Minutes of Meeting

Faculty Association Thursday, October 7, 2010 at 12:15 PM

Location: Schultz Hall, 9/1421

Call to Order:

The meeting was called to order by Patrick Plumlee at 12:15 p.m.
  • APPROVAL OF THE MINUTES – June 3, 2010 & No July minutes (2 minutes)
    A motion to approve the September minutes was made by Kathy Robinson.  The minutes were approved.
  • ANNOUNCEMENTS (5 minutes)
    From Hugh Jones, Founder of Caring Awards:
    The application due date for the Caring Award & Caring Fellowship is coming up in about a week.  These prestigious awards are for students who, through volunteering, reflect unselfish and unconditional caring to others.  The fellowship is a 10-12 week paid internship in Washington D.C. working with the Heart of America in rebuilding school libraries. Focusing on literacy, the group plans to rebuild 40 elementary school libraries across the nation.  The Caring Award winner will receive a unique and special bronze statue designed by the late Frank Eliscu.  Faculty can nominate any potential candidates for these two awards.  Last year’s fellowship award winner is considered by the Heart of America director to be one of the best interns they have ever had.

    From Jeanne Middleton, Office of Parent and Family Programs:
    Family Weekend is scheduled for October 15-17.  Plenty of activities have been planned.  Parents have been requesting more faculty participation for this event. Beginning on Friday October 15, there will be a reception at the Boathouse for faculty to interact with the parents.  For Saturday October 16 several colleges will be showcasing their major programs. This should be a great recruiting tool.  Following the showcase will be a picnic at noon at the Amphitheatre and all faculty are invited to attend.

    Outstanding Undergraduate/Graduate Teaching Award:
    Nominations are now being accepted for the 2010-2011 Outstanding Undergraduate Teaching Awards and the Outstanding Graduate Teaching Award.  The deadline for receiving nominations is Friday October 15 by 5:00 p.m. via email submission or hand delivered or online to the Faculty Association Office.

    Committee Vacancy:
    One committee vacancy still remains for the University Parking Appeals Committee.  Any interested faculty should contact Patrick Plumlee or Cindy Chin.

    OTHER ANNOUNCEMENTS:

    New Faculty Luncheon for 2010-2011 is scheduled for Tuesday, October 12 from Noon to 2 p.m. in the Faculty Commons, Honors Hall, Bldg 10, Room 1102.

    Promotion and Tenure Celebration Party for the newly promoted and tenured faculty in 2010 will be held on Wednesday, October 27 from 3:30-5:30 p.m. in the Faculty Commons.  Please RSVP to Cindy no later than Monday October 11.
  • STANDING COMMITTEE REPORTS & NEXT MEETING (2 minutes per report)
    Academic Programs Committee – Lisa Jamba for Candice Carter
    The Committee met on October 7.  The Committee has 7 agenda items today.  The deadline for submission of APC’s for inclusion in the 2011-2012 UNF catalog is Tuesday October 12 by 5 p.m. Two upcoming meetings are scheduled for October 28 and November 4.

    Academic Standards Committee - Diane Tanner
    The Committee met on October 4 where they discussed what coursework should go into a transfer student’s GPA vs. coursework to include for a native UNF student’s GPA. They are currently awaiting interpretation of policies related to this issue and plan on continuing this discussion at the next meeting scheduled for November 1 at 10 am.  David Fenner will be the guest.

    Adjunct Affairs Committee – Ronald Lukens-Bull
    The Committee met on October 4.  A webinar for how to support adjuncts was to be held that day; however, it was cancelled by the organizer. With a quorum present, they held a meeting instead where they reviewed the charge to set the agenda items for the upcoming year.

    Budget Advisory Committee - Lynn Jones
    The Committee met on October 6.  They have a proposed project to promote transparency in understanding the budgetary process at UNF.  They plan to disseminate this information through information items and FA agenda items completed in consult with Shari Shuman and other related parties at UNF.  The next meeting is scheduled for Wednesday November 10 (a week later than originally scheduled) to accommodate guests Janet Owen and Shari Shuman.

