Minutes of Meeting

Nominations and Elections Committee Thursday, January 14, 2016 at 11:00 AM

Location: OFE/FA Conference Room - Osprey Commons, Bldg 16, 3rd Floor, Rm 3108

Call to Order:

The meeting was called to order by Patrick Kreidl, Chair, at 11:00 am.

Members Present:

William Dally, Jeremy Hall, Dana Hart, Patrick Kreidl, Chung-Ping Loh, Sophie Maxis, Siho Nam, Heather Truelove

Members Absent:

Chitra Balasubramanian (due to family emergency)

Others Attending:

Cindy Chin
  • Approval of the Minutes
    Not Applicable (This is the first meeting of this year’s committee.)
  • Introductory Remarks/Old Business
    Cindy began the meeting with a brief overview of the 2016 position vacancies on both FA Standing Committees and University Committees as well as the procedures/deadlines for the Spring 2016 elections. After the overview, Cindy exited and the committee members introduced themselves to one another.
  • New Business
    Patrick led an interactive discussion on additional details and questions on the committee’s role in soliciting and confirming nominations from the different units (UNF’s five colleges and the library). Items reviewed include (1) the official “Calls for Nominations” that will be Information Items in the Feb 4th FA Meeting; (2) a template that gives a one-page snapshot of the position vacancies, which each representative can customize to their specific unit; (3) and the complete official list of all position vacancies.
  • Other Discussions/Announcements

    Electronic forms of all documents reviewed in the meeting will be shared with the committee, facilitating the following action items for each member:

    1. ASAP : Via email to your college faculty, disseminate the “Call for Nominations for 2016-2018 FA Officer Positions.”
      1. Suggestions: Highlight the Feb 4th deadline, that no one person may be nominated for more than one officer position and that election results should be available by mid-March. (Also, Article IV of the FA Bylaws provide more details about the three positions: president, vice-president and secretary.)
      2. Procedures: For self-nominations, confirm receipt with nominee and forward to Patrick and Cindy; for non-self-nominations, confirm interest by nominee before forwarding to Patrick and Cindy, keeping the nominator private. Weekly bulk forwarding of the nominations (e.g., every Friday afternoon) is sufficient.
    2. Customize the committee vacancy snapshot to your specific college.
    3. In early Feb : Via email to your college faculty, disseminate the “Call for Nominations for 2016-2018 FA Standing/University Committee Positions,” attaching the snapshot you prepared in action item 2 as a courtesy to your faculty.
      1. Suggestions: Highlight the Mar 3rd deadline. (Also, Article VI of the FA Bylaws provide more details about the committees, including their charges.)
    Procedures: Same as 1.b.
  • Adjournment & Next Meeting
    The meeting adjourned at 11:50 am with no next meeting scheduled, anticipating that all future business (e.g., action items) will be conducted via email. Also, since adjournment, Chitra and Patrick have talked by telephone to compensate for the absence.