Information Item # 1: Submitted by the Academic Affairs (2017-2018 - September)


2017-2018

Promotion and Tenure Timeline   

ACADEMIC YEAR 2017-2018

            
 
SCHEDULE OF DEADLINES FOR IMPLEMENTING THE GUIDELINES FOR
PROMOTION AND TENURE  

 

April 10, 2017     Chair notifies those department faculty members who are eligible for promotion and/or tenure of their eligibility
No later than June 2, 2017 Eligible faculty members notify chair of their candidacy and begin preparing their dossiers. Dossiers must be compiled consistent with Section 19.8(c) of the BOT-UFF CBA.

  Candidate forwards a list of between five and ten names of external reviewers to his/her chair who shall be responsible for choosing the individuals who will be requested to submit letters of evaluation.
    
No later than August 21, 2017 Chair notifies the department of those faculty members who have declared their candidacy. Chair invites departmental letters of recommendation which are due no later than September 25, 2017.

September 15, 2017 Candidate submits dossier to the department chair. Chair adds to the dossier the external letters of review which have been received.

  After this date, no new material may be added to the dossier by the candidate except as provided below. Colleagues may review the completed dossier prior to writing letters of recommendation.
No later than September 25, 2017 Departmental letters of recommendation due. Chair places original letters in the dossier and provides copies of such letters to candidate who may, within five days, respond in writing to the letters.

No later than October 2, 2017 Candidate submits to the chair any written response to the departmental letters of recommendation.

October 4, 2017 Chair forwards the dossier, including departmental letters of recommendation and the candidate’s written response, if any, to the department promotion and tenure committee.

No later than October 16, 2017 Department committee provides its written assessment and recommendation to the candidate and the chair. Candidate then has five days to respond in writing to the committee’s written assessment and recommendation.

No later than October 23, 2017 Candidate submits to the chair any written response to the department committee’s written assessment and recommendation.

No later than October 30, 2017 Candidate meets with the chair to receive a copy of the chair’s written assessment and recommendation. Candidate may, within five days, respond in writing to the chair’s written assessment and recommendation.

No later than November 6, 2017 Candidate submits to the chair any written response to the chair’s written assessment and recommendation. If the candidate wishes, the chair then submits the dossier, including the candidate’s written response, if any, to the dean.

No later than November 10, 2017 Dean jointly meets with the departmental committee and the chair if their recommendations do not agree.

No later than November 13, 2017 Dean meets with the candidate, upon his/her written request to discuss the recommendations of the department committee and the department chair and to correct any misunderstanding or misinformation.

No later than November 27, 2017 Dean provides the candidate with his/her written assessment and recommendation. Candidate may, within five days, respond in writing to the dean’s written assessment and recommendation.

No later than December 4, 2017 Candidate submits to the dean any written response to the dean’s written assessment and recommendation. If the candidate wishes, the dean then submits the dossier, including the candidate’s written response, if any, to the Provost for Academic Affairs.

No later than December 4, 2017 Provost meets with UNF-UFF President to discuss information he intends to present to the University Promotion and Tenure Committee.

No later than December 8, 2017 Provost meets with the University Promotion and Tenure Committee to explain and clarify its procedural and substantive responsibilities. The Provost makes the dossiers available to the Committee at this time. The UNF-UFF President shall attend that meeting as an observer.

December 8, 2017 thru
January 26, 2018
University Promotion and Tenure Committee reviews the dossiers January 26, 2018 and writes an assessment and recommendation on each candidate.

No later than January 26, 2018 Provost meets with the departmental committee, the chair, and the dean to discuss those cases in which their recommendations differ.

No later than January 26, 2018 University Promotion and Tenure Committee provides its written assessment and recommendation to the candidate. The candidate may, within five days, respond in writing to the committee’s written assessment and recommendation.

No later than February 2, 2018 Candidate submits to the University Promotion and Tenure Committee any written response to the committee’s written assessment and recommendation. The committee then submits its written assessment and recommendation, including the candidate’s written response, if any, to the Provost.

No later than February 9, 2018 Provost and University Promotion and Tenure Committee meet jointly to discuss the candidates.

No later than February 16, 2018 Provost provides the candidate with his draft assessment. The candidate may, within five days, respond in writing to the Provost’s assessment, and may meet with the Provost during this five day period.

No later than February 23, 2018 Candidate submits to the Provost any written response to the Provost’s draft assessment.

  If a faculty member applies for tenure during his/her fourth or fifth year of service, he/she may withdraw without prejudice before the Provost renders his/her recommendation (before March 1, 2018). Such a withdrawal shall be allowed only once. When the faculty member applies for tenure in a subsequent year no withdrawal shall be allowed.

No later than March 2, 2018 Provost provides the candidate with his final assessment and recommendation. The candidate may, within five days, respond in writing to the Provost’s final assessment and recommendation, and may meet with the Provost during this five day period. A copy of the Provost’s final assessment shall be forwarded to the candidate’s dean and department chair, and to the chairs of the University P&T Committee and the department P&T Committee.

No later than March 9, 2018 Candidate submits to the Provost any written response to the Provost’s final recommendation.

No later than March 12, 2018 A copy of the Provost’s final assessment shall be forwarded to the candidate’s dean and department chair, and to the chairs of the University P&T Committee and the department P&T Committee.

No later than March 12, 2018 The Provost provides the dossiers with his final assessment and recommendation, and the candidate’s written response, if any, to the President.

No later than March 23, 2018 President shall forward a copy of his/her recommendation to the candidate, who shall have five (5) days from receipt to submit a written response before the President submits his/her recommendations to the Trustees.

No later than March 30, 2018  President takes final action on promotion cases, forwards positive tenure recommendations to the Board of Trustees for approval, and notifies each candidate in writing of the action taken. Copies of the President’s notification, whether positive or negative, shall be sent to the Provost, the chair of the University Promotion and Tenure Committee, the dean, the departmental chair, and the departmental committee chair, who shall share it with the committee members.

Following the submission of both the Provost’s final assessments and the recommendation to the President.
  and the President’s subsequent recommendation to the Trustees, the Provost shall make a report to the faculty at large delineating the positive or negative recommendations, in comparison to those forwarded by the University Promotion and Tenure Committee, for promotion and for tenure and by rank within promotion and the number of withdrawals from the tenure process. The Provost shall also provide a report to the UFF delineating the positive or negative recommendations for tenure in comparison to those forwarded by the Department Promotion and Tenure Committee, the Department Chair, the Dean, the University Promotion and Tenure committee, the Provost and the President, by rank and college, and the number of withdrawals form the tenure process by rank and college.

On or before the June 2018 BOT meeting  Tenure decisions shall be made at the April or May BOT meeting but no later than the June BOT meeting.

Within ten days of the Board’s decision
The President notifies tenure candidates in writing of the Board’s decision

 
 
 Note: Deadlines may need to be adjusted in consideration of unanticipated circumstances.