Minutes of Meeting

Faculty Association Thursday, September 4, 2014 at 12:15 PM

Location: Talon Room, Ospreys Commons, Building 16, 4th Floor

Call to Order:

President Rakita called the meeting to order at 12:15 p.m. Rakita expressed appreciation for the number of faculty and employees present at the meeting, and that there was a quorum. He then honored the outgoing officers and presented plaques to ongoing Vice President Scott Hochwald and outgoing Secretary James Gleaton. Cindy Chin presented a gift to both of them. President Rakita then honored Cindy Chin with a gift and thanked for her hard work. Rakita turned over the presidency and passed the gavel to Incoming President Klostermeyer. President Klostermeyer expressed appreciation for Dr. Rakita’s service to the Association and presented a plaque of appreciation for his presidential leadership. Cindy Chin presented Rakita with a gift. Klostermeyer thanked Dr. Jeffrey Harrison, Dr. Donna Mohr, and Dr. Kathy Robinson for their support to pay for the appreciation plaques for the outgoing officers. President Klostermeyer introduced ongoing Vice President Scott Hochwald and Secretary Katrina Hall. President Klostermeyer also announced that out-going president Gordon Rakita would serve as ex-officio, and thanked Dr. Georgette Dumont from the Political Science & Public Administration continuing as parliamentarian.
  • APPROVAL OF THE MINUTES - May 15, 2014 & No June and July minutes (2 minutes)
    A motion was made to approve the minutes from May 15, 2014.  
    The minutes were approved. June 5 and July 3, 2014, Faculty Association meetings were canceled due to a potential of not meeting quorum and no Association business.
  • ANNOUNCEMENTS (5 minutes)

    Joshua Merchant (new VP of DAA) introduced Hugh Jones to announce the Albert Ernest Caring Awards. Mr. Jones spoke to the group about the purpose of the awards-- the Albert Ernest award, established in 1992 and the Bill and the Heart of America award established in 2006. Mr. Jones noted that there would be 5 or 6 finalists, chosen from nominations provided by faculty.  He introduced UNF student Ellen Ganza, the past year’s recipient of the internship for Heart of America award, who spoke highly about her internship experience.

     

    The 43rd Fall Convocation is on Friday, September 5 at 10 a.m. & Breakfast will be from 7:00 am  to 9:30 a.m. in the Osprey Café.

     

    Shari Schuman noted that if faculty members want to use the lounge during off-hours, they can use their Intellikey, which works in the elevator and stairwells of this building.

     

    Matt Corrigan announced that the Masters of Public Administration Program was reaccredited for six years and came back with no concerns.

    The Wine & Refreshment Party (Promotion & Tenure Celebration & Welcome to Newly Hired Faculty) will be on Friday, October 17 from 3 to 5:00 p.m. in the Faculty Lounge.  Please RSVP to Cindy Chin before September 23, 2014 at 5 PM.

    The APC Workflow System Catalog Deadline is on Tuesday, October 14.  If there are any APC Workflow System personnel updates, please notify FA president or Faculty Association executive secretary, Cindy Chin.

     

    The 2014-2015 Standing Committees and University Committees Directories are included in this packet, as well as a Handout about the Faculty Association.

    There is the Faculty Association President Question Box located onto the FA Home Page.

    The 2014-2015- University Matriculation Calendar 2014-2015 is available along with Faculty Association 2014-2015 Schedules and the APC 2014-2015 Schedules on the FA website.

    CIRT will hold an Academic Technology Innovation Symposium on Wednesday, October 15, 2014.  CIRT & OFFICE OF FACULTY ENHANCEMENT flyers are included in the packet.


     The Usage Rules for the Faculty Lounge and Talon Room (revised internal rental rates) are included in the packet.

