Minutes of Meeting

Faculty Association Thursday, October 2, 2008 at 12:15 PM

Location: Schultz Hall, 9/1421

Call to Order:

The meeting was called to order at 12:18 pm by Kathy Robinson.
  • APPROVAL OF THE MINUTES – September 4, 2008 (2 minutes)
    A motion to approve the minutes was made by Reza Vagehfi.
    The minutes were approved.
  • ANNOUNCEMENTS (5 minutes)

    From Jamie Spruell, the Special Events coordinator of the Office of Alumni Services:

    Denim and Diamonds will be held on October 18, 2008. The event will include complimentary cocktails, food, a silent auction, raffles and prizes, and dancing. Tickets are $30 per person or $50 per couple. All the money earned will go towards TLO opportunities for students. Contact Alumni Services to RSVP.

    From Jeannie Middleton from the Office of Parent and Family Programs:
    There will be sessions from parents of students who come to visit during Family Weekend. All faculty are invited to participate in Family Weekend. Faculty may bring families. Any questions should be referred to Jeanne Middleton.

    From Kathy Robinson:
    Faculty are invited to visit the Faculty Commons from a place to escape from students, enjoy the free coffee, a computer and printer and telephone. Faculty are always welcome in the commons. There are no meetings scheduled if you see a group meeting, it will be an open informal gathering. New faculty luncheon will be held in the Faculty Commons next week.
    The deadline for the outstanding undergraduate and graduate teaching awards is Friday, October 17 at 5 p.m.
    APC deadline is Tuesday, October 21, to get changes into the 2009-2010 Catalog.
    There will be a hearing on the proposed Faculty Misconduct Policy presented by the Faculty Affairs Committee on Thursday, October 16, 12:15 pm in 9/1421.                        
    There are a few committee vacancies are available. If you are interested, see Kathy Robinson.

    From Arturo Sάnchez-Ruỉz: UNF has constituted a Regional Council created for potential study abroad leaders. The council members represent different areas. The Council has plans to set up a wiki and other forums to exchange information on international initiatives.

  • STANDING COMMITTEE REPORTS (2 minutes per report)
    Academic Programs Committee – Arturo Sάnchez-Ruỉz
    The Academic Programs Committee met today and discussed various APCs submitted by the Colleges. These items appear on pages 2 to 5 of today’s agenda.

    Academic Standards Committee – Judy Solano for Marcia Lamkin
    The committee met and determined a schedule for the semester. The next meeting is scheduled for October 3rd.

    Adjunct Affairs Committee - Joe Flowers
    No report.

    Budget Advisory Committee - Jeffery Harrison
    The Committee met on September 17, with Shari Shuman, who attended to speak about the  2008-2009 budget. The E&G allocation for the 2008-2009 budget period is about $128 million. We got a 6% tuition increase which will generate about $1.4 million, some lottery enhancements totaling about $1.7 million, and there are some concerns about State budget reductions after November.  Academic Affairs represents 68.8% of overall E&G budgets. The Budget Advisory Committee has posted the sources and uses of funds. Three is a new Strategic Planning Council of which Jeffery Harrison has been appointed, which deals with resource allocations. The Committee will meet with Joann Campbell at its next meeting on  October 15 to talk about the 68.8% E&G allocation.

    Campus Technology Committee – Katharine Brown
    The Committee has a reminder that campus is moving to Office 2007 and Vista for Spring term. ITS classrooms will be converted over the Christmas break.

    Faculty Affairs Committee – Chip Klostermeyer
    The Committee’s main task has been cleaning up and updating the Faculty Misconduct Policy. Comments from the General Counsel’s office have already been incorporated into the document. An open hearing is scheduled in two weeks after which the committee will meet again and incorporate the comments from the faculty. If anyone cannot make the open hearing, feedback can be sent to Chip Klostermeyer.

    Faculty Enhancement Committee – Rama Rao
    The Committee met on September 21 and discussed the summer teaching grant application format. The deadline for submitting summer teaching grants is October 31. The FEC department is providing material on diversity and community-based learning as these are two topics that Academic Affairs is requesting to receive priority in selection. The next meeting is scheduled for October 28 to start review applications.

    Nominations and Elections Committee – Connie Roush For Mina Baliamoune
    The Committee is accepting nominations for the Nominations and Elections committee vacancies. Nominations can be sent to any member of the Nominations and Elections Committee.

    Research Committee – Lillia Loriz for Kathaleen Bloom 
    No report. 

    Strategic Planning Advisory Committee - Yemisi Bolumole
    Yemisi has been reelected as chair this year. Every committee member has been assigned to one or more subcommittees. The Committee is working on operationalizing the new mission and vision statements, The Committee will also be working on policies that will govern the religious student centers which are part of the master plan. The next meeting is scheduled for Monday, October 6.

    Support Services Committee – Kristine Webb
    The Committee met on September 15 and looked at their charge in the bylaws. Other agenda items to be addressed are the ID process and the distribution of ID cards.

