Administration & Finance
| Number | Title | Effective Date | Revised Date |
|---|---|---|---|
| 6.0020P | Osprey Card Policy | 01/14/2003 | |
| Responsible Division/Department: Administration & Finance / Auxiliary Services | |||
 New Policy |
Major Revision of Existing Policy |
 Minor/Technical Revision of Existing Policy |
Reaffirmation of Existing Policy |
- OBJECTIVE & PURPOSE
To provide a convenient means for identifying individuals who are entitled to utilize the facilities, activities, and services of the University of North Florida. An ID card is nontransferable and is only for use by the individual whose name appears on the card. Misuse of an ID card may result in revocation of the card and disciplinary action. Students, faculty and staff members are required to carry an OspreyCard while on University property.
- DEFINITIONS
"Identification Card (ID)" or "OspreyCard" refers to a photo identification card in a specific design and is encoded with data and a signature stripe.
"University of North Florida Service System" includes a variety of means by which the Unviersity provides services to its students, faculty, staff, alumni and guests. The delivery of services may be provided manually or with automated on- or off-line systems for food services, library services, admission to events, use of facilitites, and a variety of applications to be identified in the future. The Unviersity may direct, authorize and delete specific University service systems honoring the OspreyCard within the limits of available technolofy and in the interest of efficient Unviersity operations.
"Validation" or "activiation" refers to the process by which cardholders have satisfied the Unviersity's financial and registration obligations and are entitled to access an appropriate University of North Florida service system.
- STATEMENT OF POLICY
The UNF OspreyCard is a Photo ID Card that serves as an identification card and as a membership card entitling enrolled students and employees to a variety of services, events, and campus resources. Photos maintained for students are considered educational records and are covered under FERPA guidelines. A valid OspreyCard is required to access recreational facilities, to obtain discount tickets and to attend Athletic & SG Events. The OspreyCard also serves as a UNF Library Card when checking out books.
Students must be admitted prior to obtaining an OspreyCard. An annual fee, the amount of which is approved by the President, will be added to the student account for card services upon the first semester enrolled during an academic year. Replacement cards are $15.00. Replacement for a stolen card with a police report is $10.00.
Faculty and Staff must be currently employed prior to obtaining an OspreyCard. The charge for employee cards will be a one-time fee of $10. Replacement cards at $15. Replacement for a stolen card with a police report is $10. The employee's department is required to purchase the initial card of the employee's behalf. Card are valid as long as the student is enrolled or as long as the employee is employed at UNF.
- STATEMENT OF PROCEDURE
A. Issuance of Identification Cards
Different types of cards are issued to members of the University community depending on the nature of their affiliation with the University. By accepting and using the OspreyCard, an individual agrees to abide by all regulations and policies pertaining to card use at the University. The OspreyCard belongs to the University for the use and benefit of the cardholder. If misuse occurs, the OspreyCard can be revoked and reclaimed by the University. All OspreyCard holders upon acceptance of the card agree to return the card if requested by the University.
Students who have been issued an OspreyCard are to retain their card for subsequent registrations. The University of North Florida systems will validate or activate the card at subsequent registrations after all appropriate tuition and fees have been paid. Students that are employed temporarily will not be issued faculty/staff ID cards, but will use their student OspreyCard.
OspreyCards are issued to all full-time and part-time faculty and staff, including OPS employees, and to special guests that are approved by the President or by a Vice-President.
B. Purpose and Limitations
The OspreyCard provides a convenient means for identifying individuals who are entitled to utilize certain University of North Florida service systems based upon the cardholder’s relationship to the University. When utilizing the University of North Florida service system, individuals shall be required to present their OspreyCard as the approved means of showing authorization to use the service and to authorize charges and transactions associated with the use of the services.
Possession of an OspreyCard does not necessarily relieve the holder from paying any admission fees or service charges that may apply to a given facility, activity or service. The OspreyCard is nontransferable and only for the use of the individual whose name appears on the card. The physical card is neither representation nor proof of any position or standing as a student, faculty or staff member of the University, or other representative thereof, until validated in a University of North Florida service system.The OspreyCard is used for meal plan access and offline vending, laundry and print/copy services. Value added for meal plans is accomplished by visiting the campus dining contractor offices. Value added for offline vending, laundry and copy/print services is accomplished by using one of the add value stations located on campus. No refunds will be given for value added for vending, laundry and copy/print services.
C. Card Revocation
Misuse of the OspreyCard, including presenting another person’s card as one’s own, falsification of information to obtain an OspreyCard, alteration of the picture or information printed or encoded on the card, and/or falsification of records that served as the basis for issuance of the OspreyCard, may result in revocation of the card and/or disciplinary action, up to and including criminal prosecution, as appropriate under the circumstances and based upon the relationship of the cardholder to the University.
Specific Authority: Sections 1001.74(6), (10). (11),& (19), Florida Statues
Formerly 9-3.004, 1.016