  • STANDING COMMITTEE REPORTS (2 minutes per report)

    Academic Programs Committee-- Michael Bovenzi
    The committee met this morning (September 4) and will meet October 2.  The Catalog deadline is October 14, which means that the APC package must be created and entered into the system by October 14.  There is a new link on the APC workflow worksite that provides direction on how the process works. Today there are several agenda items that passed in April.

    Academic Standards Committee-- Elinor Scheirer
    The committee is struggling to find a meeting time. Plans to meet next Friday and kick off for the year. Two ongoing issues –expanding our policy to posthumous degrees to recognize students who do not meet current policy, which is that 80% of their coursework is completed. The committee is adapting the policy from University of Florida and will bring to the Faculty Association soon. The committee is also dealing with the issue of faculty being concerned with the changing of grades by administrators—they had a proposal at the executive committee, but it was sent back. They will continue to work on the policy.

     

    Adjunct Affairs Committee-- Melissa Hargrove
    Melissa Hargrove announced that they had an organizational meeting on August 12, where she was selected as chair. They will meet Tuesday, September 9, at 11:00 a.m. Their standard meeting will be the first Tuesday of month at 11 o’clock. If there are questions, please contact M.hargrove@unf.edu. Hargrove noted that the committee is committed to making the adjunct experience a rewarding one.

     

    Budget Advisory Committee-- Paul Mason/Julie Ingersoll
    Paul Mason announced that the committee met on August 26, and that he and Julie Ingersoll were elected as co-chairs. Their next meeting is September 18 at 10:30 AM in CCB Bldg 42/Rm 3136. Their intention is to do some number crunching related to salary and budget issues. The committee will continue to work on faculty allocations as mentioned by President Delaney’s letter and examine the salaries of upper level administrators.


    Campus Technology Committee --Donna Mohr
    Donna Mohr announced that the committee met September 3 at 9:00 AM. During the summer a suggested bylaw change was forwarded to the committee by Chip, so there was discussion on that. The technology survey will be revised and sent out this semester or the beginning of next. Their next meeting is Wednesday, October 1 at 9:00 AM in the Arts and Science Dean’s office Bldg 51/Rm 3201.

    Faculty Affairs Committee-- David Fenner
    David Fenner announced that their next meeting would be Thursday, September 11 at 12:15 PM in the OFE/FA Conference Room Bldg16/Rm 3108. There is no report at this time.


    Faculty Enhancement Committee – Susan Massey/Paula Eason
    Susan Massey, Library announced that she is co-chairing with Paula Eason. The committee met Wednesday, September 3 and discussed the summer teaching grant process, which has a deadline in mid-October. She announced that the grants will be reviewed at the end of October and that those who are not applying are encouraged to review the grants.  There has not been a date set for the next meeting.


    Nominations & Elections Committee-- Albert Loh/Pingying Zhang
    Albert Loh noted that the committee has not met yet.  

    Research Committee--Tammie Johnson/Courtney McLeland
    Tammie Johnson announced that she had no public health tip, but that CVS has decided to remove tobacco products from shelves. She noted that the committee met August 20 and has an incoming chair who is Courtney McLeland.  She thanked the committee members from last year for their work and helped with transitioning. The committee will meet the 2nd Monday of each month at 1pm in the Library.


    Strategic Planning Advisory Committee-- Pali Sen
    Pali Sen announced that the committee met on Tuesday, Sept. 2 at 12:15 PM in the OFE/FA Conference Room.  They discussed the strategic plan, compared with comparable universities-- FGCU and UWF—and discussed areas in which goals should be more specific. The committee discussed distance learning. They are meeting October 7 with President Delaney.


    Support Services Committee--Robert Schupp
    Robert Schupp announced that the committee met on September 2, when they re-elected him as chair. Their next meeting is October 6, 2:00 p.m. in Bldg 46/Rm 2004.


