University of North Florida
Board of Trustees

  • Plenary Session
June 10, 2014
University Housing Club House, Building 17, Room 2100 at ~11:15 a.m.

Agenda

Item 1 Call to Order 

Chair Greene will call the meeting to order.

Item 2 Chair’s Report 

Chair Greene will address the Board and present the Chair’s Report.

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.

Item 4 Open Comments 

Chair Greene will offer opportunity for open comments concerning items on this agenda.

Item 5 Consent Agenda 

Chair Greene will address the Board and present the consent agenda for approval.

 

Proposed Action – Approval – Motion and Second Required

Item 5A Minutes (March 18, 2014) 

Item 5B Items from the Academic Affairs Committee 

Item 5Bi Update to the Multi-Year University Work Plan  - Provost Traynham's Presentation

The Board of Governors (BOG) has specified that “Each board of trustees shall prepare a multi-year work plan/report for the Board of Governors that outlines its university’s top priorities, strategic directions, and specific actions and financial plans for achieving those priorities, as well as performance expectations and outcomes on institutional and system-wide goals.  The work plan/report shall reflect the university’s distinctive mission and focus on core institutional strengths within the context of State University System goals and regional and statewide needs.”

 

This request was reviewed by the Academic Affairs Committee and received a unanimous recommendation for approval by the full Board.

Item 5Bii New Degree Program – Political Science and Public Administration

The purpose of this item is to seek approval of an interdisciplinary Master of Arts in International Affairs (MAIA). This degree would be the first in the College of Arts and Sciences to offer an international-oriented graduate degree in the social sciences. The degree would fit with expectations of potential employers and prepare students for careers available with the U.S. government, international governmental organizations, international nongovernmental organizations and education.

 

The MAIA degree is consistent with priorities of the Board of Governors (BOG) and the State University System (SUS) Strategic Plan. As described State University System Strategic Planning Goals, the MAIA degree will support engagement in a global society and contribute to international-related research and public service at home and abroad. More specifically, the MAIA degree is consistent with the Board of Governors’ points of emphasis by contributing to the quality and relevance of academic programs in our globalized economy. And, the MAIA will be UNF’s first social sciences graduate degree with an international focus, making such an education available to those in the Northeast Florida region.

 

Currently three other SUS institutions offer masters-level programs in international affairs. All three institutions indicated that there are no concerns about potential impact on enrollment.

 

UNF’s undergraduate International Studies Program has 165 majors who are candidates for the graduate program. UNF estimates that a new cohort of this program would be about 20 new students with an average new class of 20 per year.

 

The MAIA degree will not require new lines but the departments anticipate being able to replace departing colleagues who retire or resign in order to have the resources to offer the program. Contributing departments anticipate that there may be a slight increase in the use of adjuncts at the undergraduate level because some departments may need to assign faculty to the newly proposed degree.

 

This request was reviewed by the Academic Affairs Committee and received a unanimous recommendation for approval by the full Board.

Item 5Biii New Degree Program – Master of Science in Civil Engineering, Coastal and Port Engineering  

This item proposes a new major of Coastal and Port Engineering within the existing Master of Science in Civil Engineering degree. There is currently no other Port Engineering program in the state. This proposed degree will focus on the study, design, development and construction of physical infrastructure necessary to grow the economy while maintaining the high quality of life afforded by living on the coast.

 

The proposed major is consistent with the current State University System (SUS) Strategic Planning Goals in that it is an existing STEM degree, the major is tied to the economic needs of the region and the major is supported by local industry.

 

The U.S. Army Corps of Engineers projects that employment of water transportation occupations is projected to grow faster than the average for all occupations from 2010 to 2020. At a local level, the proposed expansion of the port facilities in the Jacksonville area makes this topic particularly significant to Northeast Florida.

 

A survey conducted among existing Engineering students revealed that the subject matter of the proposed major is widely considered a valuable area of student with 96.5 percent indicating that port and coastal engineering is important to the region. And 77 percent of those surveyed indicated they were considering pursuing a graduate degree.

 

No other programs will be impacted by the implementation of the proposed major and no budget reassignment is necessary. The proposed program is built upon existing courses that have already been taught and will further enhance the existing undergraduate program in Civil Engineering which already has an approved concentration in Coastal and Port Engineering at the undergraduate level.

 

This request was reviewed by the Academic Affairs Committee and received a unanimous recommendation for approval by the full Board.

Item 5Biv Amendment to Regulation – Religious Observances    

The purpose of this item is to propose amendments to the religious observances regulation so it will conform to current university procedures.

 

This request was reviewed by the Academic Affairs Committee and received a unanimous recommendation for approval by the full Board.

Item 5C Items from the Finance and Audit Committee 

Item 5Ci Schedule of Tuition and Fees for 2014-2015  

The UNF administration is recommending no tuition increase for either the undergraduate or graduate programs.

