taylor

Jace Hargis                                                       Tony Turrin

David Jaffee (rep. Chairperson Crosby)           

Marianne Jaffee

Jeff Michelman

Judy Perkin                                                     

           Rama Rao

           Rick Roberts

 

The University Technology Committee meeting was convened at 10:05AM in the College of Business Administration InTuition Conference Room by David Jaffee (in Chairperson Richard Crosby’s absence).

 

1.                  Announcements

Lance Taylor handed out a Call for Papers brochure for the 14th International Conference on College Teaching and Learning to be held in April 2003.

 

2.                  Approval of Minutes

The Minutes from the UTC meeting of October 7, 2002, were approved as submitted.

 

3.                  Distance Learning Action Team Report

Jace Hargis reported that the Action Team had met on the 21st.  Catherine Cavanaugh was appointed Co-Chair.  Some items that the committee will address are as follows:

a.       on-line tutoring websites

b.      copyright information

c.       on-line quiz formats

d.      how long to make BlackBoard courses available on-line

 

4.                  Mac Action Team Report

Zella Boulware reported that the Mac Action Team alternates meetings with the Mac Users Group on a monthly basis.  She stated that the group is looking at a survey regarding a dedicated Mac lab which will address some of the following issues:

a.       who needs this

b.      how will it be utilized

c.       how many hours per week will it be needed

d.      what is the cost for a new lab

e.       can this be a shared project with the College of Arts & Sciences

 

5.                  Network Acceptable Use Action Team Report

Katharine Brown stated that there is nothing new to report.  The survey is still out and data continues to be collected. 

 

Lance Taylor reported that the General Counsel’s office has determined that he will be the “designated agent” in terms of administering the Digital Millennium Copyright Act for UNF. 

 

6.                  Information Technology Security Action Team Report

Bill McSherry stated that this team has met several times over the past 8 months and the following have been accomplished to date:

a.       network segmentation piece recommended by the security consultant

b.      removed unnecessary protocols from coming into to the network

c.       upgraded the copy of Norton Anti-virus

d.      improved directory structure – currently being tested in COCSE

 

The team has discussed the need for strong passwords (combination of letters and numbers).  He requested that the UTC members get feedback from their colleagues on this.  The team is also looking at fire-walling and intrusion detection systems. 

 

He also stated that as we progress in ERP, it will be necessary for every budgeted employee and adjunct to have network access.  The team is looking at a strategy to automate network access allowing each department the following choices (i.e., it will no longer be necessary to request email addresses for new employees):

a.       Outlook

b.      Pine

c.       None

 

Lance Taylor reported that he had read an article in today’s Chronicle of Higher Education that stated that the University of California/Santa Barbara has outlawed Windows 2000 on their student residential network.  This was done due to security holes. 

 

7.                  Academic Technology & Support Services Committee

Katharine Brown reported that the Faculty Association Executive Committee has asked that the committee possibly be split into two separate groups.  The committee continues to deal with the following issues:

a.       classroom computer configurations – Alison Cruess will attend the next meeting to discuss the process and how to be a part of that process

b.      on-line tutoring services

c.       internet plagiarism recognition services (such as Turnitin.com).  A question was raised as to who would pay for this software.  Kathy Hughes reported back that typing a sentence in Google will give the same result as the above software

d.      how to support the Mac users

 

8.                  Currency

Kathy Hughes reported that there are approximately 60 Dells and 22 Macs to be replaced with currency dollars this year.  The Dell (without monitor) will cost $1,021 and the Mac (eMac) will cost $1,136.  If departments want higher-end computers, they will be responsible for the additional cost.  John Sharp will be sending out a list detailing who will receive the new computers soon.  The installs are to be scheduled over Christmas. 

 

9.                  ERP

Scott Bennett stated that an SCT consultant has been on campus meeting with management to further define timeframes and teams.  He also stated that Interim President Kline has decided to go forward with implementation of the student systems.  The financial system should be up and running July 1, 2004; the Human Resources system should be up and running January 1, 2005 and everything else within 3 years. 

 

10.              Student Email

Kathy Hughes reported that the student email policy will be reviewed today by the Associates Group and if approved, be forwarded to President’s Council for approval.  She also stated that Computing Services is evaluating a web-based email system called horde. 

 

A question was raised as to email for all alumni.  Kathy reported that she has been in contact with FSU (who is currently rolling this out) and will follow-up with them on their progress.  Jeff Michelman stated that he would follow-up with Penn State on their implementation of this.

 

11.              Web Policy

Kathy Hughes reported that the above policy will be reviewed today by the Associates Group.  This policy will be managed through News and Publications.  She will report back to the UTC on its status at the next meeting.

 

12.              Annual Report

Lance Taylor discussed the 2001-2002 Annual Enterprise Resource Planning and Management Report that was emailed to all UTC members.  He noted that in 2001-2002, approximately $8,100,000 was spent on information technology & communications expenditures. 

 

13.              Power Upgrades

Bill McSherry noted that as computers and servers have been added, there is a need for additional central site power.  The targeted date for this is the weekend between Christmas and New Years (starting Friday at 5pm and back up on Monday by 5pm).  During this time, there will be no power in the central site and all services will be unavailable.  

 

14.              New Business / New Issues

Kathy Hughes stated that requests for funding for additional software should be made by the Colleges. 

 

The meeting was adjourned at 11:15am.