    Executive Committee – Scott Hochwald
    Scott Hochwald announced that the executive committee had 4 agenda items that were formulated on August 19, including a new charge for APC—bylaw first reading; a new charge and composition for a single Campus Technology Committee - bylaw first reading; increasing membership of COAS faculty on Faculty Association committees - bylaw first reading; and an information item about summer actions taken in May when there was not a quorum. Hochwald noted that he is chairing the Distance Learning Task Force, which met in July and will meet in September. He noted that the next Executive Committee Meeting is the Kick Off Luncheon on Tuesday, 9/16, 2014 at 11:30 a.m. in Talon Room.  He also reminded the group that APC proposals do not become active before the association votes them in, which is why there appears to be no action taken on APCs during the past few months.

  • SPECIAL REPORTS (10 minutes)

    President John Delaney  
    President Delaney mentioned Gordon Rakita’s message about having a quorum at the meeting and expressed appreciation about the number of people present.
    His first area of discussion was the university staffing level. He noted that concerns had been expressed about the ratio of faculty to non-faculty staff. He said that he compares the numbers with other institutions of comparable size and would work with the Faculty Association to examine the issue. He noted that UNF has about 2,000 employees and 16,000 students, while other universities often have more employees.  
    His second item dealt with faculty raises; the university is proposing a 4% across board, and there has been $1million set aside for faculty compensation.  He is working with the Union on a formula to fairly compensate faculty. He noted that concern regarding the compensation of administrators and senior administrators was being addressed. He noted that the Human Resources conducts a study and compares UNF with other peer institution. At their last study, they found some gender equity issues and noted that some administrators some had job offers that could take them away. In fact, a whole department had offers to leave, which would have meant the university would have had to contract out for services. He noted that it’s important to have the right personnel in the right spots.
    He mentioned that the university is working on intellectual property issues.
    President Delaney noted that there have been some discussions around the mandatory freshman housing. Their numbers and research show that the students who live on campus will graduate more quickly. However, with the mandate, is UNF losing students who want to stay home? He noted that Freshman numbers are up and mentioned that there 3,000 beds were built for students and the immediately had 2600 filled; they are now running about 3,200 students on campus with and a wait list for upper division). He noted that transfer students are down and remarked that in recent years the transfer students have not prepared for work at UNF.
    The president noted that UNF is in the final stages to purchase The Flats—the 450 bed apartment complex near campus. He noted that the bulk of the residents are students and that the current rents will go to pay off the loan. In addition, the purchase will add to students who live on campus. He mentioned the project concerning Kernan Boulevard area from Glen Kernan to JTB—that UNF has been working with the city for 10years to reroute traffic to the east and pull the stretch of Kernan into the campus. He noted that the best scenario appears to require that they close Betty Holzendorf Drive at the Adam W. Herbert University Center from south of the light and reroute.
    Delaney said that he would respond in writing to questions raised in the Question and answer session of the meeting.
    He congratulated the faculty on continuing with work that is getting national recognition and noted that UNF is seeing more awards. He mentioned that UWF is coming to visit UNF to learn more about their successes and challenges.

     

    Interim Provost Earle Traynham
    Interim Provost Traynham introduced new AA staff Associate VP for Enrollment Mr. Albert Colom.
    He noted that there are 56 new faculty members starting this year. He anticipates 36 new searches this year, so it would be another strong hiring year. He noted that some searches would be replacing faculty, others would be new lines, and others would be the conversion of visiting to permanent lines.  He noted that there were two searches for deans—for the College of Education and Human Services and for the Cogging College of Business, as well as a search for Provost.

    With regard to Grants, the Interim Provost noted that there will be a call for teaching, research, development grants. He mentioned the UNF foundation funds initiative and that an open house was scheduled for September 12 for those who want to learn more. He mentioned the conversion in the Library Learning Commons and that Library will have a learning commons on the first and second floor to make it the heart of the campus.
    He noted that UNF had received $2million dollars for Performance-based funding and were putting almost all of that into the Library Learning Commons, while the rest will go to the math emporium.
    The provost corrected President Delaney’s budget and salary information, noting that there is more than $1million, as the funds would also cover benefits—making it closer to $1.3 million. He noted that it should be a good budget year and that adjunct pay would be raised.

