Agenda Item FA 08-27

Submitted by the Academic Standards Committee

Policy for Dismissing a Student from a Graduate Program

06/05/08: Passed

06/27/08: Approved

Policy
Number

Subject

Effective
Date

Revised
Date

 
Dismissing a Student from a Graduate Program
   

 Responsible Unit/Division:      The Graduate School

X New Policy       littleboxMajor Revision of         littleboxMinor/Technical Revision        littleboxReaffirmation
    Proposal             Existing Policy                 of Existing Policy                     of Existing Policy

 
I.

OBJECTIVE & PURPOSE

  To establish a process for dismissing a graduate student from a graduate program.
 
 
II.

AUTHORITY

  The Graduate Council, Academic Standards, and the Faculty Association
 
 
III.

STATEMENT OF POLICY

 When a student is being considered for dismissal from his/her graduate program, either at the end of a term or during a term, the Graduate Program Director and the Graduate Program Committee (should there be one) will:

(1) ensure dismissal of a student from the program is supported by published policy,
(2) inform the student, both through email and regular mail, of the matter
(3) offer the student an opportunity to meet with the Graduate Program Director to plead his/her case,       if the decision to dismiss the student is to be made by the Graduate Program Director
(4) offer the student an opportunity to address a meeting of the Graduate Program Committee, if there       is to be a Graduate Program Committee meeting for the purpose of deciding whether or not to       dismiss the student,
(5) inform the student of available appeal procedures and describe them, if it has been determined the       student is to be dismissed from the program. 

If any meetings occur, with or without a committee, the Graduate Program Director must write formal minutes.  If no meetings occur, the Graduate Program Director will write a memorandum describing the decision-making process.  Minutes of meetings, memoranda, and all appropriate supporting documentation, will be shared with the department chair, college dean, and the graduate dean. 

If the student is dismissed from his/her graduate program, the student’s transcript will bear an appropriate notation, and the student will receive no refund of tuition or fees.