Greene, Rad Lovett, Joannie Newton, Lanny Russell, Bruce Taylor, Joseph Turner
Lovett recognized a quorum and called the meeting to order.
Lovett asked for a MOTION to approve minutes from the March 18, 2014 committee
meeting. A MOTION was offered and seconded. The MOTION was unanimously
Lovett asked for a MOTION to approve minutes from the May 22, 2014 committee
meeting. A MOTION was offered and seconded. The MOTION was carried unanimously.
Lovett addressed those in attendance and offered opportunity for comments on
items on the agenda. There were no comments.
Lovett asked Vice President Shuman to report on this item.
President Shuman stated that the schedule of tuition and fees included no
increases in tuition. She clarified that the two fee increases -- $1.00
increase in the athletic fee and $0.09 increase in the health fee – were
approved by the full Board at the March 18, 2014 plenary session.
President Shuman clarified that, because there were no changes to tuition, and
fees were previously approved, this item did not require a MOTION for approval.
Lovett asked Vice President Shuman to speak about this item.
President Shuman stated that proposed changes to this regulation included two
fee increases -- $1.00 increase in the athletic fee and $0.09 increase in the
health fee. She noted that these fees were approved by the full Board at the
March 18, 2014 plenary session.
President Shuman clarified that this regulation was being promulgated as an
emergency regulation and would return to the Board for approval according to
the standard approval process.
Lovett asked for a MOTION for approval of the emergency regulation (schedule of
tuition and fees). A MOTION was offered and seconded. The MOTION was
Lovett asked Vice President Serwatka to speak about this item.
President Serwatka stated that the university was recommending changes to the
existing pre-employment requirements regulation. Proposed changes include (1)
renaming the regulation, background
checks, (2) broadening the regulation so pre-employment criminal background
checks will be conducted on all new faculty and staff hires, and current
faculty and staff who, because of their job duties, are required by law, and
(3) to require that background checks be reviewed by procedures recommended by
the EEOC. He clarified that the previous regulation limited background checks
to specific types of positions and excluded in-unit faculty applicants whose
conditions of employment were covered by the UFF.
President Serwatka noted that background checks were contracted out and
combined with student background checks, which helped to reduce costs.
asked how the university was informing people of results from their background
checks. The administration responded that results were discussed with those who
had unclear information. And, if an employee was turned down, they could contact
the company performing the background check.
President Serwatka reported that the university had vetted these proposed
changes through the campus community, with Dr. Jay Coleman representing
Lovett asked for a MOTION for approval of changes to the pre-employment
requirements regulation. A MOTION was offered and seconded. The MOTION was
President Shuman clarified that there were two major changes to the debt
management guidelines. She listed the changes as, (1) the BOG changed the
submission of proposed debt for approval from 60 to 90 days, and (2) the BOG
added: (a) an analysis showing quantitative metrics, (b) an
explanation as to why the project is essential to the university’s core
mission, (c) an assessment of private sector alternatives, and (d) an
analysis showing expected rate of return.
Lovett asked for a MOTION for approval of changes the UNF’s debt management
guidelines. A MOTION was offered and seconded. The MOTION was carried
President Shuman spoke about the four DSO budgets, stating that the UNF
Foundation, Inc., management fee was based on $89 million. She noted that a new
account was established to separate the president’s discretionary account and
the university’s sponsorships of events.
TSI budget is showing positive income and improving overall. Vice President Shuman mentioned that additional
grants may manifest during the fall term and salary and fringe benefits would
President reported that the Financing Corporation had a small budget.
President Shuman reported on MOCA, Jacksonville, stating that the budget showed
support from the university increasing. She clarified that this resulted from
MOCA employees being brought over and provided with benefits. She noted that
MOCA anticipated a $150,000 award from a cultural grant from the state. Vice
President Shuman reported that UNF anticipates providing an additional $120,000
in FY 13/14 to MOCA, which is less than the past two years. She noted that MOCA
was on the right trajectory and Vice President Merchant collaborated on fund
raising. Additionally, there was increased synergy with the Department of Art
President Shuman reported on MOCA, Jacksonville’s debt, noting that Regions was
paid off with a discount and $25,000 was paid toward debt to UNF. She clarified
that this budget includes $50,000 to pay UNF for debt.
item was provided for information only. No additional action was required.
Lovett asked Mr. Robert Berry, director of the Office of Internal Auditing, to
speak about this item.
Berry started his discussion by explaining his methodology behind audit
planning. He noted that the plan would be presented for approval at the next
meeting. He then presented an update, noting that there were major delays in
the student fee activity project but others were on track. And, that he was
currently gathering information related to one in-person inquiry.
President Shuman reported that 84.0 percent of the budget was expended and
divisions had expended between 75 and 92 percent of their budgets. She noted
that PO&M was projected to have savings from utilities and residual
reserves. And, salary savings, estimated at $2.7 million, will be returned to
central reserves. Of this amount, $1.7 million will be allocated to summer
school. Vice President Shuman also noted
that the university anticipated that 52 percent of monies in central reserves
would be expended.
President Shuman reported that investments were more than cash in the bank and
interest rates were .5%.
Lovett adjourned the meeting.
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