MINUTES
UNIVERSITY
TECHNOLOGY COMMITTEE
November
6, 2000
Members
Present: Others
Present:
Richard
Crosby, Chairperson Debra
Abbott
Zella
Boulware Kathy
Hughes
Larry
Daniel Bob
Jones
Andrew
Farkas John
Sharp
David
Jaffee Lance
Taylor
Bruce
Kavan Tony
Turrin
Jeff
Michelman
Donna
Mohr
Martha
Rader
Scott
Runnion (rep. Jerry Merckel)
Diane
Tanner
Chairperson
Crosby convened the University Technology Committee (UTC) meeting at 10:05 a.m.
in the COBA InTuition Conference Room.
1. Minutes
The
minutes of the October 2nd meeting were approved with the following
corrections:
a.
Item number 2 under Announcements –
change to read “Merckel announced that the COCSE, COAS & COBA have paid
this year’s annual license fee of $5,000 for ESRI.”
b.
Item number 4, second paragraph, change
LearningSpace 4.6.5 to LearningSpace 3.01.
2. Announcements
a. Chairperson
Crosby stated that in the future the UTC minutes will be delivered during the
week following the meeting for changes/additions/deletions.
b. Donna
Mohr reported that the College of Arts & Sciences had filled their second
C-Tech position with Amy Graham (Computing Services employee).
c. Chairperson
Crosby stated that he would follow-up on Zella Boulware’s difficulty in
obtaining classroom space for distance learning courses.
3. Distance Learning Action Team (DLAT)
Attached
to today’s agenda is a Distance Learning Action Team Proposal prepared by David
Jaffee. He reported that this proposal
summarizes what the Action Team agreed to pursue at their most recent
meeting. It proposes several small
sub-groups as follows: Faculty
Development, Incentives & Rewards – Connection of UNF to Other DL Bodies;
Faculty Training; Technology Infrastructure/Help-Desk Support; Student Training
and Support Resources; Assessment of DL Courses; Pedagogy and Best Practices;
Registration/ Enrollment/Scheduling.
Each team will produce the information in a form that will allow an
aggregate of materials for the production of a final report to the UTC. This should be ready by early Spring
semester.
Chairperson
Crosby reported that he had met with Geraldine Collins (Chairperson of the
Faculty Association’s Academic Technology & Support Services Committee)
regarding overlap between that committee and the DLAT. She is presently a
member of the DLAT and plans on being heavily involved. Bruce Kavan is Co-Chair of the Academic
Technology & Support Services Committee and is also on the DLAT. He has agreed to provide updates from the
Academic Technology & Support Services Committee at each meeting of the UTC
beginning with the December, 2000 meeting.
4. Strategic
Issues Action Team (SIAT)
Chairperson
Crosby reported that the SIAT meets on the third Monday of each month at
10:00a.m. The members are Richard
Crosby, Diane Tanner, Jeff Michelman, Donna Mohr, Tom Serwatka and Jerry
Merckel. The first meeting was held on
October 16th. Chairperson
Crosby reported that the group agreed to begin with a 5 year strategic plan and
update the plan annually. They will
consider developing a list of strategic questions and possibly form additional
action teams. They will also review
several strategic plans from the other SUS institutions as well as UNF’s peer
and peer aspirational institutions which will be delivered to the action team
members this week. The Action Team has
also requested copies of the December 1994 Technology Planning Committee Report
and the Information Technology Strategic Plan submitted by the Information
Technology Strategic Plan Committee in July 1992 (which Andrew Farkas will
provide). Several issues to be
discussed include: bandwidth, software
acquisition, leasing of computers, Application Service Provider issue (brought
up by Bruce Kavan), and review of the UTC Charter.
5. Mac
Action Team
Kathy
Hughes stated that attached to today’s agenda is a State of the MAC Address
showing highlights, recent developments in support of the Mac community, and
suggestions. Zella Boulware will chair
this group and reactivate with current and/or new members. There is a current MAC User’s distribution
list in Outlook and ability to send email to this list will be restricted to
the action team chair and designees.
Zella stated that there was some question as to whether this group would
remain an action team or become a users group.
It was the general consensus of the UTC that it currently remain an
action team.
