MINUTES
UNIVERSITY TECHNOLOGY COMMITTEE
MAY 8, 1995 

                                
Members Present:                   Technology Task Force Members Present:

     Dale Clifford                 Steve Lyon
     Richard Crosby                Marjory Templeton
     Andrew Farkas
     Katherine Kasten              Staff Present:
     Joshua Kuethe            
     Bill Wilson                   Lance Taylor
     Charles Winton
The meeting was called to order at 10:35a.m. by Chairperson Richard Crosby. Chairperson Crosby apologized for holding a meeting during the break. The Committee agreed that no meetings would be held during breaks.

1.Approval of Minutes
The Minutes were approved with the following corrections:

1. Page 1, Item 1, paragraph 2 - Change second sentence to read: "The State Controller's Office does not have a state-wide IPA contract in place."

2. Page 1, Item 1, paragraph 3 - Add the following after Sinkhole, etc.). "Placing the bid does not mean that the UTC has authorization to purchase. Due to the 2-month lead time, this will allow flexibility to make choices about the money."

2.Technology Task Force
An organizational chart was handed out for the Technology Task Force. This is a concept whereby there is a standing group of technology leaders and other support personnel who can address specific issues and come back to the UTC with proposals. Chairperson Crosby requested that committee members submit a list of names of employees who may be interested in this. He will then contact these people and once they have agreed to serve, they can provide a short biography on their expertise. It was requested that each Dean provide the list from their respective colleges (however, Dale Clifford will provide the list for the College of Arts & Sciences). Chairperson Crosby hoped that these task groups could begin working on projects during the summer.

3.Update on UWF Systems
Lance Taylor reported that there are two implementation groups on the UWF Consortium: (1) Student Information System Implementation Group; and (2) Payroll/Personnel/Budget Implementation Group. In the future, he will provide copies of minutes from both of these groups to the UTC (as well as all back Minutes) and provide a quarterly update on their status.

4.UTC Web Page
Marjory Templeton and Stephen Brown are in the process of developing a Web Page for the UTC. This will be a way to advertise the UTC and well as provide information. A demo of this will be presented in about a month.

5.Follow-Up: Term Commitment
Chairperson Crosby requested that the committee provide him with a commitment to the amount of time they agree to serve as a member of the UTC. Dale Clifford stated that she will be leaving on sabbatical in August, 1996.

6.UNIX Support
Computing Services has agreed to assume university-wide responsibility for UNIX administration. Lance Taylor has been given authority to begin recruiting for the support position. Steve Lyon will assume the role of networking administration (both Novell and UNIX). Tom Blakely is continuing to work with Lance and Steve to provide a smooth transition. In addition, Lance will identify several students with UNIX experience to support the UNIX environment.

7.Charter
Lance Taylor, Bill Wilson and Richard Crosby met to discuss revision of the Charter. It was agreed by the Committee that a copy of the revised charter be sent to the University community for input and then sent out again in the Fall, once all input has been incorporated.

8.Carry Forward Plan
A copy of the carry forward plan was handed out. This plan was written to provide the maximum flexibility in utilizing this funding.

9.Mainframe Replacement
Lance Taylor and Tom Blakely met and discussed the proposed IPA for mainframe replacement. Lance suggested that an open-ended IPA be developed in order to provide flexibility in purchasing and provide optional levels based on funding. Steve Peacock will provide a copy of the most recent IPA and sees no problem with the development of an open-ended IPA. The Committee agreed to the concept of an open-ended IPA.

10.Other
a. The next meeting is scheduled for May 22, 1995, at 10:30 a.m. in the Administration & Finance Conference Room.

b. Steve Lyon reported that the wiring in Building 11 will be finished this week. The Mathematics Department offices have been completed and carpeting will be installed this week.

c. 100,000 feet of Category 5 cable is being bid for the networking infrastructure project.

d. Lance Taylor has set up an E-MAIL distribution list called UTC. Chairperson Crosby will let the university community know about this distribution list so that they can provide input to the committee.

e. Lance Taylor reported that there had only been 2 applicants for the Novell Coordinator position. Following interviews with both applicants, Lance will decide whether to hire one of the two, or re-advertise and seek additional funding.

f. Lance Taylor stated that he had met with the College of Computing Sciences & Engineering; College of Education & Human Services and the Library staff (and has an appointment set to meet with the College of Business). As soon as all meetings have been completed, he will publish the findings to the UTC. He also requested Josh Kuethe's help in setting up a meeting with student groups.

g. Andrew Farkas stated that he gave a report of the UTC to the Faculty Association at their May 4th meeting. At Chairperson Crosby's request, he had asked to be put on the agenda as a regular committee report. President Judy Solano denied this request based on the lack of time for regular Faculty Association business. Chairperson Crosby stated that the UTC would find more creative ways to notify the university community of their actions.

h. Lance Taylor reported that the UTC members should read an article in the May 5, 1995, issue of The Chronicle of Higher Education entitled, "Mandatory Computers." Chairperson Crosby stated that this would be an agenda item for the next UTC meeting.

i. Another agenda item for the next meeting will be on developing policies/procedures for dealing with Faculty Requests. A copy of the current faculty request list will be sent to UTC members with the Minutes from this meeting.

The meeting was adjourned at 11:35 a.m.

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