    Campus Technology Committee - Cynthia Jordan
    The Committee met on September 8.  Included as an information item today is a pamphlet titled, “Preventing Academic Dishonesty: Recommended Practices for Online & Scantron Testing” as there have been some recent issues with this on campus. This pamphlet is also available online through CIRT’s website. The committee thanks Deb Miller and Terry Cavanaugh for their extensive work on this pamphlet. The committee discussed the University ITunes drive and will communicate more information on its availability when it is known.  They also discussed the Google Street View Partner Program and are awaiting a decision from administration on whether UNF wants to participate. The next meeting is scheduled for Wednesday, October 13 from 12:00-1:00 in 12/2405

    Faculty Affairs Committee – Elinor Scheirer
    The Committee met on September 9 where Elinor Scheirer was elected as the chair. A review of ongoing issues from the previous chair was discussed.  The next item of focus was the topic of today’s Executive Committee agenda item seeking faculty support for President Delaney to sign two presidential sustainability agreements. Due to the holistic concern of this item it was viewed as a Faculty Association item and at the September 21 meeting of the Executive Committee a decision was made to put the item on the agenda. The next meeting is scheduled for Thursday October 14 at 12:15-1:30 at a new location Bldg 57, 3rd floor Conference Room for Dept of Leadership, School Counseling and Sport Management.

    Faculty Enhancement Committee - Carolyn McMahan for Rusty Smith
    The Committee met on September 16 where they discussed streamlining the grant application process by utilizing Blackboard more during the review phase where they can post the documents under file exchange. The next meeting is scheduled for Thursday October 14 at 12:00 in the OFE.


    Nominations & Elections Committee – Lauren Newton for Christopher Johnson
    Nominations are now being accepted for the Nominations & Elections Committee for the elections to be held in November.  They will be meeting next week.

    Research Committee - Caroline Guardino
    The Committee met on September 10 where they made significant changes to the RFP including no longer requiring a letter from the chair and eliminating some redundancy in the proposal application. It was made clear that funding can now apply to projects that occur in the fall. The next meeting is scheduled for Friday October 15 at 9:30 in 57/3510 to discuss the criteria that are used to review proposals.

    Strategic Planning Advisory Committee – Jeffrey Harrison for Michael Kucsak/Chris Brown
    The Committee met on September 13 with President Delaney and the Provost in attendance. The Committee discussed the opportunities and threats facing UNF over the next 1-5 years. The next meeting will be announced later.

    Support Services Committee – Susan Syverud
    The Committee met last Wednesday where Jennifer Neidhart was in attendance. With Open Enrollment currently taking place, it is important to note that significant changes (due to the new Health Care Act) have been made to faculty Life Insurance policies. It is now $25,000 for all faculty members rather than 1.5% of the salary. A group can be joined for a small fee to regain what is lost.  Jennifer recommends scheduling an appointment with her or her staff to discuss this issue. There is also a major change to the Flexible Spending Accounts which will now utilize spending cards. Pre-tax dollars up to $5000 can be obtained. Faculty can contact Human Resources with any questions about these changes.  The next meeting is scheduled for November 3 at 1:00 in 57/3510

    Executive Committee – Jeffrey Harrison
    The Committee met on September 21 at its annual kickoff luncheon courtesy of Chartwells. The next meeting is scheduled for October 19 at 12:15 p.m. in the Faculty Commons. The Committee has one agenda item and one information item today. 



  • IAL REPORTS (10 minutes)
    UNF President - John Delaney
    The formula for the distribution of raises requires some calculations and reviews of the evaluations that have been done. During this process, errors with how these formulas are derived have continued to be discovered. The administration hopes to have all of these bugs ironed out in about a week and a half.  Note that these errors are not from the Union. During the spring, presidential visits with various faculty, staff, departments, and colleges will continue.  Faculty should feel free to contact President Delaney with any issue, concern, observation, etc. via email, anonymously in writing, or by setting up an appointment with him and/or FA president, Patrick Plumlee.

