Minutes of Meeting

Nominations and Elections Committee Tuesday, January 10, 2017 at 10:00 AM

Location: OFE/FA Conference Room - Osprey Commons, Bldg 16, 3rd Floor, Rm 3108

Call to Order:

The meeting was called to order by Dana Hart, Chair, at 10:00 am.

Members Present:

William Dally, Jeremy Hall, Dana Hart, Patrick Kreidl, Debbie Wang, Corinne Labyak, Heather Truelove, Maria Atilano, Scott Landes

Members Absent:

John McEldowney, Sophie Maxis

Others Attending:

Cindy Chin
  • Approval of the Minutes
    Not Applicable (This is the first meeting of this year’s committee.)
  • Introductory Remarks/Old Business
    Cindy began the meeting with a brief overview of the 2017 position vacancies on both FA Standing Committees and University Committees as well as the procedures/deadlines for the Spring 2017 elections. After the overview, Cindy exited and the committee members introduced themselves to one another.
  • New Business
    Dana led an interactive discussion on additional details and questions on the committee’s role in soliciting and confirming nominations from the different units (UNF’s five colleges and the Library).

    Items reviewed include (1) the official “Calls for Nominations” that will be Information Items in the Feb 2nd, FA Meeting; (2) a template that gives a one-page snapshot of the position vacancies, which each representative can customize to their specific unit; (3) and the official (and lengthy) list of all position vacancies.
  • Other Discussions/Announcements
     All documents reviewed in the meeting will be shared in electronic form with all committee members, facilitating the following action items for each committee member:
    1) Customize the committee vacancy snapshot to your specific college.
    2) ASAP after January 12th: Via email to your college faculty, disseminate the “Call for Nominations for 2017-2019 FA Standing/University Committee Positions,” attaching the snapshot you prepared in action item 2 as a courtesy to your faculty.

    a. Suggestions: Highlight the Mar 1st deadline. (Also, Article VI of the FA Bylaws provide more details about the committees, including their charges.)
    b. Procedures: Same as 1.b, where weekly bulk forwarding (e.g., every Friday afternoon) to me and Cindy would be sufficient.

  • Adjournment & Next Meeting
    The meeting adjourned at 10:40 am with no next meeting scheduled, anticipating that all future business (e.g., action items) will be conducted via email.