Information Item # 4: Submitted by the Academic Programs Committee          (2013-2014/May)


 Program of Study (POS) Guidelines & Requirements 

Rationale:  The Academic Programs Committee (APC) requires academic units to submit a Program of Study (POS) accompanying requests that involve the creation of new or modification of existing programs in APC Workflow Packages.


For the benefit of the APC review process, the committee requires several important guidelines be observed when creating or making changes to a program.


Guidelines for Program of Study attachment:  

Several important guidelines should be observed when creating or making changes to a program of study for attachment to an APC Workflow Package.


  1. The program of study (POS) attached to the APC packet must accurately describe the current status of the existing program.
    1. The current POS can be downloaded from the current online UNF catalog under “Degree Program” at . Note: The POS does not include general education or all other graduation requirements.
    2. If it is necessary to show the complete degree including general education and other requirements, contact an academic advisor for a copy of the current Degree Evaluation for the program.
  2. When creating a new program or modifying an existing program, organize courses in standard logical categories, such as Prerequisites, Core, Major Requirements, Major Electives, etc. The categories must be stated to avoid confusion.
    1. Include the total (which may sometimes be the minimum when options are available) credit hours (or number of courses) required to be completed by a student to meet the requirements of the category.
      Ex: Major Requirements (12 credits)
    2. Should the program require a non-standard logical structure, clearly categorize courses in understandable categories, such as: (for limited admission programs) Freshman Year Fall Semester, Freshman Year Spring Semester; (for cohorts) First Semester, Second Semester, etc. [See BM Music or BS Nursing for examples]
    3. View POS’s in the current online catalog for examples of permissible categories, or, contact an academic advisor for further information.  
  3. All courses include the following information: course number, full course title (not abbreviated), credit hours in the format (XX credits).
  4. Ex: ABC 3540 Introduction to ABC Studies (3 credits)

       [not: ABC 3540 Intro ABC (3)]


  5. When adding, modifying, or removing courses in an existing POS, follow these guidelines to clearly identify the type and nature of the change:
    1. Courses added to the program of study should be underlined followed by the word “Add”.
    2. Courses removed from the program of study should be struck through.
    3. Course modifications use the strikethrough and underline to clearly identify the elements of the course (number, title, credits) that have changed.
      ABC 3540 Introduction to ABC Studies (3 credits)  Add
      ABC 3540 Introduction to ABC Studies (3 credits)  
      ABC 3540 Introduction to ABC Studies (3 credits)  ABC Studies for Professionals (4 credits)

  7. Fill in any missing information for courses and categories.
    1. If the credit hours are not listed after each course name, include them.
    2. If the total credit hours for the categories (Major requirements, Major Electives, etc.) are not listed, include them.
  8. When adding, modifying, or removing text statements on the POS, follow the guidelines in (4) above to clearly identify the type and nature of the change. Insure the language is clearly understandable by students.

  10. If the Program’s total hours for completion do not appear on the POS, include a statement indicating the total hours required to earn the degree.

  12. Never submit a document that includes identifiable student information, i.e., a copy of a student’s Degree Evaluation, as this is a violation of FERPA (Family Education Rights and Privacy Act) regulations.

Faculty members preparing curricular requests to be considered by the APC (and subsequent entities in the UNF Curricular Governance Process) should consult with academic advisors who will be cognizant of the different methods currently available to retrieve POS’s which satisfy conditions above.


Faculty members who have questions should not hesitate to contact Shawn Brayton ( in Academic Affairs.