    Provost  & Vice President – Mark Workman
    The Board of Trustees and the Foundation Board will be meeting today.  The issue with rectifying the distribution formula for raises has been hampered due to JoAnne Campbell being out on medical leave for the semester.  Peter Braza has been asked to fill in as Acting Associate Provost to provide guidance about the Academic Affairs budget and issues pertaining to the Bargaining Agreement.  Note that Peter will not be making any decisions that will interfere with resource allocations. Wines with the Provost on occasional Friday afternoons will begin tomorrow.

    Legislative Liaison Report - Janet Owen
    The BOG meeting took place in September in which they had a lot of interaction with both faculty and students.  The feedback has been wonderful and many compliments were paid by some of the Presidents from other institutions that were in attendance. 
    The Federal government has passed a continuing resolution that will keep the current level of spending through December 3 with no major changes anticipated until after the new Congress takes office in January. This is significant because UNF had five projects in the earmark process and no changes have been made to the spending budgets. There will be a meeting on November 5 with federal lobbyists to discuss what earmarks should be funded in 2012.  Imeh Ebong should send out some information soon.
    In the SUS, there are some good stats.  Enrollment is up 2.6% overall.  FTIC are up system wide 4.6%. Community/state college transfers are up 6.7%.
    A brand new Committee: The Higher Education Coordinating Council will be meeting the first time October 26 where various Chancellors, the Commissioner of Education, various businessman, etc. will be collaborating on various issues.  This meeting will take place in Tallahassee and there is no agenda set for this meeting.  The next BOG meeting will be held at UF, November 3-4.

    United Faculty of Florida – Henry Thomas
    As the next Legislative session approaches, UFF will certainly be continuing their fight on a number of sensitive faculty issues including pensions, DROP, healthcare for retired faculty, tenure, etc.  Faculty should be very vigilant and quite active.
    The errors in the bad spreadsheets being used for determining salary raise distribution are very close to being resolved. Once resolved, a memorandum of agreement will be distributed to the faculty for voting. The faculty was thanked for their patience in this matter.
    The third issue is cautionary. Statewide UFF has had more court and grievance cases than at any other time in its history.  This trend looks like it may continue with a few cases involving UNF.  Please note that state attorneys are available only for UFF members.
     


  • QUESTIONS & ANSWER (10 minutes)

    Question from Brian Striar: 

    Over the years I have had students who clearly have a learning disability but have not qualified for learning disabled status because they say that they have not been able to take the test that can certify them as learning disabled for financial reasons. (They say the test is $1000).  Why is there any charge at all, let alone such a steep one, to take this test? And why can’t and/or won’t the administration provide funding to cover the cost of this test if the student and/or his family can’t afford it?
    Response from John Delaney:  I am pretty certain that we do not charge for this test, but I will get you a response in writing.

    Question from Jane MacGibbon:

     As someone who either walks or rides the JTA bus to work every day, I have long advocated for better pedestrian/wheelchair access around campus.  The situation has only gotten worse and not better.  We need to get a pedestrian path on both sides of UNF Drive and on both sides of Alumni Drive and pedestrian lights installed at the bus stops.  Whom do I talk to get something done about the lack of footpaths for pedestrians and wheelchairs at UNF?
    Response from John Delaney: This is an ADA issue, but I will get you a written response to this question.
    Comment from Jeffrey Harrison

    The issue is bigger than just for pedestrians. It also includes bicycle traffic and other types of traffic. The Strategic Planning Advisory Committee has on their agenda the master planner who is working on the five year master plan for the campus and is taking all of this into consideration.  Keep an eye on the Strategic Planning Advisory Committee agenda and feel free to visit when the master planner is present.

