Updated & Approved October 24, 2017
WHEREAS, Article IX, section 7(c), Florida Constitution provides that the Board
of Governors shall establish the powers and duties of the university board of
trustees as set forth therein and as may be established in Board of Governors’
WHEREAS, the Board of Governors amended Regulation 1.001, University Boards of
Trustees Powers and Duties, at its June 2016 meeting which supersedes the
delegation of authority to the boards of trustees contained in the Board of
Governors’ Resolution dated January 7, 2003, and
WHEREAS, the regulation delegates powers and duties to the university boards of
trustees so that the university boards have all of the powers and duties
necessary and appropriate for the direction, operation, management, and
accountability of each state university, and
WHEREAS, the University of North Florida is responsible for cost-effective
policy decisions as appropriate to the university’s mission, the implementation
and maintenance of high-quality education programs within law, the measurement of performance, the reporting of
information and the provision of input regarding state policy, budgeting, and
education standards, and
the University of North Florida Board of Trustees has revised and updated its
delegation of certain authorities to the University President, consistent with
state law, regulations and policies of the Board of Governors, and regulations
and policies of this Board,
NOW THEREFORE, Be it
The UNF Board of Trustees
hereby delegates to John A. Delaney, as University President, Chief Executive
Officer and Corporate Secretary of the Board of Trustees, responsibility for
the operation and administration of the University of North Florida, consistent with the authority delegated in this
regulation and any additional delegation as may be made by the Board of
Trustees from time to time. In carrying out these duties and responsibilities,
the President shall:
(1) University Administration and
(a) Organize the University to efficiently
and effectively achieve its goals, and periodically review and provide reports
to the Board of Trustees on University operations in order to determine how
effectively and efficiently the University is being administered and whether it
is meeting the goals of its strategic plan adopted by the Florida Board of
(b) Prepare a strategic plan in alignment
with the Board of Governors’ systemwide strategic plan and regulations, and the
University’s mission. University strategic plans shall first be considered and
approved by the UNF Board of Trustees and then submitted to the Board of
Governors for approval.
(c) Prepare a multi-year workplan for consideration
and approval by the Board of Trustees, and for submission to the Board of
Governors, that outlines UNF’s top priorities, strategic directions, and
specific actions and financial plans for achieving those priorities, as well as
performance expectations and outcomes on institutional and systemwide goals.
The workplan shall reflect UNF’s distinctive mission and focus on core
institutional strengths within the context of State University System goals and
regional, statewide, national and international needs.
(d) Prepare and periodically update a policy
addressing conflicts of interest for the UNF Board of Trustees and University
(e) Maintain an effective information system
to provide accurate, timely, and cost-effective information about UNF, and
requiring that all data and reporting requirements of the Board of Trustees and
Board of Governors be met.
(f) Take routine administrative actions on
behalf of the UNF Board of Trustees related to the development, adoption,
amendment or repeal of University regulations, or any action required under the
Florida Administrative Procedures Act, Chapter 120, F.S. This authority does
not include the final approval of University regulations.
(g) Propose regulations for approval by the
UNF Board of Trustees, when appropriate.
(h) Establish procedures related to data and
technology, including information systems, communications systems, computer
hardware and software, and networks.
(i) Secure comprehensive general liability
insurance pursuant to ss. 1001.706(4)(d) and 1004.24, F.S.
(j) Provide for payment of the cost of civil
actions against officers, employees, or agents of the UNF Board.
(k) Govern traffic on the grounds of the University
and in other areas in accordance with law and any mutual aid agreements entered
into with other law enforcement agencies.
(l) Establish the program for campus safety
and emergency preparedness, including safety and security measures for University
personnel, students, and campus visitors.
(m) Close all or portions of the University
campus and cease normal operations and services in the event of an emergency,
when, in the President’s judgment, such action would protect the safety, health
and welfare of the University faculty, students and staff, and the University
facilities and grounds. In exercising this authority, the President is
authorized to determine and assign those employees who are required to provide
(n) Consult with the Chancellor of the State
University System prior to recommending any acquisition, establishment,
reclassification, relocation, or closure of additional campuses or special
purpose centers to the Board of Trustees.
(o) Set the agenda for meetings of the Board
of Trustees in consultation with the chair.
(p) Consult with the Board of Trustees in a
timely manner on any matters appropriate to its policy-making and fiduciary
(2) Academic Programs and Student
(a) Propose for adoption by the UNF Board, as
appropriate, university regulations or policies in areas including, but not
Such regulations or policies shall be
consistent with any applicable Board of Governors’ regulations.
