Minutes of Meeting

Faculty Association Thursday, November 4, 2010 at 12:15 PM

Location: Schultz Hall, 9/1421

Call to Order:

The meeting was called to order by Patrick Plumlee at 12:16 p.m.
  • APPROVAL OF THE MINUTES – October 7, 2010 (2 minutes)
     
    A motion to approve the October 7 minutes was made. The minutes were approved.
  • ANNOUNCEMENTS (5 minutes)
    Patrick asked if there was a motion to reopen for discussion any of the APC agenda items that were passed during the October 7 FA meeting after the loss of  a quorum.  There was no motion made.

    Patrick reported that USPA president, Kathy Westberry, is installing an exhibit in honor of our military veterans and their families in the UNF Library through Tuesday, November 30.  If you or any of your family members are a military veteran and would like to include a picture of yourself or of any loved ones in the exhibit, please email Kathy Westberry at kwestber@unf.edu or call her at X2411.She is also looking for any memorabilia that you may have. (Items will be returned as soon as the display is taken down).
  • STANDING COMMITTEE REPORTS (2 minutes per report)
    Academic Programs Committee - Candice Carter
    The Committee met on October 28 and on November 4. They are completing the final transition from the paper version to the electronic APC workflow system.  The Committee has 4 agenda items today.

    Academic Standards Committee - Diane Tanner
    The Committee met on November 1 and has 5 items on their agenda including GPA calculations, baccalaureate degree requirements, readmission policies, dual degree programs, and consistency of grade and term forgiveness.
    Their next meetings are scheduled for Monday, November 15 and on December 6 at 10:00 a.m. in the Department of Nutrition and Dietetics Conference Room, Third Floor (Bldg. 39 Brooks College of Health).

    Adjunct Affairs Committee – Otilia Salmon for Ronald Lukens-Bull
    The Committee met on October 22 to discuss the adjunct faculty handbooks for their respective colleges and ways of making them more consistent across the university.
    They plan to meet again sometime next week, yet not to be decided.

    Budget Advisory Committee - Lynn Jones
    There is nothing new to report as they have not met since the last FA meeting.
    Their next meeting is scheduled for November 10 in the Faculty Association Meeting Room where Shari Shuman and Janet Owen will be guests.

    Campus Technology Committee - Cynthia Jordan
    The Committee met on October 13 and discussed the UTC proposal (ITSAT sponsored) regarding faculty administrator rights.  The Committee has a follow-up proposal that they are sending back to UTC before their next meeting occurs on November 8.
    The CT Committee’s next meeting is scheduled for November 10 at noon in 12/2405.

    Faculty Affairs Committee – Elinor Scheirer
    No report. Their next meeting is scheduled for November 18 at 12:15 p.m. in 57/3201.

    Faculty Enhancement Committee - Rusty Smith
    The Committee met October 14 to discuss their preparation for the teaching grant review. This review process is currently in full swing with currently 21 applicants and 24 reviewers.
    The next meeting is scheduled for November 18 at noon in OFE.

    Nominations & Elections Committee – Christopher Johnson

    The Nominations & Elections Committee is seeking nominations from the floor for today’s voting. Ballots will be finalized after the meeting. There is still one vacancy remaining for each of the following colleges: COAS, CCB, CCEC, BCH and for one At-large position. 
    COAS currently has 3 nominees, CCB has 2 nominees, CCEC has 2 nominees, BCH has 1 nominee and the At-large position has 1 nominee.  There were no additional nominations taken from the floor for any of these vacancies. Voting will take place immediately following today’s FA meeting through 4:00 p.m. today in the Faculty Commons and continue again tomorrow from 9:00 a.m. -1:00 p.m. in the Faculty Commons.
    Additionally, the electronic voting system will be piloted for this election in an attempt to increase faculty participation. Several laptops will be placed in the Faculty Commons so that voting faculty members can preview the program and provide feedback via a short survey to the committee. The faculty is encouraged to try out the electronic voting system but still must complete the official paper ballot.
    The next meeting is scheduled for November 5 at 2:00 p.m.to process the election results.

    Research Committee - Caroline Guardino
    The Committee met on November 2 where they divided up the 49 research proposal applications to be reviewed.  They plan to solicit other committee members to assist in this review process particularly because of the large number of applicants this year.
    Their next meeting will be on December 4 to discuss these reviews and then immediately make their recommendations to the Provost.

    Strategic Planning Advisory Committee - Michael Kucsak/Chris Brown
    No report.