    Comment from Cheryl Frohlich on Henry Thomas’ earlier report:  Faculty evaluations necessary for determining raises have been coming in late.  Some came in early August but weren’t complete.  They have continued being incomplete through October. Administration has been making corrections for these errors and problems.  The union is not at fault for these errors.

    Question from Caroline Guardino:  Will this formula be transparent and will faculty be given this formula?
    Response from Cheryl Frolich:  As in the past the formula will be posted with explanations of what it is.

    Question from Dale Clifford to Caroline Guardino/Research Committee:  Part of me likes the idea where you can take a summer research grant and use it in the fall but the Department Chair in me sees a potential problem with conflicts in teaching loads.  Offering the research grant in the fall presents a potential conflict of interest for a faculty member who has a full teaching load with no course release and can’t make full use of the research grant.  Did the Research committee think through this issue?
    Response from Caroline Guardino:  The reason that the committee wanted to make this change is that there are some faculty in the College of Education who are unable to conduct research in the summer for they do not teach in the summer and their research depends on having students in the classroom. As such this would automatically exclude them from the pool of candidates who are competing for summer research grants.  Some Biology faculty also had issues with the live specimens that they survey for their research not being available over the summer due to their migratory patterns.  The committee can re-evaluate the fall teaching load issue at the next meeting.

    Question from Judy Solano:  These summer teaching awards were established through the Provost’s office including the criterion and the timeframe requirements and were not awards that were designed by the faculty.  With this in mind was this a change that was cleared through the Provost’s office?
    Response from Mark Workman:  This issue when it originated did come through our office.  Not wanting to exclude any faculty from being eligible for the award, we asked the Research Committee to address that concern.  In light of Dale Clifford’s concerns, we will need to think through it more carefully.  A written response to this will be provided at a later date.
    Comment from Caroline Guardino:  Marianne Jaffee was consulted first before any decisions were made by the committee.

    Question from Elinor Scheirer:  There are accreditation associations who are requesting UNF catalogs in an electronic format as part of the documentation for accreditation purposes?  Currently, there is not a simple way to produce a hard copy of the catalog. Can a button be generated to produce a PDF version of the catalog similar to the hard copy versions we used to have?
    Mark Workman will respond in writing

    Question from Ronald Lukens-Bull to Parking Services:  Apparently there are a number of students who are parking in vendor spaces, particularly by Building 51.  Upon closer examination of the cars parked in these spaces, which seems to be more prevalent at night, it appears that these are fraternity members who are parked in these spaces and they do appear to have valid vendor permits. Does a fraternity count as a vendor?  If not, then is there some sort of loophole that is allowing this to happen? And how do we close this loophole?
    Response from Shari Shuman:  A fraternity does not count as a vendor and we will be looking into these issues in these lots. Vendors with names on their vehicles have more leeway than vendors who don’t and those vendors must have a permit. There have been issues with some of the construction companies parking their workers in these vendor spaces and we have been kicking them out to the lots that they are supposed to park.  I will definitely check out the fraternity issue and will report back.

    Question from Kathy Robinson:  The skateboard issue has gotten out of control.  The Stroll Don’t Roll campaign that UPD implemented at the beginning of the semester was successful and that people were adhering to it. What do our fellow universities do about skateboarding at their institution?  We don’t enforce the regulation and if a similar style campaign like Stroll Don’t Roll were reinstated, some of these issues would be addressed. Just on my way here, I encountered 13 skateboarders in very busy sidewalk areas.  They especially love the ramp areas by Building 39A.
    Response from Shari Shuman:  Current regulations do allow skateboarders on open walkways.  With the increased foot traffic, this issue should probably be taken up with the Safety Committee with which Jeff Michelman has recently been appointed to chair.  I will make sure that it is addressed.
    Comment by Judy Solano: The covered walkway regulations are not being enforced and the no skateboarding signs that used to be visible on the covered walkways have seemed to disappear.
    Response from Shari Shuman:  I will make sure that Student Affairs and UPD are aware of that issue also.
    Comment by President Delaney:  UPD has been issuing citations but there are limited officers that can oversee this problem.