    Executive Committee – Katharine Robinson for Elinor Scheirer
    The Executive Committee met and set the agenda for today’s meeting.  Next meeting will be Tuesday, October 21, 2008 at 12:15 p.m. in the Faculty Association Meeting Room.
  • SPECIAL REPORTS (10 minutes)

    President Delaney
    Budget update:

    The State projects the budget will be off $3.5 billion next year. If every entity in the State is cut the same percentage, it would be a 15% cut. We have already absorbed a 5% cut. If the state implements a 15% cut, equates to a total 10% cut for UNF. We have about half of it already covered just in case the cut is implemented. A main issue is tuition. With each 5% tuition increase creating only a 1% increase on UNF’s budget, we would need 20 to 30% to see any real effect from tuition. This fall, UNF reduced enrollment to the budget level given which resulted in 1,100 less enrolled than last year. We think the current enrollment can be maintained.
    Museum of Contemporary Art:
    UNF was asked to take over the museum. Two faculty in the Department of Art and Design on the museum’s board. Shari Shuman is chairing a group in charge of looking at the possible acquisition. UNF would not provide any subsidies for the museum. The art collection is worth $10 million, and it would give UNF a presence downtown and would be owned by UNF. There is nothing concrete yet, but we are getting close to a handshake agreement.  If it looks like there is no financial exposure and little risk, it could be closed out in December or January after being discussed with the BOT. There are some donors who would like to help with the operations of the museum.  If we buy it, there will be state operating and maintenance money provided.          
    Religious Student Centers
    We have reserved four 2-acre plots for religious student centers near the new student residences. The space will be available on a first come, first serve basis, and leased to build centers for students.          
    Coffees with Delaney
    Coffees are set up once or twice during a semester. They are informal conversations are good opportunities to ask questions on any topic.

    Question from Judy Solano for President Delaney:
    What developments are there on the non-denominational center/sanctuary?

    Response form President Delaney:
    We have a site overlooking a lake at the southeast corner of the campus. We have raised $1.5 million already and have preliminary sketches. The private dollars matched by the state.

     Comment from Kathy Robinson
    The Coffees with Delaney are sponsored by UFF.�

    Provost Mark Workman
    A follow up on budget comments from the President.

    When UNF’s budget shrinks, Academic Affair’s budget shrinks. We have about 40 vacant lines this year. Of these lines, 12 have been authorized to be filled. We are also pursuing a renewed search for the Dean for Computing, Engineering, and Construction, the Director of the Fine Arts Center, and the QEP Community-Based Learning center director.  A new search will be initiated for the Executive Director of Assessment.           
    There is a draft of our QEP on the Institutional Effectiveness Committee’s website. Faculty are encouraged to read the proposal and submit comments.
    The SACS report is now in the hands of the SACS team. If we are not found to be in compliance, we have a chance to respond. The SACS team will be here in February.          
    The Strategic Plan Committee will be meeting tomorrow to move the new mission and vision statements forward. There are subcommittees set up for each of 5 goals identified and another committee that will provide benchmarks for their progress.
    Commencement time is changing to 11:00 AM and 3:00 PM. This will have an impact on convocation in the Fall, which will be shifted to colleges and Student Affairs to be more meaningful than one big ceremony.
    Congratulations to Lillia Loriz, Director of School of Nursing, who was recognized by the Nursing Students Association and recognized as the Florida Nursing Director of the year.

    Legislative Liaison Report - Janet Owen
    PECO Funds

    The funds going into the trust fund for PECO are based on gross receipts and communications tax. PECO funding is now in good shape. The BOG met and the Chancellor announced he is leaving in February. The BOG is grappling with the idea of lifted the ban of FTIC enrollment.         
    The former Senate president who has 2 more years on his term, put forward a significant tuition increase proposal to get us to the national average.
    The NCAA peer review visiting team just finished their review of UNF. We will receive the decision in late spring or early summer.

    United Faculty of Florida –Henry Thomas
    No report.

  • QUESTIONS & RESPONSES (10 minutes)
    Anonymous for President Delaney: At Convocation, you mentioned that we hired 55 new faculty. Why could some of these lines not be set aside for raises, given that most SUS schools given raises?
    Response from President Delaney: The decision was made the previous year. Florida had a 40% tuition increase, which was used to give raises. One of the reasons we are not filling all the vacancies we have now is planning ahead for potential cuts. If the budget is not going to be cut again in November, we will set up a multi-year plan to address faculty pay. Four years ago, we gave out the biggest raises of any state university.

    For Provost Workman: What became of the results of administrative evaluations, which used to be shared with faculty?
    Response from Joann Campbell for Dr. Workman: They are limited access under public records. Those available in the past were UFF evaluations.

    From Scott Hochwald: If the catalog will be online, why is there a catalog deadline?
    Response from Shawn Brayton: We would like to see it flows for one more year before eliminating deadlines.

    From Kathy Robinson: In the event that questions concerning the workability on the online catalog come up, to whom should those questions be directed?
    Response from Shawn Brayton: Sharon Ashton is coordinating the online catalog.

    From Chris Rasche: All of the changes submitted for the last two years for criminal justice did not make it into the new catalog.
    Response from Shawn Brayton: You are welcome to take a look at what I submitted to the catalog.  In some cases, what was submitted is not what is in the catalog.         
    From Judy Solano: It’s good that Shawn is involved in this as there needs to be more of an academic presence in the catalog, in particular the areas of programs of study.
    Comment from Provost Mark Workman: Mark asked Sharon Ashton if she would like him to convene a conversation about where responsibility for the catalog is situated. We devote fewer resources than other SUS institutions do. We are mindful that it doesn’t work as effectively as it should. We need a better product.
    Chris Rasche: This is appalling in a sense since the catalog is our contract with the student. We encourage consideration of reallocating dollars on getting the catalog correct.
  • LEGISLATIVE ITEMS (5 minutes to reorder list or 20 minutes to act immediately)

    Agenda Item# 1 - FA 08-33: Submitted by the Academic Programs Committee College of Arts and Sciences
    Undergraduate – Chemistry & Physics
    Graduate – History

    New Courses & Programs Of Study (10 items) and Letter from History


    Arturo Sάnchez-Ruỉz moved the item.
    The item passed.

    i. Faculty Handbook Section – 10.2 Policy and Procedure for Dealing with Allegations of Misconduct in research, Scholarship, and Creative Activities
    ii. Election for the Nominations and Elections Committee
    Kathy Robinson adjourned the meeting at 1:07 PM.