MINUTES
UNIVERSITY TECHNOLOGY COMMITTEE
APRIL 24, 1995

Members Present:                   Technology Task Force Members Present:

     Dale Clifford                 Tom Blakely
     Richard Crosby                Steve Lyon
     Andrew Farkas
     Larry Jean                    Staff Present:
     Katherine Kasten                   
     Bruce Kavan                   Lance Taylor
     Joshua Kuethe
     Dan McCarthy
     Bill Wilson
     Charles Winton

The meeting was called to order at 10:30a.m. by Chairperson Richard Crosby. The Minutes were approved with the following correction: Lance Taylor was present at the meeting.

1. Networking Infrastructure

After a review of the discussion of this item at the April 10th meeting, $153,000 in carryforward money has been earmarked for networking infrastructure. A Technology Task Force was appointed to study networking on campus. This task force developed two spending proposals (passed out at the last meeting). The Committee discussed these proposals and approved the initial expenditure of funds to begin wiring in buildings 2 8, 10 & 11 (with work now progressing in Building #11). This funding covers the wiring, wall jacks, hubs, server, network management software, and additional 250 network licenses and does not cover software licenses. On February 15, 1995, the Budget Committee earmarked funds for additional software licenses; however, this money has not been allocated and probably will not be. It may then be required to purchase software licenses from carry forward funds if other sources cannot be identified.

Lance Taylor discussed background on IPA's (installment purchase agreements). The State Controller's Office has placed a moratorium on use of any state-wide IPA dollars. Thus, it will require us to bid our own IPA. According to Steve Peacock in Purchasing, the bidding process for IPA's usually takes three months. Richard Crosby stated that based on the current differential tuition plan, differential funds probably could not be used for the purchase of a data base machine; however, Ricky Arjune said there are no guidelines yet regarding expenditure of differential funds. Availability of funds is also unknown.

There was a discussion of using funds to wire the buildings as opposed to purchasing the database machine. Following this discussion, the Committee decided to go ahead and place the bid for the database machine as soon as possible and to include replacement of other systems in this package (UNF6, administrative system, Sinkhole, etc.). Lance Taylor and Tom Blakely will work on putting together a bid package. Spending of dollars for networking will continue, but the $25,000 required for a data base machine will remain encumbered until a decision is made regarding this purchase.

2. Mainframe Replacement

Lance Taylor discussed the Mainframe Replacement plan handed out at the last meeting. This plan called for implementation by August 1, 1995, however, this will not be feasible. He is currently in the process of surveying the campus to determine where and how many "dumb" terminals are on campus. Lance Taylor will also have his staff look at the instructional needs of users and what platforms to best provide these services.

3. Richard Crosby asked for any comments on the Strawperson Charter. The following are comments received:

a. It was noted that "support" is mentioned on pages 4 and 6, but this support is not defined.

b. It was requested that "regularly assess" be added to the first sentence in the VISION paragraph on page 3 as follows -- "To achieve the goals that the University has set for itself, we must define and regularly assess ..."

c. Should a statement be put into this document regarding an obligation to the Jacksonville community in addition to the University community?

d. Should this document be circulated for input? The Committee determined that it should not be.

e. The document does not determine how the chairperson is selected.

f. The document stated that the committee would be made of up 5 faculty members. It was requested that this state specifically that there would be a faculty member from each college.

Richard Crosby, Lance Taylor & Bill Wilson will meet to discuss the above changes to the Charter.

4. Committee Name

Following discussion, it was decided that the new name of this committee will be the UNIVERSITY TECHNOLOGY COMMITTEE (UTC).

5.Vision for Computing at UNF

There was a brief discussion related to the need for a vision statement separate from the Charter. No decisions were forthcoming. The Charter will be modified and then further discussion regarding the need for a separate vision statement will be held.

6.Faculty Requests

This item will be tabled until the next meeting. Richard Crosby & Bill Wilson will meet to discuss this prior to that meeting.

7.Input from Deans' Council

Lance Taylor attended the Deans' Council on April 18, 1995, and handed out a copy of the notes he took at this meeting.

8.Input from Faculty Association Budget & Legislative Information Committee

Richard Crosby & Lance Taylor attended the Budget & Legislative Information Committee meeting on April 20, 1995, and handed out a copy of notes taken at this meeting.

9.Draft RFI for Computer Acquisition

This item will be tabled until the next meeting.

10.Other

a. The next meeting is scheduled for Monday, May 8, at 10:30 a.m. in the Administration & Finance Conference Room.

b. It was requested that as members of the UTC meet with outside groups, they provide input to the committee.

c. It was requested that an E-MAIL distribution list be made for the committee -- Lance Taylor will set one up called "UTC".

The meeting was adjourned at 12:05 p.m.