    Another question by Judy Solano to the Provost:  I would like the list of people who are working on your Taskforce and on the Flagship decision making committee.

    This will be addressed in writing by Mark Workman. 




  • LEGISLATIVE ITEMS (5 minutes to reorder list) (20 minutes to act immediately on or remove the item)
    Agenda Item# 1 - FA 10-33: Submitted by the Executive Committee
    Support for the President signing Two Presidential Sustainability Agreements: The American College & University Presidents’ Climate Commitment and the Talloires  Declaration

    The item was moved by Jeffrey Harrison. Radha Pyati commented on these documents.  There are other groups on campus that have already shown support for signing these documents and  President Delaney wants to first see enough faculty support before signing them. Henry Thomas suggested that UFF should also be approached on this item, for he feels they would also give their support. No further discussion. The item passed.

    NOTE:  For the remainder of the agenda items, there was less than quorum.  Voting proceeded anyways; therefore, a period of time will be allotted at the next meeting to reopen the discussion and take necessary action for the Agenda Items #2-#8.

    Agenda Item# 2 - FA 10-34: Submitted by the Academic Programs Committee
    College of Arts & Sciences/ Student Affairs

    Undergraduate – NROTC (APC 3), Marine Corps Minor
    The item was moved by Lisa Jamba.  No discussion.  The item passed.

    Agenda Item# 3 - FA 10-35: Submitted by the Academic Programs Committee
    College of Arts & Sciences

    Undergraduate - Foreign Languages/Foreign Culture (APC 3)
    The item was moved by Lisa Jamba. No discussion.  The item passed.

    Agenda Item# 4 - FA 10-36: Submitted by the Academic Programs Committee
    Coggin College of Business

    Undergraduate - Accounting & Finance (APC 3 – 3 items)
    The item was moved by Lisa Jamba.  No discussion.  The item passed

    Agenda Item# 5 - FA 10-37: Submitted by the Academic Programs Committee
    Coggin College of Business

    Graduate - MBA Global Entrepreneurship MBA Track (APC 3)
    The item was moved by Lisa Jamba.  No discussion.  The item passed

    Agenda Item# 6 - FA 10-38: Submitted by the Academic Programs Committee
    College of Education & Human Services

    Undergraduate - Leadership, Counseling, and Instructional Technology (APC 1, 2 & 3 –
    5 items)

    The item was moved by Lisa Jamba.  Judy Solano commented that these courses and new minors may go beyond the leadership role for the College of Education and it may step on the toes of other colleges such as College of Business, etc.  Judy then asked whether these other colleges were consulted and signed off on this request. Lisa did not think that were any other forms for this. A COEHS faculty representative responded that this is a program that is built complementary to the Undergraduate Leadership Institute.  Education majors are not precluded from this program.  A school is no longer considered a K-12 organization but a community organization.  No further discussion. The item passed

    Agenda Item# 7- FA 10-39: Submitted by the Academic Programs Committee
    Brooks College of Health

    Graduate - Nutrition & Dietetics (APC 3)
    The item was moved by Lisa Jamba.  No discussion.  The item passed

    Agenda Item# 8 - FA 10-40: Submitted by the Academic Programs Committee
    Brooks College of Health

    Undergraduate - Nutrition & Dietetics: New Degree Program Request
    The item was moved by Lisa Jamba.  No discussion.  The item passed 



     


  • INFORMATION ITEMS
    i. Review When an Assignment Becomes an Education Record
    ii. Preventing Academic Dishonesty: Recommended Practices for Online & Scantron Testing
    iii. Dr. Juergen Osterbrink Nominated an Honorary Degree which will be awarded this Fall
    iv. Nominations for the Nominations & Election Committee
  • ADJOURNMENT
    Meeting was adjourned at 1:19 p.m.