Minutes of Meeting

Faculty Association Thursday, October 3, 2013 at 12:15 PM

Location: Talon Room, Ospreys Commons, Building 16, 4th Floor

Call to Order:

The meeting was called to order at 12:23 pm by Faculty Association President, Gordon Rakita.
  • APPROVAL OF THE MINUTES
    The minutes of the meeting of September 5, 2013 were approved as posted on the web.
  • ANNOUNCEMENTS

    Nominations for the Outstanding Undergraduate and Graduate Teaching Awards  are currently being accepted.  The deadline for nominations is Friday, October 11 at 5 p.m. 

                    

    Tuesday, October 22 at 5:00 pm is the deadline for the receipt of APC Workflow packages to be entered in the APC Station if the proposals are to be processed and approved in time for inclusion in the 2014-2015 UNF Catalog.

     

    The APC chair reminds faculty that courses that have not been taught in the past five years are scheduled for removal from the course catalog.  Any course that has not been taught for five years (there is a list attached to the agenda) will be eliminated unless action to retain the course is taken using the APC WorkFlow System by January, 2014.

    Faculty are encouraged by the Office of Student Affairs to participate in the 18th Annual Family Weekend during the weekend of October 11 to 13.  Interested faculty should contact Assistant Director of Student Affairs Jeanne Middleton.


    The annual Promotion & Tenure Celebration and the Welcome Newly Hired Faculty Party will be held together on Friday, October 11 from 3:00 to 5:00 pm in the Faculty Lounge.

  • STANDING COMMITTEE REPORTS

    Academic Programs Committee - Cheryl Frohlich
    Cheryl Frohlich reported.  The committee met on Thursday, October 3 at 10:00 am.  The committee has several items on the legislative agenda.  The committee has been asked to develop a definition of a UNF credit hour, to satisfy the accreditation requirements of the Southern Association of Colleges and Schools.     

     

    Academic Standards Committee - Saurabh Gupta

    Elinor Scheirer reported.  The committee met on September 4.  The committee will also be working on the credit hour definition.  At the next meeting, the committee will work on the academic appeals process; the current policy is scheduled for renewal and examination.  There is also some inconsistency with regard to statements available to students in the student handbook.  The next meeting will be on Friday, October 11 at 11:30 am in the Coggin College of Business, Room 2004.

     

    Adjunct Affairs Committee - Peter Magyari/Daniel Dinsmore

    Peter Magyari reported.  The committee met on Monday, September 9 at 9:00 am in Brooks College of Health, Room 2027.  They discussed their agenda for the year.  They have invited Interim Provost Earle Traynham and Director of Planning Marianne Jaffee to attend their next meeting.  On the agenda for that meeting are discussions of:  a) the pay scale for adjuncts, and b) provisions in the Affordable Care Act that apply to part-time workers, and how those provisions might affect adjuncts.  The next meeting of the committee will be on Monday, October 7 at
    9:00 am in Building 39, Room 2027.   

     

    Budget Advisory Committee - Jeffrey Harrison/Paul Mason

    Jeffrey Harrison reported.  The committee met on Tuesday, September 10 and set the agenda for the year.  Their next meeting will be on Tuesday, October 8 at 11:30 am in the Brooks College of Health conference room.  Vice-President for Administration and Finance Shari Shuman will be attending the meeting to provide an update on the UNF budget.    

     

    Campus Technology Committee - Donna Mohr

    Donna Mohr reported.  The committee met on Friday, September 20.  The committee appointed Sherif Elfayoumy to be the representative to the Distance Learning Committee, and Donna Mohr to be the representative to the University Technology Committee.  Donna Mohr met with representatives of the Student Government Association to discuss reduction in the variety of Scantron forms in use on campus.  Diana Tanner agree to work with CIRT's Deb Miller on a review of the current clicker technology.  The committee also divided the list of general-purpose classrooms among the committee members for the purpose of classroom inspection.  These inspections will probably occupy most of the committee's time during this semester.  The next committee meeting will be on Friday, October 11 at 9:30 am in Building 42, Room 2004. 

     

    Faculty Affairs Committee - David Fenner

    David Fenner reported.  The committee met last on September 12 in the Faculty Association conference room.  They elected co-chairs, David Fenner and Elinor Scheirer.  The committee also reviewed the protocol for awarding honorary degrees, and reduced the types of honorary degrees offered by UNF - Doctor of Letters, Doctor of Science, and Doctor of Pedagogy.  The committee decided that no member of the UNF administration, faculty, or staff would be eligible to receive an honorary degree from UNF.  The committee also decided to submit the committee's recommendations for recipients of honorary degrees to the Faculty Association Executive Committee, and that nominations for honorary degrees would come from college deans.  The committee changed the criteria to include, "Excellent character exemplifying ethical conduct with  values consistent with the University of North Florida",  followed by a list of secondary criteria.  The committee also worked on an application checklist for Faculty Association awards.  The committee supported the name change for the Department of Sociology and Anthropology to the Department of Sociology, Anthropology, and Social Work.  The next committee meeting will be on October 10 at 12:15 pm in the Faculty Association conference room.  At the next meeting, the committee will consider whether retired and emeriti faculty have the right to continue as graduate faculty.  They will also discuss  electronic ISQ's, the religious observance policy, and the publication of ISQ's and grade distribution data on the course schedule web page.