(b) Develop, approve, and implement
non-degree and non-college credit granting educational programs of the
(c) Award degrees, including posthumous, in
memoriam and honorary degrees.
(d) Develop, approve, and implement student
exchange programs, including without limitation those that are ancillary to the
degree and non-degree and non-college credit granting programs of the
(e) Establish the internal academic calendar
of the University within general guidelines of the Board of Governors.
(f) Establish a committee to periodically
review and evaluate the student disciplinary system. At least one-half of the
members of the committee shall be students appointed in consultation with the Student
(g) Approve the internal procedures of
student government organizations.
(h) Approve the establishment of an
educational research center for child development in accordance with the
provisions of s. 1011.48, F.S.
(i) Administer all aspects of the UNF intercollegiate
athletics program, with periodic reports to the Board of Trustees on the
operations of the program including, but not limited to, finances, audit and
compliance, and changes in key personnel.
(a) Establish and implement policies and
procedures to recruit, appoint, transfer, promote, compensate, evaluate,
reward, demote, discipline, and remove personnel, in accordance with
regulations and policies of the UNF Board of Trustees and the Board of Governors.
(b) Consult with the chair of the Board of Trustees, or other trustee
designee, on the hiring, dismissal, and compensation of any person to serve in
a Vice President capacity, as the Athletic Director, or as a Head Coach, or
other senior executive direct report position to the President or the Board of
Trustees. In addition to directly
reporting to the President, the following positions shall have a reporting
relationship to the Board of Trustees: the General Counsel, the Chief Audit
Executive and the Chief Compliance Officer.
(c) Approve travel in accordance with s.
(d) Serve as the University representative
with regard to administering collective bargaining matters; appointing members to
the collective bargaining teams to negotiate agreements on behalf of the UNF
Board of Trustees; and signing final agreements for the UNF Board of Trustees
after ratification by collective bargaining units.
(4) Financial Management.
(a) Keep the Board of Trustees apprised of the financial condition of
the University and any direct support organizations certified by the Board of
Trustees or affiliated organizations subject to the oversight of the Board of
(b) Prepare an institutional budget request,
including a request for fixed capital outlay, and an operating budget for approval
by the UNF Board of Trustees.
(c) Recommend to the UNF Board of Trustees a
schedule of tuition and fees to be charged by the University, within law and
regulations of the Board of Governors, and regulations and policies of the UNF
Board of Trustees. The President may
establish the fee schedules for services and equipment provided on a cost
recovery basis and which are not a part of the required costs for enrolling in
academic coursework or for housing. Examples of these fees and fines include,
but are not limited to, child care services provided to the public, fines or
penalties for lost or damaged property and facility rentals.
(d) Recommend to the UNF Board of Trustees a
regulation for the waiver for tuition and fees pursuant to law and regulations
established by the Board of Governors.
(e) Account for expenditures of all state,
local, federal, and other funds in accordance with guidelines or regulations
established by the Board of Governors, and as provided by state or federal law.
(f) In accordance with the provisions of s.
1011.40, F.S., prepare the operating budget of the University as prescribed by
law, regulations of the Board of Governors, policies of the UNF Board of
Trustees, and provisions of the General Appropriations Act, for approval by the
Board of Trustees. The proposed expenditures, plus transfers, and balances
shall not exceed the estimated income, transfers, and balances. The budget and
each part thereof shall balance. If at any time the unencumbered balance in the
education and general fund of the UNF Board of Trustees approved operating
budget goes below 5 percent, the President shall provide written notification
to the Board of Governors.
(g) Enter into agreements for, and accept,
credit card payments as compensation for goods, services, tuition, and fees.
(h) Establish policies and procedures for the
performance of annual internal audits of University finances and operations. All
reports generated from such audits must be submitted to the Board of Governors
after review and acceptance by the UNF Board of Trustees.
(i) Transfer funds from one depository to
another, within a depository, to another institution, or from another
institution to a depository for investment purposes; transfer funds in a
similar manner when the transfer does not represent an expenditure, advance, or
reduction of cash assets in accordance with s. 1011.42(6), F.S. and Delegation
of Authority approved April 20, 2006. All budget transfers related to this
delegation will be reported as part of the quarterly report to the Board of
(j) In accordance with s.
1011.42(6), F.S. authorize budget transfers from reserve accounts (other than
the President’s reserves over which the President shall exercise full
discretion) in amounts not exceeding $200,000. Budget transfers in amounts
exceeding $200,000 but less than $500,000 require the approval of the Chair of
the UNF Board of Trustees Finance and Audit Committee; amounts exceeding
$500,000 require prior approval of the UNF Board of Trustees.
