Minutes of Meeting

Campus Technology Committee Friday, October 9, 2015 at 10:00 AM

Location: OFE/FA Conference Room - Osprey Commons, Bldg 16, 3rd Floor, Rm 3108

Call to Order:

The meeting was called to order at 10:00 AM by Donna Mohr, chair.

Members Present:

Donna Mohr, Ching-Hua Chuan, Jose Franco, Tammie Johnson, Ronghua Ouyang, John McEldowney, Robb Waltner

Members Absent:

None.

Ex-Officio Members:

Non-Voting Members Attending: Gordon Rakita (ITS-Academic Technology Director), James George (ITS – User Service), Dmitriy Bond (ITS-Enterprise System Director), Reggie Brinson – (ITS-CIO), Jeff Durfee (ITS- Networking) Non-Voting Members Absence: Deb Miller (CIRT- Director)

Others Attending:

Daniel Choisser (ITS), Alison Cruess (A&F Communication & Training)
  • Approval of Minutes

    Minutes of the 9/4/2015 were reviewed and approved.

  • Reports
    • ITS  Brinson reported for ITS, the full report is attached. He expanded on the recent difficulties with Blackboard. The transfer to the new storage array was accomplished without any outage, and stability seems to be coming back.  There was a recent very short interruption connected to a denial-of-service attach the university experienced. Bond continued that the vendor has responded with a patch intended to fix some ongoing problem with assessment tools. That fix was applied this morning and staff are monitoring it to make sure it has been effective. 

    The ITS Help Desk has experimented with longer hours but not seen much traffic, however, there intention is to be open all night during finals. They will be looking at other options for overnight support. October is Cyber Security Awareness Month. The current head of the Project Management Office is leaving and a search will start soon. Brinson would like to talk to the CTC about the role of this Office in a future meeting.

    • CIRT/Blackboard – Bond reported for Blackboard, in particular that the patch is being monitored for effectiveness in fixing assessment glitches.
    • Distance Learning Committee – Mohr reported that at the September meeting the DLC reviewed the DL Task Force recommendations. In particular, the committee composition may be changed to increase the presence of faculty. Also, problems with proctoring exams in online courses will be reviewed, and a subcommittee may be formed to look at options.  Recent Blackboard problems with interruptions to exams were discussed.
    • Academic Technology Director – Dr. Gordon Rakita, his report is under the screen-casting evaluation and the technology grant business.
  • New Business

    Screencasting Evaluation – Rakita reviewed the report from the screen-casting evaluation subcommittee. (See attachment #2.) The consensus of the committee was a general approval of the idea that Screen-castomatic would be the general purpose software widely available to the university community. Camtasia would have some licenses available through CIRT. However, there was a desire to adapt the language in the recommendations slightly, to reflect the idea that a campus-wide site license is probably not necessary. Rakita will adapt the language and bring to the next meeting.

     

    Chuan excused herself from the technology grants, since she is an applicant.

     

    Technology Grants – Rakita presented a summary of the reviewer rankings for the 13 grant applications. (See attachment #3). The committee discussed both the relative placement of individual proposals within the list, and the depth to which we wished to go in allotting this semester’s funding. The decision was to spend about half the money this semester, and send Rakita to try to find more dollars. In the meantime, the decision was to divide the proposals into three categories:

    Top tier: fund immediately (Hewitt, Goloborotko, Johnson, Lampropoulos)

    Second tier: consider for funding if more dollars are available (Chuan, Lufaso, McCarl, Aslan)

    Third tier: not appropriate for this funding source (Guess, Hamadi, Williams, Ohlson, Cummings)

  • Adjournment & Next Meeting

    Meeting adjourned 11:18 a.m.
    The next meeting will be Friday November 20, 2015 at 10 a.m. Room to be determined.