Members Present: Others Present: Richard Crosby, Chairperson Alistair Boudreaux Zella Boulware Joann Campbell John Carey Barbara Cox Stuart Chalk Kathy Hughes Doug Covey Bob Jones Andrew Farkas Joe Lynch Jeff Michelman Scott Runnion Martha Rader Lance Taylor Kurt Salsburg Henry Thomas Tom Serwatka Franklyn Taylor Susan Wallace Bill WilsonThe University Technology Committee was convened by Chairperson Crosby at 10:35 a.m. in the Student Life Center/Room 2707
Chairperson Crosby stated that the November 30th and January 11th Minutes were delivered by email with the agenda package. He requested that any corrections be forwarded to Marsha Dukes by Thursday, January 28, 1999.
Attached to today's agenda package is a draft Budget Planning Process document prepared by Joann Campbell from Academic Affairs. She began her discussion by stating that this document was prepared to try to put the appropriate budgeting process on paper. Also discussed was the Technology Initial Investment and Enhancement Request for General Purpose Labs, Discipline Specific Labs, Electronic Classrooms, and Distance Learning form (attached to today's agenda) and the flow charts from the Educational Technology Plan (handed out at the meeting). A question was raised as to when the mid-year request deadline would be. Joann stated that she would be sending out the forms by the end of this week; however, a deadline has not yet been established by the University Budget Office.
Chairperson Crosby began by stating the charge to this action team was as follows: "A small action team should be convened to evaluate web course development tools. This group will choose a small number of tools to evaluate with the focus on supplementing instructional activities in the classroom and the potential for its use in distance learning initiatives." He felt that this charge had been met. Two emails were attached to the agenda package on this issue: one from Marjory Templeton and one from Bruce Kavan. He also stated that both the College of Business Administration and College of Education & Human Services have been looking at using Lotus Notes for the above purpose. Following discussion, it was determined that a small group should meet to evaluate Lotus Notes and make a presentation at the next UTC meeting. This group will include: Kathy Hughes, Bruce Kavan, Royal VanHorn, Marjory Templeton, Fred Sudler & Joe Lynch. Kathy Hughes will also survey the other SUS institutions to determine what package(s) they are using. The Action Team will also provide a budget for WebCT and bring this back to the next UTC meeting. Chairperson Crosby stated that over the next few meetings, this will be a standing agenda item.
Tom Serwatka stated that attached to today's agenda is a Budget Request for Technology in Teaching Classrooms (budget to support existing classrooms and auditoriums). He also handed out a copy of a Technology in Teaching Classrooms Policy for UTC members to review. Kathy Hughes stated that this was not requested in the current year 7% tuition budget, but could be a request for funding in 1999-2000. She will meet with the Associate Deans on February 15th regarding a proposal for mid-year funding of a portion of this request. Chairperson Crosby, Joann Campbell and Bill Wilson will then develop a budget request based on the results of her meeting.
All action team reports were postponed until the next meeting.
Bill Wilson handed out a DRAFT Virtual Institution Design Team Report and Recommendations. Chairperson Crosby requested that UTC members read this and be ready to discuss at the next meeting.
Lance Taylor reported that attached to today's agenda is a copy of a draft revision to the General Purpose Computer Lab Access and Use Policy. The revision states that there would be an exception for any currently enrolled student who does not have their Osprey Card in his/her possession to request a waiver of the requirement once and only once per calendar year. Bob Jones stated that this is consistent with the Library's policy and he will provide a copy of the exception request form to Kathy Hughes for her use in drafting one for the General Purpose Computer Lab. It was strongly suggested by the UTC that this issue not be brought back to the UTC to request additional exceptions (over the one per calendar year). Lance Taylor will report back at a future date as to how this process is working.
Lance Taylor reported that he had received an email from Marcelle Lovett requesting an email account for students in the non-credit English Language Program for international students and community members who wish to improve their English. She said that this is not a requirement of the class, but thought it might be an excellent recruitment tool for UNF. Following discussion, it was decided that this issue would be tabled until the next meeting. Between now and the next meeting, Lance Taylor, Kurt Salsburg & Marcelle Lovett will discuss this issue and report back to the UTC at the next meeting.
The meeting was adjourned at 12:15 p.m.