    Support Services Committee – Susan Syverud
    The Committee met on November 3 where some of the library staff came to visit. Their visit was prompted by an error found in a faculty member’s syllabi where a reference was made to outdated resources in the library (i.e. index cards).
    The library has an excellent department liaison program. Faculty can feel free to contact the library who will be happy to come and share information about their programs and resources with your department.
    The Committee’s next meeting is scheduled for Wednesday December 1 at 1:00 p.m. in 57/3510.


    Executive Committee – Jeffrey Harrison
    There is an information item in the agenda about the loss of quorum at the October 7 FA meeting.
    The next meeting is on Tuesday, 11/16 at 12:15 PM @ Faculty Commons, Bldg 10, Rm 1102.
  • CIAL REPORTS (10 minutes)
    President John Delaney
    No report

    Academic Affairs Provost & Vice President Mark Workman
    No report

    Legislative Liaison Report - Janet Owen
    No report

    United Faculty of Florida – Henry Thomas
    An e-mail was sent out this morning regarding a joint statement by the UFF and UNF administration on the collective bargaining negotiations and the status of the pay increase for faculty.

    Intercollegiate Athletic Committee – Jay Coleman
    Jay provided a general update on athletics and how our men and women athletes are performing academically.  There are currently 260 student athletes across 15 sports (7 men’s and 8 women’s teams).  Participant distribution is 57% female matching UNF’s general female student population with 60% of the scholarships awarded to females. Women’s golf will be added for 2012-2013 and there are future plans to add a women’s beach or sand volleyball program.  The Athletic Department’s total revenue in 2009-2010 was approximately $6.5million with just over half of this revenue originating from student fees. The new women’s swim/diving locker room is currently under construction.
    In Fall 2009, the overall GPA for all of the women’s teams was 3.17 and 2.83 for all of the men’s teams, both exceeding the overall GPA for the general male and female student population. There were 7.0% of the athletes with GPA’s of 4.0, 53% of above 3.0, and 7.0% with GPA’s of 1.9 or below. There were 57% of all eligible athletes that were named to the Atlantic Sun All Academic Team.  There was a very similar academic performance for the athletes during the Spring 2010 semester.  For the 2009-2010 academic year 54% of the eligible student athletes were named to the Atlantic Sun Honor Roll.  A number of the student athletes attend study hall on a regular basis.  The study hall is mandatory for any new student athletes and for athletes not performing well.

    Campus Safety Advisory Council – Jeffrey Michelman
    According to the bylaws, there should be three faculty representatives on this committee and currently there are only two faculty serving; thus, they are actively seeking another representative for this council.  They currently have three subcommittees: Accessibility (Rosalia Gonzalez, chair), Personal Safety (Sheila Spivey, chair), and Traffic (Dan Endicott, chair).
    The committee is looking into all of the issues that have recently been raised concerning non-motorized vehicles. There was a policy at the beginning of the semester where UPD was issuing warnings at the beginning of the semester and are looking into revisiting this policy.  The Committee is currently working with Student Government and other associations on campus to do a survey of student safety particularly with non-motorized vehicles.  This survey is anticipated to be released sometime in January. The Committee has also been reviewing the campus smoking policy and is currently doing research on campuses that are smoke-free (i.e. UF).
    The Committee is taking up the issue of traffic lights at the crosswalks and the current traffic problems in front of the Arena.  All of the enhancements that Physical Facilities put in place last summer have been helpful but there are additional issues that deserve consideration particularly with regards to the Arena.
    New issues that have recently been brought before the Council include: the relocation of the directional sign from Lot 9 to not obstruct the view of traffic, the prospect for installing six additional emergency lights, the 911 function to be marketed better, the lighting and security issues on the path from Lot 14, the need for the installation of security cameras on certain parking areas of campus, and the marketing of safety ranger services to the campus community. The SGA student representative on this Council, brought up many of these issues, and was reminded of the large price tag necessary to resolve them.  He was challenged to take these issues, particularly those involving student safety, back to SGA to seek their opinion on the possibility of cost sharing.
    The next meeting is scheduled for November 15 at 1:30 p.m. in the President’s Conference room (temporarily relocated on the 1st floor of Building 1). Patrick mentioned that he will find another representative to serve on this Council.  Any faculty interested should let Patrick know.
  • QUESTIONS & RESPONSES (10 minutes)
    Question from Cheryl Frolich to Jay Coleman: If a student athlete’s GPA drops below a 2.0 is there a minimum they must have to be able to compete?
    Response from Jay Coleman: Yes there are NCAA guidelines that lay a template over what their performance must be. There are minimum GPAs that must be met, a minimum number of credit hours that must have been completed within the previous two semesters, etc.  It is a good template and if it were applied to the general student population, it wouldn’t be a bad idea.

