Members Present: Others Present: Richard Crosby, Chairperson Joann Campbell Zella Boulware Kathy Hughes Stuart Chalk Bob Jones Andrew Farkas Jerry Merckel Dennis Gay Scott Piersall Jeff Michelman Scott Runnion Donna Mohr Lance Taylor Martha Rader Julianna Zhu Kurt Salsburg Tom Serwatka Susan WallaceThe University Technology Committee was convened by Chairperson Crosby at 10:35 a.m.
The Minutes from the May 17, 1999 were emailed to the UTC members on Friday. Please contact Marsha Dukes with any changes, additions, or deletions by Wednesday. They will be posted to the web page following all input.
Chairperson Crosby reported that the President has tentatively approved $1,019,000 for technology issues (based on how we spent the money to date). Kathy Hughes asked if the OCO portion could be released early. Chairperson Crosby will ask Ricky Arjune.
Chairperson Crosby stated that the President has approved $337,000 for currency for 1999-2000 (with $125,000 recurring). The only problem is that this is for both faculty/staff desktop currency and central site work equipment currency.Chairperson Crosby asked Kathy Hughes to research the cost of extending the 3-year pc warranty by a year. A question was also raised about selling out-dated computer equipment. Chairperson Crosby will check with the University of Central Florida regarding their policy of selling surplussed equipment.
Chairperson Crosby stated that there basically will no longer be any networking infrastructure funding. He said that we could request "specific issues" separately. An example was the firewall that was purchased at the end of the year.
The first phase in currently in progress. The wiring of Osprey Landing should be up and running by the Fall term. Osprey Hall and Osprey Cove should be complete by Spring 2000. This leaves Osprey Village as an unknown in terms of funding. $25,000 was provided to Help Desk and an additional position was funded.
Chairperson Crosby reported that a .5 FTE position was added to the Financial Team to assist in the web-based applications for students, faculty and staff. A full position was funded from the Differential Tuition allocation for the Enrollment Services department. Lance Taylor will provide a demo of these systems at the September meeting.
Chairperson Crosby stated that thanks to Academic Affairs, this classroom was funded. This will be a 24-station pc lab in Founders Hall (Building 2/Room 2082). It is being fast tracked and should be partially ready by the beginning of the Fall term (e.g., the stand-alone A/C unit will not be installed).
Chairperson Crosby stated that this item was not funded. However, he met last week with Bill Wilson, Kathy Hughes, Zella Boulware, Henry Thomas, Tom Serwatka, Jeff Michelman, Lance Taylor and Joann Campbell to determine what needs to be done to keep WebCT users supported. Donna Mohr requested a hand-out/email on what resources WebCT users can expect before classes begin in the Fall.
Interviews are being held this week for a Director of the Faculty Enhancement Center.
Chairperson Crosby reported that an additional $40,000 was received in Differential Tuition for classroom projectors. He also stated that $75,000 was received to improve classrooms on campus (e.g., blinds, carpet, blackboards, HVAC, screens, etc.). A question was raised as to the type of ceramic tile that will be put down in the large lecture halls in the Mathews Building. Chairperson Crosby will get information on the specifications and report back at the next UTC meeting.
Kathy Hughes reported that they are reconstructing the timeline leading up to the network problem back in June. Computing Services is working on a formal disaster recovery plan and brought in an outside consultant to help. She will be reported more detail on this in the future. A question was raised about having locally-installed applications on the desktop machines. Kathy reported that this would be done in addition to distributing services across servers. Chairperson Crosby also said that certain applications loaded on desktop machines may have a negative impact on the network. This will also be discussed at a UTC meeting in the Fall.
Chairperson Crosby requested that the UTC members send him their top five technology issues (in priority order) and these will help determine the UTC's focus for 1999-2000.
Chairperson Crosby stated that it's time to look at the UTC Charter regarding the structure of the committee. He asked the UTC members to review the charter for discussion in the Fall.
Bob Jones reported that there have been some problems with Xerox and the pay for print contract with UNF. He said that the system in the Library is working fine; however, the print server that Xerox installed in the labs has begun to have problems. Bob has contacted Xerox's Southeast Regional Office to try to have the problems solved, but is not having much luck. Chairperson Crosby requested that the Associate Deans check out their own discipline-specific labs to see how the pay for print is working there and send an email to both he and Lance Taylor with their findings. Chairperson
Lance Taylor reported that he has a meeting scheduled this week to discuss having new employee network ID's ready for use on the day the employee arrives. Another suggested agenda would be removing network ID's when an employee has terminated.
Chairperson Crosby stated that the major agenda item for the July 26thmeeting will be demos.
Chairperson Crosby stated that the new All Users Policy has been implemented. Dan Dundon will now be discussing the use of All A&P, All- USPS and All Faculty distribution lists with the Association Presidents in terms of their restrictions.