     

    Legislative Liaison Report - Janet Owen
    Janet Owen noted that there were no legislators in Tallahassee—no committee meetings until January. At UNF, President Delaney has visited most of the NE Florida delegation to discuss needs for next year. Most of the funding come from performance based funding. She noted the Board is meeting in September to revisit goals. Their focus may be more on need-based aid with the changing of requirements for Bright Futures scholarships. She noted that Dr. Cantor and she will go to DC and meet with legislators.  Owen congratulated Kathy Robinson on being selected as a new member of Board of Governors, a huge honor.

    United Faculty of Florida – John White
    Caroline Guardino spoke for John White and the Union, thanking those who participated in the surveys sent over they summer. She noted that the Union brings that information to the bargaining table. The next meeting will be Thursday, September 18 from 1pm to 4pm and on Friday September 19th from 9am-to 12pm. She noted that the sessions are important to attend—and that it’s been a very healthy conversation. She noted that discussions were underway regarding Article 9 to replace Bylaws and Article 14 assignments. Guardino said that UFF has proposed that non-tenure track faculty be provided with promotable ranks and will be presenting an option for non-tenure track faculty to have promotable ranks. She noted that they don’t want to sacrifice raises for the ability to be promoted. She mentioned that the Union had created a “Point person” program—and that Union members in each college will help mentor faculty and answer questions.  She said that if anyone doesn’t know their point person, they can email Gabriel Ybarra (gybarra@unf.edu), who is handling the program.

  • QUESTIONS & RESPONSES (10 minutes)

     

    1. Michelle DeDeo from Mathematics said that she would like written feedback from the Faculty Enhancement Committee regarding the applications that are not awarded funding, in order for the faculty to understand how to improve their applications.
    2. Michelle DeDeo  also raised a question regarding dual enrollment to Albert Colom and Janet Owen; she would like to know what is happening with dual enrollment and raised a concern that UNF is missing out on good students, particularly from other counties, because there is not a policy in place. 
    3. Peter Magyari  raised a question for the APC committee and CIRT. He thanked the APC committee for the online tutoring guide and noted that it was a big help in preparing APCs. He asked if it was possible for APC to partner with CIRT to work with faculty to make sure forms are correct the first time they are submitted to avoid delays.
    4. Shari Shuman was asked if UNF had revisited the tuition benefit policy for spouses and faculty members?   Shari noted that the response would be in writing.  
    5. Chip Klostermeyer relayed this message from an anonymous questioner to Provost Traynham —that this past June the University received an email message from a visiting instructor from the College of Computing, Engineering & Construction Management who was frustrated with the re-hiring process. Though we all probably agree that his method to communicate his frustrations was inappropriate, this does not mean that we should ignore his message. Visiting instructors throughout campus face job insecurity and a lack of opportunity. Some have suffered in this position for many years. Is anyone looking at this? Provost Traynham noted that he will respond in writing.

     

  • CONSENT AGENDA
    FA President Klostermeyer presented the consent agenda item # FA 14-33 for approval. 
                  
    Agenda Item# 11 -FA 14-33: Submitted by the Academic Programs Committee 
    Five Years Untaught Courses Review & Approved – No Changes (2014 List)
     
    President Klostermeyer noted that the courses were not taught and that if they were not taught this year, the review would occur again next year. He moved the item, asked for discussion; the motion was approved.
  • LEGISLATIVE ITEMS (5 minutes to reorder list) (20 minutes to act immediately on or remove item)

    Agenda Item# 1 - FA 14-23: Submitted by the Executive Committee

    2015-2016 University Matriculation Calendar (final version) 
    Scott Hochwald noted that the agenda item was discussed at the executive committee and reviewed; he made a motion to move item, which was seconded. Discussion on the dates ensued and it was determined that the dates are correct. The item passed.

