MINUTES
UNIVERSITY TECHNOLOGY COMMITTEE
JANUARY 10, 2000
Members Present: Others Present:
Richard Crosby, Chairperson Joann Campbell
Tom Serwatka, Vice Chairperson Kathy Hughes
Zella Boulware Bob Jones
Stuart Chalk John Sharp
Tom Erdal (rep. Judy Perkin) Lance Taylor
Andrew Farkas Tony Turrin
David Jaffee
Jeff Michelman
Donna Mohr
Jerry Merckel
Douglas Valdes
John Venn
Chairperson Crosby convened the University Technology Committee (UTC) meeting at 10:35 a.m.
1. Announcements
2. Y2K - Final Clearance Sale
Lance Taylor reported three minor Y2K situations and all have been corrected. Chairperson Crosby formally congratulated Lance Taylor and the Computing Services' staff for a good job.
3. Student Access to Computers
At the January 6th meeting of the Faculty Association, the following was approved: Beginning with the Fall 2001 term, all students will be required to have access to a personal computer with Internet service. Jeff Michelman relayed the following question from Bruce Kavan (who was unable to attend the UTC meeting): What implications will there be on the network regarding this approval? Kathy Hughes stated that there would be none. Jeff Michelman also asked if student email accounts are automatically established upon the student's registration. Kathy Hughes stated that students get assigned email accounts in one of two ways: (1) a Professor may request email accounts for all students in his/her class. A distribution list is then built for each class so that the professor can email the entire class by using the distribution list name; (2) a student may request an account individually at the Help Desk. There is typically a 15-minute turn-around for this request. Chairperson Crosby stated that this issue would be discussed at a future UTC meeting and perhaps the Distance Learning Action Team might want to discuss it.
4. Distance Learning Action Team
Tom Serwatka stated that the Action Team would be meeting for the first time on January 18th at 10:30am. He stated that he still needed a student representative (and Douglas Valdez volunteered) and that Arts & Sciences is still finalizing their nominee.
5. Internet II Action Team
Lance Taylor will be meeting with the Associate Deans this afternoon to discuss this topic.
5a. Macintosh Action Team
Stuart Chalk stated that the first meeting would be held soon. Members include: Bob Allen, Dan Wastchak, David Crabtree, Len Roberson and Michael Rutledge.
6. Currency
Chairperson Crosby stated that the policies handed out at the last UTC meeting will be discussed at the next meeting. He also said that Kathy Hughes would present (at the next UTC meeting) the threshold and final inventory with projected replacement dates. Kathy Hughes asked the UTC members to refer to the attachment on Desktop Currency 1999-2000. She stated that approximately $200,000 has been spent on the first order of desktop machines and that there are still 68 machines needed.
7. Classroom Technology
Kathy Hughes stated that with a $40,000 allocation she has upgraded 4 classrooms with projectors , podiums and computers (2/2083, 11/1260, 39/1002 & 39/1003). One of the classrooms in Building 39 was upgraded with ADA equipment. There are now a total of 37 classrooms with projectors, podiums & computers. She is working on having all podiums keyed alike. Dona Mohr brought up the problem that the podiums might be too high and block some of the visual access to blackboards. Chairperson Crosby stated that it might be a good idea to tour these classrooms. Other issues raised include: training issues; key issues; communication issues, Mac vs. PC issues. These will be discussed again at future UTC meetings.
8. Network Project Status
Kathy Hughes referred to the handout attached to the agenda on Computing Services Network and User Services Teams Major Projects. She discussed this timeline in detail. A question was raised as to when Office 2000 would be deployed. Kathy stated that it is being loaded on all new currency machines. She requested that if any UTC members have additional items to add to the list, to email her.
9. Technology Salaries
Chairperson Crosby stated that it is time again to look at technology salaries. He thinks this is good that we periodically do this. He stated that the key is to compare against the local markets. Lance Taylor will be doing initial research into this.
10. Training Report
Lance Taylor stated that there is a handout attached to the agenda on the University of North Florida Computing Services Training Fall 1999 Report. He gave a report summary and stated that the numbers listed in Section IV are duplicated headcounts. There were requests by the UTC members to have the numbers unduplicated and also broken down by College/Department. There was also a request to include figures on WebCT training.
11. Strategic Direction
Chairperson Crosby stated that UTC members felt the UTC should take up a strategic planning agenda. Jeff Michelman clarified this by saying that the UTC needs more of a strategic plan since everything recommended by the first two planning committees has been accomplished. It was also determined that both the Vice President for Administration & Finance and Provost/Vice President for Academic Affairs will have to champion this issue as well as having the President on board. Chairperson Crosby will discuss this issue with both David Kline & Bob Fagin. He requested that the UTC members email him lists of issues that should be addressed in a strategic plan.
The meeting was adjourned at 11:45am.