Minutes of Meeting

Faculty Association Thursday, January 6, 2011 at 12:15 PM

Location: Schultz Hall, 9/1421

Call to Order:

The meeting was called to order by FA president, Dr. Patrick Plumlee at 12:15 p.m.
  • APPROVAL OF THE MINUTES – December 2, 2010 (2 minutes)
    A motion to approve the December 2 minutes was made by Dr. Judy Solano.  The minutes were approved.
  • ANNOUNCEMENTS (5 minutes)
    Nominations are now being accepted for the 2010-2011 Faculty Awards of Distinguished Professor, Outstanding Scholarship, and Outstanding Service.  Nominations can be submitted online through the Faculty Association website or hand delivered to the FA office, Building 10, Room 1120.  The deadline to receive nominations is Thursday, January 13, 2011 by 5:00 p.m.

    Lisa Jamba, APC Vice Chair, presented an information item on two training workshops that will be offered during the semester for the APC Workflow System. The first training session is Friday, January 21 and the second session is Tuesday, February 22. (Note that this is a correction from the posted date of Thursday, February 17).  Faculty can register for these workshops through the CPDT Training Registration System (TRS).  There has been a significant enhancement made to the Workflow System where an editing feature can be turned on at the current station where the author can edit it at that station rather than having to send the package back and forth.  A newsletter outlining this new enhancement will be sent out in a few weeks.

    Dean Shirley Hallblade announced that the Library Liaison/Faculty Representative Program is currently up and running and is delighted with the amount of department support and liaison faculty participation.  Any questions or concerns can be forwarded to the Library faculty/staff.
  • STANDING COMMITTEE REPORTS (2 minutes per report)
    Academic Programs Committee - Candice Carter
    The Committee met December 2 and this morning. They have 5 agenda items for today’s meeting: two from COAS, one from CCEC, one from COEHS (graduate), and one from BCH (graduate). The next meeting is February 3 at 10 a.m.

    Academic Standards Committee - Diane Tanner
    The Committee met on December 6.  The next meeting is on Monday, January 10 at 3:30 p.m. in 39/3042 where they hope to finalize their discussions of dual degree programs, GPA calculations, and baccalaureate degree requirement revisions. They plan to start looking at grade and term forgiveness and readmission policies.

    Adjunct Affairs Committee –Ronald Lukens-Bull

    No report.

    Budget Advisory Committee – Kathy Robinson for Lynn Jones

    The Committee met on December 1. The next meeting is January 12 at 12:30 p.m. in the FAMR. They have two information items for today’s meeting: one is a summary of Janet Owen’s 2011-2012 budget overview report and the second is a summary of the general ledger horizontal analysis conducted by Lynn Jones last summer.

    Campus Technology Committee - Cynthia Jordan
    The Committee met on December 8 where they worked on several amendments to UTC’s proposal for employee administrator rights.  These amendments were presented at UTC’s December 13th meeting and were well received.  Additional tweaking in the future may still be needed.  At this time CTC is awaiting UTC and ITS’s final document. The CTC has received word that the Google Street View Partner program has been approved. The next meeting is January 12 at noon in 12/2405.

    Faculty Affairs Committee – Elinor Scheirer
    The Committee met on December 9 where they discussed procedural issues related to the Outstanding Teaching Awards process, alternate structures for faculty governance, and increasing faculty participation in all of these programs.  The next meeting is January 13 at 12:15 p.m. in 57/3201.

    Faculty Enhancement Committee - Rusty Smith
    The Committee has met and worked through all of the 21 teaching grant applications with 11 of them being awarded. The next meeting is January 20 at noon in the OFE Library.

    Nominations & Elections Committee – Lian An
    No report.

    Research Committee - Caroline Guardino

    The Committee met December 2 where they made their recommendations to the Provost to fund 22 of the 49 proposals they reviewed. The Provost agreed and letters have already been sent to the award recipients. A breakdown of the award distribution will be emailed to Cindy Chin and made available for preview.  The next meeting will be next week TBA.

    Strategic Planning Advisory Committee - Chris Brown
    The Committee met just before Thanksgiving where they reviewed data provided by Institutional Research showing a breakdown by county on where UNF students originate from. Interestingly, Broward County and Orange County rank 4th & 5th, respectively, in terms of providing the largest number of students.  This trend is different than in past years, an indication that we are starting to draw students from counties further away.  The next meeting is Wednesday, January 26 at noon in 50/Engineering Conference Room.

    Support Services Committee – Susan Syverud
    The Committee met January 5 where they met with Vince Smith to discuss various changes in Auxillary Services.  The book rental program at the Bookstore is doing very well. The Bistro at UNF Hall has already closed.  Osprey Café will be closing at the end of this semester in order to begin construction on a new building.  Three new cash-to-card machines for loading Osprey Cards have been installed on campus and have already been well received. There is a now a Greek shipping store on campus providing Greek clothing and Fed Ex/UPS services. Marianne Jaffee has completed the summary document of faculty grant opportunities which will be attached to the December meeting minutes that are available on the FA website.  The next meeting is February 2 at 57/3510.