     

    Faculty Enhancement - Georgette Dumont

    Georgette Dumont reported.  The committee met on September 19 in the Faculty Association conference room, and discussed the committee's agenda for the year.  The deadline for submission of teaching grant proposals is Friday, October 18.  Any faculty member who does not intend to submit a proposal is urged to consider becoming a proposal reviewer.  The committee chose Parvez Ahmed and Christine Webb to represent the committee on the Distance Learning Committee.   The next committee meeting will be on Thursday, October 17 at 12:30 pm in the Faculty Association conference room.    

     

    Nominations & Elections Committee - Steven Williamson

    Since committee chair Steven Williamson was absent, President Gordon Rakita reported.  There is one item in the agenda packet, a call for nominations to serve on the Nominations and Elections Committee for two-year terms.  There is one vacancy from the College of Education and Human Services, one from the Library, and one at-large.  Nominations will be accepted through Thursday, October 24 at 5:00 pm.

     

    Research Committee - Tammie Johnson

    Tammie Johnson reported.  The committee met on Tuesday, October 1 at 9:00 am in Building 39, Room 4033.  They are currently preparing to review summer scholarship grant applications.  They discussed ways to improve the process.  Assistant Vice-President for Research John Kantner attended the meeting and discussed how to increase incentivized research at UNF.  The next meeting will be on Tuesday, November 5 at 9:00 am in Building 39, Room 4033.   

     

    Strategic Planning Advisory Committee - Pali Sen

    Pali Sen reported.  The committee met on Tuesday, October 1, and discussed first-time freshmen enrollment data at UNF in recent years.  The next committee meeting is scheduled for Tuesday, November 5 at 12:15 pm in the Faculty Association conference room.

     

    Support Services Committee - Robert Schupp

    Robert Schupp reported.  The committee met on October 2.  The guest speaker was Michael Malic, Interim Director of the Counseling Center.  Discussed services provided by the center for students and explained how faculty members can help in identification of needs.  The next meeting will be on November 6 in Building 42, Room 2004.  The guest speaker will be Assistant Vice-President of Administration and Finance Vince Smyth. 

     

    Executive Committee - Scott Hochwald

    The committee met last on September 17 to set the agenda for today's Faculty Association meeting.  The next meeting will be on October 22 at 12:15 pm in the Faculty Association conference room.  The committee has two agenda items - the matriculation calendar for
    2014-2015, and the change of the name of the Department of Sociology and Anthropology to the Department of Sociology, Anthropology, and Social Work.

  • SPECIAL REPORTS

    President John Delaney 

    There was no report.  

     

    Legislative Liaison Report - Janet Owen

    The Board of Governors is searching for a new Chancellor; Frank Brogan resigned that position to become chancellor of Pennsylvania's state university system, starting on October 1.  There are three possibilities timelines for choosing a new chancellor - by November 21, by mid-January, or by mid-to-late June of 2014.  The candidate criteria say, "The winning candidate will be a proven leader with executive-level experience in education, government, business, or non-profits.  A track record of involvement in complex higher-educational and political environments is essential to effectively serve the Board of Governors as the system continues on a path toward greater coordination, collaboration, and prominence.  The candidate must possess an ability to articulate the system's highest priorities, national trends affecting Florida, and challenges that the system may face.  The candidate must be able to mobilize resources to address those issues at the highest levels.  An advanced or terminal degree is preferred."   

     

    The Board of Governors is also having a facilties workshop during the week of October 7 to prioritize the PECO (Public Education Capital Outlay) list.  One of the high priorities for UNF is to obtain the remaining funds to finish renovations to Building 4 and, if possible,  Building 3 as well. 

     

    There is a bill to before the legislature to address the academic criteria increases for the  Bright Futures program.  There is also a bill to provide a public records exemption for executive searches for state colleges and state universities for offices of president, provost, and dean.  There is also a bill that would authorize each county to levy a discretionary sales surtax up to a certain amount to benefit a Florida college system institution and/or a state university located in the county. 

     

    Among other issues for committee meetings during the week of October 7 will be enrollment projections for online learning in the State University System.

     

    United Faculty of Florida - Janice Swenson

    The ratification vote on the new faculty contract (a one-year contract) is scheduled for Monday, October 14 and Tuesday, October 15, from 11:00 am to 4:00 pm in the Human Resources conference room.  All in-unit faculty are eligible to vote.  There will be no early voting and no electronic balloting. 

