MINUTES
UNIVERSITY TECHNOLOGY COMMITTEE
MARCH 8, 1999

                                
Members Present:                        Others Present:
Richard Crosby, Chairperson             Alistair Boudreaux
Zella Boulware                     	Joann Campbell
Barbara Cox (rep. Doug Covey)           Kathy Hughes
Andrew Farkas                      	Bob Jones
Dennis Gay                              Lance Taylor
Jeff Michelman                     	Henry Thomas
Martha Rader
Scott Runnion (rep. Susan Wallace)
Tom Serwatka
Bill Wilson

1. Minutes

   The February 8, 1999 Minutes were approved as submitted and will be posted to the web page by the end of the week.

2. Announcements

   1. Lance Taylor announced that UNF's C-Tech program has been proposed for an EDUCAUSE Award. An announcement will be made by July.

   2. Lance Taylor reminded the UTC members that the College Teaching and Learning Conference will be held on April 14-17 at the Radisson Riverwalk and Jacksonville Hilton Hotels. A lower group rate has been negotiated again as was done last year.

   3. Kathy Hughes reported that Barbara Truman Davis from the University of Central Florida will be coming to campus for two days just prior to the Teaching & Learning Conference. She is their Director of Course Development and Web Services and Kathy will bring a copy of her itinerary to the next UTC meeting.

   4. Kathy Hughes reported that John Sharp has been promoted to the Decentralized User Support Manager Position and Andre House has been hired (as an OPS) to help with the Microsoft Outlook migration.

   5. Chairperson Crosby reported that this April will be the 5th anniversary of the University Technology Committee. He intends to find a creative way to celebrate this milestone.

3. UTC Review of Action Team Final Report: Web Course Development Tools
   (Chair: Henry Thomas; Liaison: Kathy Hughes)

4. Lotus Notes Pilot

   Chairperson Crosby stated that he would address both agenda items at the same time. The Action Team has recommended WebCT as one of the web course development tools that the university should support. Following this recommendation, there was interest brought forward to use Lotus Notes (by both the College of Business and College of Education). Kathy Hughes discussed the attachments to today's agenda -- "Why WebCT?" and a "Proposed WebCT Budget." Zella Boulware presented her observations on WebCT as follows: 26 professors have courses listed using WebCT (with a total of 49 classes). She also stated that the College of Education professors she polled indicated that they are using or developing parts of the program and would like to continue. Two faculty members from the College of Arts & Sciences reported multiple uses with WebCT. She is also aware of two faculty members who are submitting grants based on their use of WebCT. Criteria for continued consideration include the following:

   • long term support for future development of WebCT;

   • support from the company for learning WebCT; and

   • support from the University for developing resources.

   Following this discussion, it was recommended that the following be done prior to the next meeting:

   1. Kathy Hughes will contact the University of Central Florida staff to determine the amount of support they provide for their web course development tools.

   2. Kathy Hughes will contact the other SUS institutions to see what web course development tools they support.

   3. Lance Taylor will determine what is needed for the Memorandum of Understanding (MOU) and also work on service level agreements that could be attached to the MOU.

   4. Kathy Hughes will work with the Lotus Notes groups to develop a joint budget for support of both tools.
   Chairperson Crosby determined that there were still some issues to resolve and therefore a vote could not be taken at this meeting. However, during a poll of the UTC members, it was determined that no one had a problem with either WebCT or Lotus Notes.

   Jeff Michelman brought forward the issue of intellectual property. A policy was developed by a Faculty Association Committee and presented to Provost Kline for approval. Bill Wilson stated that the Provost had not yet signed the policy.

5. UTC Review of Action Team Final Report: Classroom Technology Policies & Procedures
   (Chair: Tom Serwatka; Liaison: Kathy Hughes)

   Chairperson Crosby stated that this issue needs to be incorporated into the 7% budget discussions by the UTC. When the 7% budget request recommendation is sent to the President's Staff for approval, this policy should be attached. He also stated that this document could be turned into a service level agreement.

6. Technology Planning & Budgeting Process

   Chairperson Crosby stated that Joann Campbell had presented the DRAFT Academic Affairs budget process to the UTC for review. Stuart Chalk had submitted several questions that Joann has drafted a response to. He also stated that a "Budget Process for 7% Tuition Funds" is attached to today's agenda. He asked that the UTC members review this and be ready to discuss at the next meeting.

7. Action Team Reports:

   1. E-mail Evaluation/Implementation (Liaison: Kathy Hughes) Kathy Hughes stated that this migration is moving right along with only some minor problems.

   2. E-mail for All Students (Liaison: Kathy Hughes) Kathy Hughes stated that this is moving right along.

   3. Video Conferencing Pilot (Liaison: Tom Serwatka) Tom Serwatka stated that there was a video conference on Friday and it worked fine. He would like to have another program this summer and will talk with Computing Services staff first to determine support. Between now and May, the support issues need to be considered as to how much will be given to the video conferencing program.

   4. Imaging (Liaison: Lance Taylor) Lance Taylor stated that the business process review will start soon.

   5. Syllabi on the Web (Liaison: Kathy Hughes) Kathy Hughes stated that she has e-mailed the beta version to the Action Team members and needs their feedback.

   6. Student Access to Computers (Liaison: Richard Crosby)

   7. Networking Student Residences (Liaison: Doug Covey) Chairperson Crosby stated that he would address both of these agenda items at the same time. The Student Access to Computers Action Team is "on hold" pending the outcome of the Networking Student Residences Action Team report. A meeting of the Networking Student Residences Action Team was held and it was determined that 3 technologies could be pursued:
      • "do it yourself" -- the UF/JU models;

      • use Media One; or

      • use BellSouth over the phone lines.

      Jim Edwards is coordinating a demo of the BellSouth option to present to the Action Team (Layne Wallace has been added to this team).

8. Educational Technology Issues

   Bill Wilson stated that when courses come out on the Web, there needs to be coordination as to the reporting of the elements to the BOR (in terms of delivery method). It was requested that Alistair Boudreaux let the College Associate Deans know who is using the web for their courses.

9. Internet Connectivity

   Chairperson Crosby stated that attached to today's agenda is a copy of a memorandum from Jim Collom (Division of Sponsored Research & Training) summarizing his comments from the February 8, 1999, UTC meeting. He also stated that it may be time to charge another Action Team to discuss the Internet-2 issue and asked that the UTC members think about this for discussion at the next meeting. Lance Taylor stressed that Computing Services needs to know when faculty are developing grants that could have an impact on technology. If the above Action Team is developed, Jim Collom will be added as a member.

10. Currency

    Chairperson Crosby stated that he had nothing new to report on currency today.

11. Other Issues

    1. Chairperson Crosby stated that he and Joann Campbell were to give a briefing on the technology allocations received during mid-year funding; however, due to lack of time, this item will be presented at the next meeting.

    2. Chairperson Crosby also stated that Joann Campbell will be attending future UTC meetings to discuss the technology budgeting process.

The meeting was adjourned at 12:00 noon.