MINUTES
UNIVERSITY TECHNOLOGY COMMITTEE
November 5, 2001
Members Present: Others Present:
Chairperson Richard Crosby Terry Smith
Scott Bennett Kathy Hughes
Andrew Farkas John Sharp
Diane Tanner Lance Taylor
Hank Camp Tony Turrin
Jeff Michelman Debbie Abbott
Donna Mohr
Jerry Merckel
Kathy Brown
Zella Boulware
Judy Perkin
David Jaffee
Richard Mack, Director of Student Lobbying
Hank Rogers, Student Government Vice President
Chairperson Crosby convened the University Technology Committee meeting at 10:05AM in the COBA InTuition Conference Room.
1.
Announcements
Richard Crosby welcomed the two new student representatives of the committee – they are Richard Mack and Hank Rogers.
Richard Crosby will have the minutes for both last month’s meeting and this meeting available by the end of the week.
2.
CIRT Progress Report
Debbie Abbott of CIRT presented a summary of the progress of the CIRT Lab in that past 12- 18 months. Highlights included the reorganized space within CIRT, the added hardware and software, the monitored activity, and milestones and expected future projects.
3.
DL Action Team
David Jaffee reported the Action Team met on 10/22/01 and focused on the subcommittee work as outlined at October’s UTC meeting. These projects include: a series of workshops on pedagogical strategies with DL, promoting DL courses to the student body, a DL web page, and adding copyright info to the DL Handbook.
David noted that in light of the recent Budget cuts, he is advocating particular emphasis on DL from the provost and President’s office.
The next DL Action Team meeting will be 11/19/01 at 10:30AM in the Academic Affairs Conference Room.
4.
Mac Action Team
Zella Boulware advised the UTC that no Action Team meeting has occurred since the previous meeting in October. Richard Crosby will follow up by contacting the new chair.
5.
Annual Enterprise Resource Planning and Management Report
Lance Taylor provided highlights of the Report. In FY 2000-2001, $8.9 million was expended on information and technology communication resources. This reflected approximately 6.0% of total University expenditures.
In comparison, in FY 1999-2000, 6.9% was spent on information and communication technology resources.
In FY 2000-2001, 669 new computers were purchased compared to 850 in the previous FY. The Work Flow project was completed in Admissions and the ‘email for all students’ goal was accomplished.
Richard Crosby asked Lance to follow up on comparisons to see if figures from sister universities could be obtained. Andrew Farkas reminded the UTC that UNF has come a long way since the UTC was formed.
6. Bandwidth
Richard Crosby outlined the future steps occurring in regard to bandwidth. UNF is expecting a cutover from AT&T Broadband to State Contractor Bell South on 11/9/01 although that date is in flux. At that time, UNF will be moving up to 21M. The ITN (invitation to negotiate) is on the street with an award time expected to be spring or summer 2002 with implementation by fall semester 2002 with possible traffic shaping.
Richard is appointing an Action Team with an immediate mandate to produce some policies, procedures, and guidelines to facilitate the best use of the University connection, leaving the Universities’ academic mission as the primary focus of that connection.
Members comprise: Kathy Brown, chair, Paul Riel, 2 students (1 dorm resident, 1 not), Kathy Hughes, Bryan Swanson, Hank Camp, Fred Sudler.
Kathy Hughes reported on recent citations in the residences due to the Digital Millennium Copyright Act (DMCA).
7. Security Issues
Richard Crosby reported that 2 more projectors have been stolen from COH. He would like to appoint an Action Team on Network (Technological) Security. Members of the Action Team are: Bill McSherry as chair, Terry Smith, Joe Brenton, Bryan Swanson, Kathy Hughes, and Scott Bennett.
Richard Crosby noted that there is some overlap here with the Network Security mentioned in item #7. This Action Team will look over access to labs and classrooms and campus facilities, in general. Members include: Dan Endicott as chair, Judy Perkin, Donna Mohr, Terry Smith, Wayne Johnson, Lance Taylor and Charlie Bear.
Richard Crosby noted that the core team investigating a new financial system has been looking at these vendors: SCT, Oracle, People Soft, and J.D. Edwards. There is an ITN representing a group of universities including UF, Florida State, UWF and UNF. Richard advised the UTC that UNF would be hosting a SAP demo November 14-16 at the University Center in the tiered lecture hall.
Richard Crosby reviewed the budget cutbacks announced by President Hopkins recently in an email. He reminded the UTC that Scott Bennett has been tasked to accept and review any money saving ideas that benefit the University and encouraged UTC members to submit recommendations.
Kathy Brown requested that the UTC consider increasing publicity with TV interviews regarding the recent projector theft. No consensus or resolution was made on this.
Jerry Merkel particularly thanked the student representatives for attending and providing their input. He requested they update the committee on the student view of campus technology at the next meeting.
Richard Crosby adjourned the meeting at 11:29 with the UTC visiting the new projector security measures demonstrated in Building 42. Fred Sudler described the measures in a short question and answer session.