     

    Agenda Item# 2 - FA 14-24: Submitted by the Executive Committee
    Faculty Association Bylaws Amendment: First Reading- Academic Programs Committee Charge Changes Proposal

     

    Agenda Item# 3 - FA 14-25: Submitted by the Executive Committee
    Faculty Association Bylaws Amendment: First Reading -Campus Technology Committee Charge and Membership Changes Proposal

     

    Agenda Item# 4 - FA 14-26: Submitted by the Executive Committee
    Faculty Association Bylaws Amendment: First Reading - Proposal for the College of Arts and Sciences Additional Representatives on the Standing Committees

    It was noted that these were first readings and the agenda items #2, #3 and #4 will be on next month’s agenda for the discussion.

     

    Agenda Item# 5 - FA 14-27: Submitted by the Academic Programs Committee
    COAS (Undergraduate)-(Art & Design): Change of Programs of Study (1 package)
    Michael Bovenzi made a motion to approve; it was seconded; no discussion; motion carried.


    Agenda Item# 6 - FA 14-28: Submitted by the Academic Programs Committee
    CCB (Undergraduate)-(Marketing & Logistics): Course Changes & Change of Programs of Study  (1 package)
    Michael Bovenzi noted that this item changed a course from optional to a requirement. He made a motion to approve; it was seconded; no discussion; motion carried.                 


    Agenda Item# 7 -FA 14-29: Submitted by the Academic Programs Committee
    CCEC (Undergraduate) –(School of Computing & School of Engineering/Civil): Course Change  & Change of Programs of Study (2 packages)
    Michael Bovenzi made a motion to approve; it was seconded; no discussion; motion carried.


    Agenda Item# 8 -FA 14-30: Submitted by the Academic Programs Committee
    COEHS (Undergraduate)- (Exceptional, Deaf, & Interpreter Education): New Course & Change of  Programs of Study (1 package)
    Michael Bovenzi made a motion to approve. Cynthia Jordan asked if there had been discussion on library resources that might be required. Sherry Shaw noted that the department had already met with the Library regarding resources and the APC went through the approval process. The motion was approved.


    Agenda Item# 9 -FA 14-31: Submitted by the Academic Programs Committee
    BCH (Undergraduate)- (School of Nursing): Course Changes (1 package)
     Michael Bovenzi made a motion to approve; it was seconded; no discussion; motion carried.


    Agenda Item# 10 -FA 14-32: Submitted by the Academic Programs Committee
    BCH (Graduate)- (Public Health & School of Nursing): New Courses, Courses Changes, & Change of Programs of Study (5 packages) 
    Michael Bovenzi made a motion to approve; it was seconded; no discussion; motion carried.

  • INFORMATION ITEMS
    1. No Quorum Agenda Items--- Dr. Klostermeyer asked if there were any concerns about items approved when there was no quorum. No one raised a concern, so the item was considered resolved.
    2. Distance Learning Task Force
    3. CTC Classroom Progress Spring 2014
    4. 2014-2015 Standing & University Committees Directories
    5. 5 Year Untaught Courses Inactivity Latest Report
    6. APC 2013-2014 Annual Report
    7. APC Workflow System Packages 2013-2014 by Colleges & Departments
    8. Revised Program of Study (POS) Guidelines & Requirements
    9.  Parking Advisory Council Report 2013-2014
    10.  Faculty Retirement Benefits
    11.  Revised Talon Room (UNF Rental Rates )& Faculty Lounge (Internal UNF)
    12.  Faculty/Staff Resources Page
    13.  2014-2015 Faculty Association Schedules
    14.  2014-2015 APC Schedules
    15.  2014-2015 University Matriculation Calendars  (click on the link )
    1. ADJOURNMENT
      The meeting adjourned at 1:18 p.m.