MINUTES
UNIVERSITY TECHNOLOGY COMMITTEE
MARCH 22, 1999

                                
Members Present:                        Others Present:
Richard Crosby, Chairperson             
Zella Boulware                     	Joann Campbell
Barbara Cox (rep. Doug Covey)           Kathy Hughes
Andrew Farkas                      	Bob Jones
George Jefferies                        John Sharp          
Jeff Michelman                     	Lance Taylor
Donna Mohr
Martha Rader
Tom Serwatka
Susan Wallace
Bill Wilson

1. Minutes

   The March 8, 1999 Minutes were approved as submitted and will be posted to the web page by the end of the week.

2. Announcements

   Chairperson Crosby announced that as of the Fall term, Bill Wilson will be returning to a faculty position. His last day as Associate Vice President will be at the beginning of May.

3. Faculty/Staff Currency Policy

   Kathy Hughes discussed the proposed Policy on Computer Currency: E&G Funded Faculty & Staff (this was handed out at the February 8th meeting). She stated that we are currently in the third year of currency. A question was raised regarding whether machines would be covered under this policy if they were purchased with a special allocation. It was agreed that the machines would be covered so long as they were being used by E&G faculty & staff. Following discussion, there was a motion and second to approve the recommendation of this policy to the President. There was unanimous approval by the UTC. Chairperson Crosby will forward this to the President for approval.

4. Budget Process for 7% Tuition Funds

   Kathy Hughes discussed the above hand-out. She stated that we are in the third year of Tuition Increase #1 and the four initially established categories have remained the same. In discussing the budget development process section, it was decided that the steps would be changed to read as follows:

   1. Consult with Computing Services staff responsible for Help Desk and General Purpose Labs

   2. Consult with C-Techs for input on Discipline Specific Labs

   3. Solicit input on budget from Associate Deans

   4. Solicit input from Academic Technology & Support Services Committee

   5. Solicit input from Student Government President and Vice President

   She also stated that she had presented the proposed budget to the Academic Technology & Support Services Committee and they had made three recommendations:

   • zip drives in the labs;

   • training for remedial skills; and

   • CIRT for students.

   Dennis Gay (as Chairperson of this Committee) will provide further details at a future UTC meeting (since he was not in attendance at today's meeting). There was also a recommendation to establish a UTC subcommittee to determine priorities and make recommendations to the full UTC. Members will be:

   UTC Chair                          Richard Crosby
   Admin. & Finance Budget Officer    Richard Crosby
   Academic Affairs Budget Officer    Joann Campbell
   Associate VP-Educational Tech.     Bill Wilson
   Associate Dean                	   Donna Mohr
   Associate Dean                	   ???
   Faculty Representative             Chairperson Crosby will check with Steve Shapiro
   Student Representative             Chairperson Crosby will check with John Carey
   Associate Dir., Computing Serv.    Kathy Hughes
   

   Kathy also discussed the 1999-2000 DRAFT 7% Tuition Expenditure Proposal that was previously handed out. She stated that the items marked in black are prior requests and the ones in green are proposed new requests. She also stated that the item under Currency (Hardware & Software) GP lab workstations - replace 1/3 of low-end IBMLAB, MACLAB-2nd floor should have been marked in green.

   Following this discussion, all members agreed that they were comfortable with these items.

5. Policy/Procedures Issues

   Chairperson Crosby stated that two items had come to his attention from an auditing standpoint:

   1. the review of the policy for checking out equipment, especially in terms of making sure that there is appropriate insurance coverage for this equipment; and

   2. the likely occurrence of auditors checking computers to see if appropriate State use of the Internet is taking place.

6. WebCT - Lotus Notes

   Kathy Hughes stated that she has a meeting this week with the Deans of the College of Business Administration & College of Education to go over preliminary support requirements. She will present her report at the next meeting along with a support budget.

7. Educational Technology Issues

   Bill Wilson & Zella Boulware recently attended a Syllabus Conference in Orlando. They will report on the content of this conference at the next UTC meeting.

8. Action Team Internet II Grant Opportunities

   Chairperson Crosby stated that he would like to have the following people on this Action Team:

   • Lance Taylor, Chairperson

   • Jim Collom

   • Dennis Gay

   • Stuart Chalk

   • Susan Wallace

   Lance Taylor will develop a charge to this Action Team. Additional faculty members may be added as interest dictates.

9. New Purchasing System

   Lance Taylor stated that a new Purchasing system (TOPAS or Total Online Purchasing Automation System) will replace our current system (which is not Y2K compliant) by January 1, 2000. Purchasing will begin training on the new system between July & October, with full conversion in November/December. For more information on TOPAS, please see the following web site: http://www.fsrc.org/purch/.

10. Action Team Reports

    1. Email Evaluation/Implementation (Liaison: Kathy Hughes)
       Kathy Hughes reported that about 48% have been converted, with both the College of Computing Sciences & Engineering and College of Business Administration complete. April 30th is still the deadline for complete conversion.

    2. Email for All Students (Liaison: Kathy Hughes)
       Nothing new to report.

    3. Video Conference Pilot (Liaison: Tom Serwatka)
       Tom Serwatka asked that at the next UTC meeting the Technology in Teaching Classrooms Policy be voted on. Chairperson Crosby stated that this needs to be voted on in consideration with the 7% Tuition Budget.

    4. Imaging (Liaison: Lance Taylor)
       Nothing new to report.

    5. Syllabi on the Web (Liaison: Kathy Hughes)
       Nothing new to report.

    6. Student Access to Computers (Liaison: Richard Crosby)
       Nothing new to report.

    7. Networking Student Residences (Liaison: Doug Covey)
       Nothing new to report.

11. Other Business

    Susan Wallace questioned what was being done regarding the all-users email reply which used bad language. Kathy Hughes will contact the person's supervisor regarding email policies.

The meeting was adjourned at 11:55am.