     

    Office of Campus Life - DeeAnne Crookham 

    The Office of Campus Life is working on a university-wide Traditions Project to identify UNF core traditions.  The Office wants to narrow down a possible list to a small group of, perhaps, a dozen "traditions that are at the heart of the UNF experience."  This semester, the office is holding focus groups to solicit suggestions of traditions that might be included.  There will also be a survey e-mailed to all faculty; faculty may also e-mail DeeAnne Crookham with suggestions.

  • QUESTIONS & RESPONSES

    Question 1 for Dean Len Roberson:

    Will Academic Partnership courses be integrated into our course catalog?  How will these courses be distinguished?  Has research been done on the company and its ownership?

    How will the qualifications of those faculty hired by the outside firm be ascertained?  What will the role of faculty be in those course?

    Responses from Dean Len Roberson:

    (The following written responses were sent to the Faculty Association President.)

     

    Provided by Len Roberson, Dean of the Graduate School, on October 2nd, 2013

    [Page 2, Michael Hallett]

    1. How will the agreement with Academic Partnerships affect the faculty contract?

     

    At this time, it is unknown how the collaboration with Academic Partnerships will affect the faculty contract.

     

    [Page 2-3, Faiz Al-Rubaee]

    2. Why will courses taught as part of the agreement with Academic Partnerships not be part of a faculty member's regular teaching assignment?

     

    There are several reasons why we've chosen to begin with courses being supplemental for faculty. First, we wanted this to be optional for faculty. Faculty who do not wish to teach in an accelerated, fully online program will be able to choose to not teach a course in the program. Second, the collaborative programs will be, in the beginning, part of a new and innovative delivery option that is being piloted. As such, we want to determine what will work best for the programs. Third, we examined several similar programs across other institutions that are working with Academic Partnerships and found that a common practice is the supplemental teaching approach. This affords the program, and the faculty, the most flexibility.

     

    [Page 3-4, Gaylord Candler]

    3. Does teaching a course as part of the agreement impact a faculty member's research requirements and other workload expectations?

     

    No. This is another reason why having the accelerated programs be optional or supplemental teaching assignments is appropriate. Faculty will be able to choose what they can or can't do in any given semester.

     

    [Page 5-6, Gordon Rakita]

    4. How will courses taught as part of the agreement with Academic Partnerships figure in a faculty member's annual evaluation?

     

    They will be treated in the same manner as any other teaching assignment. If we treat them as supplemental assignments, a faculty member might receive special mention for taking on supplemental work in the same manner they might receive credit for teaching an overload or taking on other additional work during the year.

     

    [Page 8, Wanda Hetrick]

    5. If courses taught as part of an Academic Partnership agreement are supplemental, but ISQ are required, what happens to the ISQ results?

     

    Just as with any supplemental course a faculty agrees to teach, ISQ will be required and will be included in the faculty member's annual review. ISQ results will be treated the same for both AP and regular courses.

     

    [Page 10, Michael Hallett]

    6. How will the Academic Partnership agreement impact the scheduling responsibility of Chairs?

     

    The scheduling of classes remains the responsibility of the department chair. As such, the courses in the Academic Partnerships programs will need to be added to the university schedule in the same way other courses the department offers are added. We are working with the university Registrar to explore the possibility of centralizing the "scheduling" (i.e., the entry of the courses into Banner) for the Academic Partnerships programs.

     

    [Page 11, Kathy Robinson]

    7. Is the Academic Partnerships agreement a ten-year contract?

     

    Response: No, the contract with Academic Partnerships is a five-year contract.

     

     

    Question 2 for Provost:  "Why is the university expending funds on a consultant to assist the dean of CCEC to better communicate?  Is it true that some faculty members and academic administrators in CCEC were not invited to meet with this communications consultant?  And if so, why weren't they included in the process?"  

     

    Response from the Provost: 

    He will respond in writing.  

     

    Question 3 (from Peter Magyari)

    "There's been some chatter about the fact that the online (inaudible), but, the chatter that the State University System is looking at coordinating online courses, so there's not going to be any (inaudible) offered at each of the state universities.  And so, my first question is: Is there any basis to that chatter?  And my second question is:  With the very public roll-out this past week of the University of Florida's five full-time online bachelor's degree programs, with an announcement that next year that will expand up to 39 programs, how does that affect that chatter about having one university direct online learning for the State University System?"

     

    Vice-President for Governmental Affairs Janet Owen responded in writing:

    "The UF Online Program and the current Board of Governors' Task Force on Postsecondary Online Education in Florida are two very separate, but concurrent initiatives.