6. Web
Advisory Group
Chairperson
Crosby stated this is an ad hoc Web Advisory Group has been put together with
members from each division: Richard
Crosby, Tom Serwatka, Everett Malcolm, Janet Owen, Dan Dundon, Deb Kaye,
Alistair Boudreaux, Lance Taylor, and Kathy Hughes. It is his intention that this be a start-up group and each of the
above have agreed to serve for up to one year.
Alistair has been charged with developing another new page and should
have a prototype ready by the end of this week for review. The new page should be up and running late
fall or early spring. Chairperson Crosby
stated that he would forward the updated web policy to the UTC.
Jeff
Michelman brought up the issue of putting the international link on the main
page. Chairperson Crosby stated that
the advisory group will be considering what links are most appropriate for the
home page since space is limited. It
was requested that Jeff get with Dennis Gayle (who believes that this has
already been approved) and they can discuss with Tom Serwatka.
Bruce
Kavan requested that the handouts in the student labs be put on the web
page.
In
response to a question raised by Debra Abbott, Chairperson Crosby stated that
the following items are possible discussion goals of the Web Advisory Group in
addition to developing a new page:
advertising on the web (which Janet Owen is pursuing); looking at the
currency of current pages; security of information on the web pages (at the
request of Bruce Kavan); domain names; virtual web hosting; web portal; and
what does belong on the main page. He
requested that if there are additional items that the UTC wants considered,
please email them to him.
7. Disposition
of Surveyed PC’s
Chairperson
Crosby stated that he had received an idea from Andrew Farkas that the UNF
Foundation become the clearinghouse for all surveyed pc’s. This has been
researched and deemed not appropriate for the Foundation to do. Al Batario of
UNF’s Purchasing Department is researching auctioning computers on the internet
through www.tradeout.com (a subsidiary
of eBay) and Kathy VonDolteren has contacted FCCJ to see how they handle
auctions.
David
Wesse, Assistant Vice President for Auxiliary Services, has met with a leasing
company to talk about leasing computers instead of purchasing them. Chairperson Crosby will invite him to attend
a future meeting of the UTC to discuss this.
Lance Taylor has surveyed the other SUS institutions to see what they do
in terms of leasing, and no other SUS institution currently does this.
8. Currency
Chairperson
Crosby stated that he wanted the UTC to approve the Currency attachment to
today’s agenda – Currency Thresholds for 2000-2001. Jeff Michelman stated that Fred Sudler is in the process of
lining up vendors on projectors since they are not planning to look at
additional Davis Projectors. He will
invite Donna Mohr and asked that John Sharp invite the C-Techs to these
presentations. It was also noted that
the projectors could be included in any future discussions of leasing
equipment.
Scott
Runnion raised the issue of the differential requirement of COCSE in terms of
the higher level of machines needed by this college. Chairperson Crosby stated that the current process for COCSE is
to determine their threshold and then to pro-rate their share based on what the
other colleges get and go to Academic Affairs for the difference. There was discussion on COCSE moving their
older computers to other colleges which will be discussed with the
C-Techs.
Another
issue to be discussed is to determine what qualifies for scientific &
technical currency as opposed to information technology currency items.
Chairperson
Crosby stated that he has made Provost Kline and Vice President Fagin aware
that currency for software is a topic of concern that will be further explored
this year.
9. Network
Response Time
Kathy
Hughes reported that the Library had problems with slow network response
time. Bob Jones stated that it was
greatly improved. She stated that this
may be short lived since Osprey Village was brought online this weekend with
500 connections. He stated that both
Provost Kline and Vice President Fagin are aware that a budget request for an
increase in bandwith from 6Mbps to 15Mbps is likely. Further review of bandwidth needs will be conducted.
10.Standard
Client
Chairperson
Crosby said that this could also be an issue for the Strategic Issues Action
Team. Following discussion, a motion
was made: “By the end of the academic year, Microsoft Office Suite will be the
official product for University use on official documents.” This was moved by Bruce Kavan and seconded
by Jeff Michelman. A vote was taken. It
was unanimously in favor of the motion, with one “no” vote from Donna
Mohr.
11. 1999-2000 Annual Enterprise Resource
Planning and Management Report
Chairperson
Crosby thanked Lance for doing a good job on this report each year. Following discussion, there was a request
that Lance provide the UTC members with a graph showing how much UNF has spent
on technology since Andrew Farkas’ December 1994 Technology Planning Committee
Report. Lance stated that this will
include all funds except technology items paid for with Foundation funds.
The meeting was adjourned at 11:35am.