    Executive Committee – Jeffrey Harrison
    The Committee met December 7 to set the agenda for today’s meeting.  The next meeting is January 18 at 12:15 p.m.
  • SPECIAL REPORTS (10 minutes)
    President John Delaney
    The Osprey Café construction will begin after this semester in order to build a four story building that will also house a new Faculty Lounge.  Construction on campus is going very well to accommodate growth.

    Academic Affairs Provost & Vice President Mark Workman
    No report.

    Legislative Liaison Report - Janet Owen
    There has been another Florida Revenue Estimating Conference and it appears that as a state we are down another $1billion for the next fiscal year. Consequently, the state is probably facing a $3.5 billion shortfall for 2011-2012.  The PECO fund is down by one-half which is distributed among community colleges as well as universities. This could certainly have an impact on future construction projects.
    Courts have decided that legislature has tuition setting authority and not the BOG. Bob Graham may take up additional issues on this matter with the Supreme Court.
    Newly elected Governor Rick Scott will be presenting his recommended budget February 4. The two state planes will be auctioned on February 9 and his $132,000 salary will be donated to charity.  He has not made any decisions yet on the Florida Retirement System.  There is already a bill filed in the Senate (affecting only elected officials and judges) that proposes a reduction to the employer contributions into the retirement fund to 2%.  This may provide insight as to what may be decided for the FRS.
    The new governor did four executive orders. One order requires that all state agencies use e-verify to ensure that all state employees are legal. He has indicated that he will reestablish the open government office that Charlie Crist started and has adopted a new Code of Ethics. Additionally, state agencies can’t contract anything over $1 million without the governor’s permission and no rule promulgation by them can take place until the Governor’s office can review them.
    The other 2011 bill of interest will take away the prohibition for the carrying of concealed weapons on university campuses, colleges, and career centers.  The lobbyists are very concerned over this matter and a Virginia Tech shooting survivor has already spoken out against it. Next week, there will be BOG meetings as well as in the House and the Senate to discuss the budget overviews, etc. in their interim committee meetings.

    United Faculty of Florida – Henry Thomas
    Henry announced that this will be his last semester serving with UFF, as he is retiring from the university. There are two items of attention today: first, salary increases have all been settled with the exception of a few very minor details.  A finalized electronic summary will be distributed to faculty by either tomorrow or Monday.  The total amount allocated for faculty pay increases is approximately $891,000 with the following distributions: approximately $399,000 being used to provide the 1.5% base increase for eligible faculty, $234,000 allocated for departmental merit salary increases and $234,000 allocated for merit based market equity/compression increases.  The amount of the individual merit salary increase and market equity/compression increases will be determined in a manner similar to the 2006-2007 formula approach but with the employment of a three year look back on evaluations.  Additionally, UNF provided $22,000 with approximately $20,000 allocated for inversion pay increases for faculty that are the most inverted. The inversion pay increases will range from $750-$1500 depending upon rank.  It is estimated that the inversion increases should affect approximately 17-18 inverted faculty.  The other $2000 is allocated towards an experience supplement for instructor/lecturers who have recently attained senior instructor/lecturer status.  Due to the delay in our agreement until after January 1 and a recent change in the tax laws there will be a 2% reduction in the FICA contribution for the retroactive payment.
    The next task at hand is to verify the accuracy of the individual salary calculations, update the language of the salary article, and then present it to the bargaining unit for ratification. The finalized detailed summary will be disseminated via email by either tomorrow or Monday, January 10 and then there will be a ratification vote on January 18 (polls will be open from 11-7).
    Henry expressed his deepest thanks to UNF’s Chief Negotiator, Leonard Carson and to President Delaney for their contributions to the process.
    The second item of attention addresses the UFF survey results reported in the Dimension newsletter. He regrets the inflammatory nature of some of the anonymous comments made in the survey.  Despite these hurtful statements UFF seeks to have a civil, constructive conversation.  Moreover, it is the desire of UFF to focus on a constructive conversation as the basis of the path moving forward, and it needs to be a much larger conversation than with just UFF members.  He strongly suggests that UFF, FA, the chairs, and the deans develop a mechanism to meet with the President and the Provost to discuss these matters. Someone has suggested to him that perhaps 2-3 senior faculty that are beyond reproach could help shape this process and reflect on the discussions. 

  • QUESTIONS & RESPONSES (10 minutes)
    Question from Judy Solano to the Campus Technology Committee:
    Will the administrator rights policy go through the normal University policy review process prior to
    being finalized?
    Cynthia Jordan suggested checking with UTC or ITS.
    Response from Shari Shuman: I’m waiting to see the policy once it comes out of CTC and UTC and if it is a true university policy then we will go through the normal review process.