     

    UF Online resulted from a request by the Speaker of the House of Representatives that the State University System undertake a cost-benefit analysis of establishing a high quality accredited online university in Florida. As a result, UF received funding in the 2013 legislative session to offer high-quality, fully online bachelor degree programs at no more than 75% of the tuition rate specified for resident, Florida students.

     

    In another, separate initiative, the Board of Governor's Strategic Planning Committee recommended that the full Board: "Direct the Chancellor to form a systemwide work group that would report back to the Strategic Planning Committee and continue to work with our colleges and universities and the other delivery systems to determine ways in which services and online degree programs, including market-based job analyses, can be better coordinated to ensure State and student needs are being met in a cost-efficient and effective manner." The membership of this Task Force is broad and includes a university trustee, and administrators and faculty representing academic affairs, student affairs, enrollment services, chief information and technology officers, and representatives from state colleges, Florida Virtual Campus, and the state's Department of Economic Opportunity (full Task Force membership list is attached).

     

    The next scheduled event is for the Task Force Committee Chairs to review a draft report. This will be accomplished by conference call on Wednesday, October 23rd from 2:00 - 3:30 p.m. The Conference Call Number is 1-213-342-3000; the participant Caode is 754064. You can call in to listen, as these are noticed, public meetings.

     

    The goal of the Task Force is to identify how all of the institutions can improve their online offerings, and perhaps gain efficiencies through shared best practices and shared services. There is no plan to eliminate or curtail an institution's ability to offer online programs, or to have one university direct online learning for the State University System."

     

     

    Kathy Robinson also spoke to the issue:

    "I was just going to say that, at the Board of Governors, of course they had several conferences about this very issue; and the idea of a coordinated program, with all the universities contributing, is not flying.  The idea of people being encouraged to do their best (inaudible ) to develop what they want to within their university seems to be the dominant theme right now.  There's a lot of documents, if you are interested in reading them, on the interim board web site about those reports and analyses.  But the idea of a central online degree that all of us contribute to (inaudible) is, I wouldn't say dead in the water, but it's in pretty bad shape.  (Inaudible)"
  • CONSENT AGENDA
    There were no consent agenda items.
  • LEGISLATIVE ITEMS

    Agenda Item# 1 - FA 13-35: Submitted by the Executive Committee
    2014-2015 University Matriculation Calendar (Draft)

    Janice Swenson asked whether the number of academic days in the calendar is sufficient.  The committee chair responded that the number of academic days is consistent from fall semester to fall semester, and from spring semester to spring semester.

    The committee chair moved the item.  The item was approved.

             

    Agenda Item# 2 - FA 13-36: Submitted by the Executive Committee
    Request for a change in the name of the Department of Sociology and Anthropology to the Department of Sociology, Anthropology, and Social Work. 

    The committee chair moved the item.  The item was approved.

     

    Agenda Item# 3 - FA 13-37: Submitted by the Academic Programs Committee
    CCEC (Undergraduate)-(School of Engineering/Civil): New Courses (3 packages)

    The committee chair moved the item.  The item was approved.

               

    Agenda Item# 4- FA 13-38: Submitted by the Academic Programs Committee

    CCEC (Graduate)-(School of Engineering/Civil): New Courses (2 packages)

    The committee chair moved the item.  The item was approved.

     

    Agenda Item# 5- FA 13-39: Submitted by the Academic Programs Committee

    BCH  (Undergraduate)-(Clinical and Applied Movement Sciences): New Degree & Program of Study (1 package)

    There was a question from a faculty member in the Department of Physics about the Radiation Physics, which was seen as overlapping existing physics courses.  He said that, to his knowledge, there had been no consultation with faculty in the Department of Physics.  Dean Chally acknowledged that the Brooks College of Health had been remiss.  Jeffrey Harrison proposed a friendly amendment to remove the Radiation Physics course pending negotiations between the Brooks College of Health and the Department of Physics.  The committee chair recommended deleting the course from this package and do another APC for the Radiation Physics course, after negotiations between the Brooks College of Health and the Department of Physics. 

    The committee chair moved the item.  The amendment was approved.   The item was also  approved.


    Agenda Item# 6- FA 13-40: Submitted by the Academic Programs Committee

    BCH (Graduate)-(Clinical and Applied Movement Sciences): Change of Degree Program of Study (1 package)

    The committee chair moved the item.  The item was approved.

  • INFORMATION ITEMS
    1. Nominations for the Nominations and Elections Committee
    2. Honorary Degree Marsalis
    3. Honorary Degree Glover
    4. UNF Traditions Project
    5. APC Memo - Untaught Five Years Course
    6. The following committees are looking for members to fill vacancies:

      University Technology Committee- 1 position (replacement):  At-Large (9/14)

      University Appeals Committee (alternate) – 1 position (CCEC):  Replacement

      APC Committee – COEHS (9/15)

      Nominations & Elections – CCB (1/15)

  • ADJOURNMENT
    The meeting was adjourned at 1:07 pm.