(k) Sign checks to pay
legal obligations of the University in accordance with s. 1011.42(7), F.S.
(l) Perform banking
transactions, which authority shall also be delegated to the Vice President and
Assistant Vice President for Administration and Finance, the University
Controller and Associate Controller, and the University Treasurer, and other
positions deemed by the President or senior designee reporting to the President
to have responsibility for financial matters.
(m) Employ private attorney services after
consulting with UNF’s General Counsel.
(n) Employ the services of collection
agencies when deemed advisable in collecting delinquent accounts and to charge
off and settle accounts for amounts not exceeding $10,000 when uncollectible. The
President will annually report the status of accounts receivable charge-offs to
(o)Ensure the Board of Trustees is
presented with sufficient information for prudent decision-making for projects
subject to the Board of Governors Debt Management Guidelines and Public-Private
Partnership Guidelines, and University guidelines.
(5) Property and Purchasing.
(a) Administer a program for the maintenance
and construction of facilities pursuant to Chapter 1013, F.S.; certify to the
Board of Governors or Department of Education, as requested, a project’s
compliance with the requirements for expenditure of Public Education Capital Outlay
(b) Act for the UNF Board of Trustees as
custodian of all University property.
(c) Approve and execute contracts for the purchase,
sale, lease, license, or acquisition of commodities, goods, equipment, and
contractual services, leases of real and personal property, and construction.
The acquisition may include purchase by installment or lease-purchase. Such
contracts may provide for payment of interest on the unpaid portion of the
purchase price. A contract for the purchase of goods and services exceeding
$1,000,000 requires approval by the chair of the Finance and Facilities Committee.
(d) In accordance with the provisions of s.
1013.48, F.S., approve change orders in the name of the UNF Board of Trustees
for amounts not exceeding $100,000 in accordance with the provisions of the UNF
Board of Trustees delegation of authority approved January 26, 2006. All such
approvals shall be for the purpose of expediting the work in progress and shall
be exercised in accordance with the President’s further delegation of change
order approval authority to the Office of Administration and Finance. The
President or designee may make change orders for an amount exceeding $100,000
after consultation and approval of the chair of the Finance and Facilities Committee.
Change orders exceeding $1 million require the prior approval of the Finance and
Facilities Committee. All change orders shall be reported to the Board of
Trustees and entered in to the official minutes as soon as practicable at a
regular meeting of the Board.
(e) Regulate the use, maintenance,
protection, and control of, and the imposition of charges for, University-owned
or University-controlled buildings and grounds, property and equipment, name
trademarks and other proprietary marks, and the financial and other resources
of the University.
(f) Adjust property records and dispose of
state-owned tangible personal property in the University’s custody in
accordance with the procedures established by the Board of Trustees.
Notwithstanding the provisions of s. 273.055(5), F.S., all moneys received from
the disposition of state-owned tangible personal property shall be retained by
the University and disbursed for the acquisition of tangible personal property
and for all necessary operating expenditures. The University shall maintain
records of the accounts into which such moneys are deposited.
(g) Protect, develop, and transfer the work
products of University personnel and other University agents and contractors,
which authority shall include but not be limited to licensing, assigning,
selling, leasing, or otherwise allowing the use of or conveying such work
products and securing and enforcing patents, copyrights, and trademarks on such
(h) In accordance with s. 705.18, F.S., and
Board of Governors’ regulation, take charge of any lost or abandoned personal
property found on the University campus or on premises owned or controlled by
the University or any direct support organization thereof. If the property is
not claimed by the owner within 30 days after it is found, or a longer period
of time as may be deemed appropriate by the President, the President or
designee shall dispose of or make use of the property in accordance with
established policies and procedures that best meet the needs of the University.
(i) Prepare a campus master plan for adoption
by the UNF Board of Trustees, and prepare a campus development agreement for
execution by the UNF Board of Trustees, pursuant to section 1013.30, F.S., and
report on progress under the master plan.
(j) Recommend for adoption and promulgation
by the UNF Board of Trustees, regulations establishing basic criteria related
to procurement, including procedures and practices to be used in acquiring
commodities and contractual services, in accordance with Board of Governors’
(k) Exercise responsibility for the fire
safety and sanitation of public educational and ancillary plants.