    Another Question from Cheryl Frolich: I’m curious.  What is the minimum GPA that is required for athletes to compete?
    Response from Jay Coleman: It depends on what semester they are in.  If they are going into their third or fourth semester they need to have a cumulative GPA of 1.8, 1.9 going into their fifth or sixth semester, and 2.0 beyond that.  From a GPA standpoint it is not a huge threshold.  The biggest thing that we have an issue with is progress towards the degree.  They have to have a certain percentage of their degree completed.  It is not a matter of them being able to take a wide cross section of courses that don’t apply to their degree.  They have to complete it by certain stages in their course of study.

    Question from Jeffrey Harrison to Jay Coleman: One of the metrics used to evaluate the University is graduation rates. I’m assuming that you are tracking this for athletes?
    Response from Jay Coleman: Yes we have to for the NCAA. There is something called the Academic Progress Rate which is a relatively new thing. They look at four year windows as well as the most recent window and graduation rate factors into it. It has its flaws but it certainly keeps the coaches and the Athletic Department on the ball. We are fine on APR with the exception of men’s soccer who was recently admonished based on their APR. There was a public notice, an action plan put into place, and have done quite well since. At the current moment, it doesn’t seem like there will be any more sanctions.

    Question synopsis from Kathy Robinson to Jeff Michelman: When you finish investigating and discussing the smoking issue, what will be the process afterwards?
    Response from Jeff Michelman: We haven’t really gotten that far at this point.  The agenda is such because the previous committee has already done some research on this.  We are trying to find out what is currently happening at UF, how that is working out, what the response has been, etc.? Shelly Purser has already reached out to provide educational information on the health impact of third hand smoke. The other major issue is that many people are unaware about the campus smoking policy.  You have to be at least 30 feet away from the building and you notice when you walk around campus that this is not being followed. Lance Taylor has been working with the custodians to have more permanent ashtrays installed.  The problem is we find cigarette butts closer to the building when ashtrays are installed away from the building.  I think that first and foremost we are trying to find out the impact on the campus community for both smokers and nonsmokers on a potential policy that the university may implement.  That is really why we need to do our research and education.  Until we understand what the issues are, we don’t have an end game strategy at this point.

    Patrick asked Jeff Michelman for clarification on what marketing of the safety rangers means.
    J eff said that students have felt that the services that the rangers have available have not been properly marketed to the campus community.  At this point none of the specifics of these issues have been discussed, but I don’t think that this is one that has a big price tag so we will discuss this issue more at the next meeting.  For those issues with a large price tag the Committee wants to better understand the issue first.

    Anonymous Written Question to President Delaney: Will someone be held accountable for the recent data breach?
    This will be forwarded to President Delaney.

    Question directed to Henry Thomas and John Delaney: Why were the most recent collective bargaining sessions held without any public notice or opportunity for those in unit to observe?
    This will be forwarded to President Delaney and UFF President Henry Thomas.

    Written question from Anonymous: I dutifully filled out the campus climate survey last spring, but don't recall seeing the results posted.  Have they been posted somewhere?
    This will be forwarded to Kathy Robinson, Former FA president. 
  • LEGISLATIVE ITEMS (5 minutes to reorder list) (20 minutes to act immediately on or remove item)
    Agenda Item# 1- FA 10-41: Submitted by the Academic Programs Committee
    Coggin College of Business (Undergraduate)

    (Economic & Geography): Course Changes & Programs of Study changes
    (APC 2 & 3 – 7 items)

    The item was moved by Candice Carter. No discussion.  The item passed.

    Agenda Item# 2- FA 10-42: Submitted by the Academic Programs Committee
    College of Computing, Engineering, and Construction (Undergraduate)
    (Construction Management): New Courses, Course Changes, & Programs of Study changes
    (APC Workflow – 19 items)

    The item was moved by Candice Carter. No discussion.  The item passed.

    Agenda Item# 3- FA 10-43: Submitted by the Academic Programs Committee
    Brooks College of Health (Undergraduate)
    (Nutrition & Dietetics): New Courses, Course Changes, & Programs of Study changes
    (APC 1, 2, & 3 – 13 items)

    The item was moved by Candice Carter.  No discussion.  The item passed.

    Agenda Item# 4- FA 10-44: Submitted by the Academic Programs Committee
    Brooks College of Health (Graduate)
    (School of Nursing): New Course & Programs of Study changes (APC 1 & 3-2 items)
    The item was moved by Candice Carter.  No discussion.  The item passed. 

  • INFORMATION ITEMS
    1. No Quorum Association Meeting Provision Reopen Discussion & Taken Action
    2. Elections of Nominations & Elections Committee
    3. Electronic Voting Pilot
  • ADJOURNMENT
     
    Meeting was adjourned at 12:51 p.m.