MINUTES

UNIVERSITY TECHNOLOGY COMMITTEE

April 1, 2002

 

 

Members Present:                                            Others Present:

Chairperson Richard Crosby                           Terry Smith

Scott Bennett                                                  Kathy Hughes

Zella Boulware                                                John Sharp

Katharine Brown                                             Lance Taylor

Catherine Cavanaugh (rep. Larry Daniel)         Tony Turrin

David Jaffee                                                  

Jerry Merckel                                                          

Jeff Michelman

Donna Mohr                                                   

Rick Roberts

 

Chairperson Crosby convened the University Technology Committee meeting at 10:05AM in the College of Business Administration InTuition Conference Room.

 

1.                  Announcements

Chairperson Crosby introduced Catherine Cavanaugh who is representing Larry Daniel in his absence.

 

2.                  Distance Learning Action Team Report

David Jaffee reported that the next meeting of the Distance Learning Action Team is scheduled for April 15th at 10:30am.  The following items are planned for discussions:  (1) TISOLI web site (Tony Turrin is working on this); (2) how Distance Learning courses are listed in the Schedule of Classes; (3) statement on copyright for Distance Learning courses; and (4) on-line tutor web sites. 

 

A discussion was raised by Jeff Michelman on the necessity of student I.D. cards for students who do not come to campus.  David Jaffee will get with David Wesse to discuss exceptions to this requirement. 

 

3.                  Mac Action Team Report

Zella Boulware stated that the next meeting of the Macintosh Users Group (MUG) is scheduled for April 11th.   Because the Mac Action Team is part of the MUG, it was decided that they will alternate monthly meetings with the MUG (with the Mac Action Team reporting back to the UTC).  An issue for discussion is the lack of Mac Lab availability beginning next term when 15/1105 becomes a PC lab.  It was suggested that the MUG work with the Academic Technology and Support Services Committee to come up with a recommended plan. 

 

4.                  I2 Action Team Report

Lance Taylor stated that there is nothing new to report. 

 

5.                  Network Acceptable Use Action Team Report

Katharine Brown reported that a survey is almost ready to go out.  Items have been posted to BlackBoard and the Action Team continues to gather information.

 

6.                  Information Technology Security Action Team Report

Because Bill McSherry was not at today’s UTC meeting, there was no report given.

 

7.                  Academic Technology & Support Services Committee Report

Katharine Brown reported that the Committee is looking at on-line tutorial issues and will work with the Distance Learning Action Team on this.  They are also looking at the issue brought up at the Mac Action Team regarding the

lack of Mac Lab availability beginning next term when 15/1105 becomes a PC lab.

 

8.                  Academic Technology & Support Services Request

The handout attached to today’s agenda was discussed (Problems faculty face while using classrooms).  It was agreed that the issue of the initial arrangement of classrooms needs to be addressed.  Chairperson Crosby stated that the C-Techs in conjunction with the Associate Deans could get inventories of classrooms in their respective buildings in order that recommendations can be made.  Katharine Brown will also try to identify specific problem rooms.  Chairperson Crosby also noted that there is a $75,000 fund in Physical Facilities for classroom maintenance.  The above inventory and recommendations can be provided to Charlie Bear for action. 

 

9.                  2002-2003 Currency Thresholds

The DRAFT Currency Thresholds for 2003-2003 attached to today’s agenda was discussed.  At the next UTC meeting, Kathy Hughes will provide an equipment list in priority order.  Chairperson Crosby stated that we had a recurring currency allocation of $700,000; however, this was decreased by $300,000 in the budget cuts for 2002-2003. 

 

10.              Access/Lockdown – Dan Endicott

Dan Endicott was unavailable to attend today’s meeting.  Chairperson Crosby reported that Dan had been meeting with various groups of people in terms of overall standards/practices we are using.  He will also be meeting with the Academic Technology & Support Services Committee and Distance Learning Action Team for input.  Chairperson Crosby noted that Intellikey has capabilities that haven’t yet been explored.  It was stressed that alarms should be attached to all projectors (as there was another projector theft in the University Center).  The UTC discussed that the Computing Services website includes a link which shows what technology-type equipment is located in classrooms.  It was recommended that this site now require a password (in order not to advertise to the public what’s on campus).  Kathy Hughes will add the password and make sure that appropriate campus notification is made. 

 

11.              System Status Hotline

Kathy Hughes stated that there was nothing new to report on this issue.

 

12.              ERP

Chairperson Crosby reported that the Vision Team has been increased from the original seven members to 13.  The ten requirements teams will be meeting at the different institutions and a requirements document will be completed by the end of April.  Following this, a shortlisting process will begin and each of the four institutions (UNF, UWF, FSU & UF)  will have an evaluation team for the two to three scripted demos.  There will likely be a common implementation to be hosted by one of the institutions.  The biggest problem now is how to come up with a list of staff who will have to spend six months away from their jobs during implementation.  The actual projected date for acquiring the new system is August or September of this year and a project leader will be identified soon. 

 

13.              Policy on College-Specific Class Labs

Chairperson Crosby stated that he had not met with Judy Perkin on this issue.  He will meet with her and report back at the next UTC meeting.

 

14.              Other business

The next meeting of the UTC is scheduled for Monday, May 6th, at 10:00am in the College of Business Administration InTuition Conference Room.

 

The meeting was adjourned at 10:55am