(6) Miscellaneous Powers and
(a) In accordance with s. 1004.28, F.S. and
Board of Governors Regulation, recommend to the UNF Board of Trustees for final
approval, the creation and certification, as well as the decertification and
dissolution, of direct support organizations, and any other affiliated
organization of the University whose authorizing legislation, bylaws or
agreement with the University so requires, in order to serve the needs or
further the interests of the University.
(b) Appoint a representative to the governing
boards of each direct support organization or any other affiliated organization
of the University. Prior to appointing representatives to the governing boards
of direct support organizations or any other affiliated organization of the
University, the President shall consult with the chair of the Board, or other
(c) Accept gifts, grants, bequests, and
devises on behalf of the university.
(d) In accordance with the terms specified by
the donor, to designate the purpose for which, and the location at which, the
income and/or principal of a gift shall be used and to make allocations in
(e) To determine, consistent with any
expressed intent of the donor, the purpose for which and the location at which
a gift shall be used, to determine whether income and/or principal shall be
used, and to make allocations and reallocation in accordance therewith, to the
extent not specified by the donor of a gift.
(f) Establish policies regulating the
administration and operation of the UNF Division of Sponsored Research. The
President, or his designee, is authorized to negotiate, enter into, and execute
research contracts; to solicit and accept research grants and donations; and to
fix and collect fees, other payments, and donations that may accrue by reason
thereof. The President or his designee may negotiate, enter into, and execute
contracts on a cost-reimbursement basis and may provide temporary financing of
such costs prior to reimbursement from moneys on deposit in a sponsored
research development fund, except as may be prohibited elsewhere by law.
(g) All purchases of a division of sponsored
research shall be made in accordance with the policies and procedures of the University
pursuant to guidelines of the Board of Governors; however, upon certification
addressed to the President that it is necessary for the efficient or
expeditious prosecution of a research project, the President may exempt the
purchase of material, supplies, equipment, or services for research purposes
from the general purchasing requirement of the Florida Statutes.
(h) Comply with all applicable laws, rules,
regulations, and requirements.
(i) Minimize university risk and manage the
university’s risk management program.
(j) Delegate electronically or in writing to
any employee of the University who:
1. is a Vice
President with responsibility in an area relating to the subject matter of the delegation;
2. is a
manager with responsibility in an area relating to the subject matter of the
delegation who reports directly to a position at or above the level of Vice
3. holds a
position at the University that is equivalent in seniority or responsibility to
a Vice President or such manager, as determined by the President or the Vice
President for Human Resources; or
4. is deemed by the President to have the appropriate
provided that the delegation specified the
date of the delegation, the name and title of the delegee, the particular
authority or portion of authority being delegated and a copy of such delegation
is filed with the delegee and with the Vice President and General Counsel of
the University, and a table of the delegations is provided to the Board of
Trustees. Although the president may re-delegate to appropriate officials, the
president retains the final authority and responsibility for the administration
of the university and may condition, limit, or revoke any delegated signature
authorities at any time. Authorities the President reserves may not be
exercised by any other person, unless expressly authorized by administrative
policy or presidential directive.
(k) Initiate and settle lawsuits and claims,
and appeal adverse rulings in accordance with the provisions of the UNF Board
of Trustees Delegation of Authority approved June 20, 2006 when doing so would
be in the best interests of the University.
claims up to $100,000, the President or designee may take action.
claims greater than $100,000, but less than $250,000, the President or designee
may take action after consultation with the Chair of the Finance and Facilities
Committee or the Chair of the Board of Trustees, as appropriate.
claims above $250,000, the President will consult with and seek the approval of
the members of the Finance and Facilities Committee. The President or designee
shall report all actions above $250,000 to the full Board.
(l) Perform such other duties as the UNF
Board of Trustees may determine are necessary or appropriate for the
administration of the University, in compliance with any applicable laws and
Board of Governors’ regulations and policies, and resolutions.
(m) Nothing in this resolution should be
construed as limiting or divesting the Board of Trustees’ right to exercise any
authority or responsibility as deemed appropriate.
any additional contract or other matter of the University, a direct support
organization, or other University affiliated entity, beyond ordinary standards
and not covered by specific standards, would be considered material to the
University and/or a direct support organization or University affiliated
entity, including its resources or reputation, or would generate significant
media attention, the President or designee is expected to confer with the chair
of the Board and to notify the vice chair of the Board. Also, if any matter is expected to generate
significant media attention outside of the ordinary course, the President is
expected to notify the full Board of Trustees.
The chair of the Board and the President shall collaborate over time to
support their mutual understanding of this expectation, recognizing that there
are judgments involved for both of them.
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