    Judy asked for a definition of a “true” university policy as this is an issue that will have an effect on all of us.  The only way for faculty to review a policy such as this is if it is promulgated through a proper review process.
    Shari ensured that they will make sure it is communicated effectively to everyone.

    Question from Judy Solano to Henry Thomas: Presuming ratification on the 18th for the salary increases what pay period will faculty see the changes in their check?
    Shari indicated that they anticipate having them for the ending pay period of January. It will take a couple of weeks once they receive the spreadsheet to process them.

    Question from Lisa Jamba: Are the raises effective for the start of the academic year?
    President Delaney stated that it is retroactive back to August 7.

    A question from Arturo Sanchez to Henry Thomas: If memory serves me right, this is not the first time that we have had issues and long delays in making effective all of these payments.  Have we identified what needs to be fixed or improved so that this problem doesn’t happen again in the future?
    Response from President Delaney: The delays in the past have been the negotiating.  We’ve never had a disagreement on the dollar amount or the percentage because we’ve been the highest in the system.  This particular delay was due to a lot of problems with the record keeping on the evaluations and how do you correlate when faculty members are on sabbatical, faculty members that started last year as opposed to two or three years ago, etc.  This was something that was on the administration and is not the union’s fault. That has been the significant delay all semester. Again, we think that we have it rectified and shouldn’t have this problem again in the future.  We will be back in discussions again once we see what the new budget is.
    Comment from Cheryl Frohlich, Former UFF President: Through the administration being actively involved with the spreadsheet this time they became very aware of the problems that occur in the evaluations.  How can one evaluate anyone if you don’t have the proper evaluation?  Thanks to Marianne, many errors were found and we both agreed that this needs to cease.  Once this goes through, the administration would like to sit down and talk about how this doesn’t continue.

    Question from Caroline Guardino: How will we know what percent increase we get? Will we be notified when it is posted?
    Cheryl Frolich said it will be posted as much as we can (i.e. other peoples evaluations won’t be posted) but the percentages that were awarded for merit, for compression, etc. will all be posted online (on UFF’s website).  The actual percentage on average that people will get is probably somewhat greater than the 3% that was allocated.
    President Delaney mentioned that as a general rule of thumb: it is roughly a total of a little over 3% with half going across the board, a quarter for merit, and a quarter to address compression/inversion.
    Henry Thomas indicated that once the data is posted on UFF’s website, he will send out a notification email.
    Another comment from Henry Thomas is that part of the reason for some being roughly higher than 3% is that on some of the calculations the entire unit membership is included and may have had some faculty who aren’t permanent faculty (i.e. Visitors, etc.) so those dollars and portions of the calculations are then allocated back to the permanent faculty.

    Comment from Rusty Smith to Henry Thomas and President Delaney
    I agree that there is regret in some of the hurtful comments that have been posted in the UFF survey results and my heart goes out to those that have been named.  I see this as not being consistent with the collaborative effort to see growth and the teamwork that we are trying to develop here.  I want to encourage that we try and come up with a balanced way of still giving faculty a voice but to do so in a way that is very civil and still develops collaboration.
  • LEGISLATIVE ITEMS (5 minutes to reorder list) (20 minutes to act immediately on or remove item)
    Agenda Item# 1- FA 11-01: Submitted by the Academic Programs Committee
    College of Arts and Sciences (Undergraduate)
    (Biology, History, Mathematics & Statistics): New Courses, Course Changes, & Programs of Study (12 packages)
    The item was moved by Candice Carter. No discussion. The item passed.
    Agenda Item# 2- FA 11-02: Submitted by the Academic Programs Committee
    College of Computing, Engineering, & Construction (Undergraduate)
    (School of Computing): Course Changes (1 package)
    The item was moved by Candice Carter. No discussion. The item passed.
    Agenda Item# 3- FA 11-03: Submitted by the Academic Programs Committee
    College of Education and Human Services (Graduate)
    (Childhood Education): New Non-Degree Certificate Program (1 package)
    The item was moved by Candice Carter. No discussion. The item passed.
    Agenda Item# 4- FA 11-04: Submitted by the Academic Programs Committee
    Brooks College of Health (Graduate)
    (Public Health): Course Changes & Programs of Study (1 package)
    The item was moved by Candice Carter. No discussion. The item passed.
    Agenda Item# 5- FA 11-05: Submitted by the Academic Programs Committee
    College of Arts and Sciences (Undergraduate)
    (Philosophy and Religious Studies): New Degree Program Request
    The item was moved by Candice Carter. No discussion. The item passed.
    1)    "What's in Store for FY 2011-2012?"
    2)    UNF's General Ledger Horizontal Analysis
    Meeting was adjourned at 1:00 p.m.