 

This request was reviewed by the Finance and Committee and received a unanimous recommendation for approval by the full Board.

Item 5Cii Emergency Regulation Amendments – Schedule of Tuition and Fees  

The purpose of this item is to present proposed amendments to the 2014-2015 tuition and fees regulation. The regulation will become effective upon approval of the Board of Trustees and the Board of Governors.

 

This request was reviewed by the Finance and Committee and received a unanimous recommendation for approval by the full Board.

Item 5Ciii Amendments to Regulation – Pre-Employment Requirements  

This item proposes revising the pre-employment requirements regulation.

 

This pre-employment requirements regulation, renamed background checks regulation, proposes revisions to broaden the regulation so pre-employment criminal background checks can be conducted on all new faculty and staff hires and current faculty and staff who are required by Florida law to undergo background checks.

 

This request was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

I tem 5Civ Proposed Revisions - Debt Management Guidelines  

The purpose of this item is to present proposed revisions to guidelines which confirm that UNF and its DSOs engage in sound debt management practices. These guidelines ensure that the Board of Trustees receives formalized guiding principles for the issuance of debt by UNF and its DSOs. These guidelines have been approved by the UNF Financing Corporation.

 

This request was reviewed by the Finance and Audit Committee and received a unanimous recommendation for approval by the full Board.

Item 5D Items from the Student Life and Facilities Committee 

Item 5Di Amendments to, and Consolidation of, Regulations – Parking Regulation

The purpose of this item is to propose amendments to, and consolidation of, parking regulations into a single regulation governing parking on campus.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 5Dii Repeal of Regulations – Parking Regulations

The purpose of this item is to propose repeal of parking regulations, to include vehicle parking permits; parking permit fees, styles, display requirements, replacements and refunds; parking locations; motor scooter, motorcycle, moped, bicycle, boat, RV, portable storage container, trailer and non-motorized vehicle regulations; violations of parking regulations; fines, late fees and other penalties; payment procedures; vehicle towing, impoundment and immobilization; appealing citations and appellate procedures; and disposition of fees and fines collected. The proposed repeal is being undertaken in order to consolidate all prior parking regulations into a single regulation which will govern parking on campus.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 5Diii Amendments to Regulation – Parking Citation Rates for 2014-2015  

Regulation 9.0070R I. (1) provides for the Board of Trustees to approve the fines for citations, late fees and immobilization fees. The 2014-2015 Parking Council reviewed the parking citation fine amounts and recommended the following:

  • No changes to current permit rates, fines and fees for parking functions.
  • Increase the price of daily permits purchased from the parking booths from $3 to $5.
  • Reduce the price of daily permits purchased from the pay & display dispensers from $3 to $2.
  • Add a fee for the late payment for a parking permit.

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 5Div Three-Year and Five-Year Capital Improvement Plan (CIP-2) and Legislative Budget Request for 2015-2016 through 2019-2020 (PECO)

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request. At the same time, they are expected to submit a Five-Year Capital Outlay request.

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed three-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 5Dv Annual Capital Outlay Plan for Fiscal Year 2014-2015  

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2014-2015.

 

This request was reviewed by the Student Life and Facilities Committee and received a unanimous recommendation for approval by the full Board.

Item 6 UNF’s Budget for 2014-2015

Each university board of trustees is required to approve the university budget prior to submission to the Florida Board of Governors and the Florida Legislature.

 

The UNF budget was discussed at a workshop May 22. It is now being presented to this full Board for review and approval.

 

V ice President Shuman will address the Board and present this item.

 

Proposed Action – Approval – Motion and Second Required

Item 7 Listing of Reports from the Academic Affairs Committee

This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 7A Academic Affairs Presentation – Dr. Kerry Clark, Associate Professor of Public Health – Lyme Disease

Dr. Kerry Clark, associate professor of Public Health, provided a presentation on his, and his colleagues’ discoveries of two species of Lyme disease bacteria previously unknown to infect humans in patients.

Item 8 Listing of Reports from the Finance and Audit Committee

This item provides a listing of reports from the Finance and Audit Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 8A Direct Support Organizations (DSOs) Budgets: (1) UNF Foundation, Inc., (2) UNF Training & Services Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville

Vice President Shuman presented, for review, budgets for UNF’s DSOs, including the (1) UNF Foundation, Inc., (2) UNF Training & Service Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville.

Item 8B Office of Internal Auditing – Quarterly Report

Mr. Robert Berry presented a report to the Board of Trustees for this quarter’s activities in the Office of Internal Auditing.

I tem 8C Quarterly Budget Report

Vice President Shuman provided a review of this quarter’s budget report.

Item 8D Treasurer’s Report  

Vice President Shuman provided an overview of the current treasurer’s report.

Item 9 Listing of Reports from the Student Life and Facilities Committee

This item provides a listing of reports from the Student Life and Facilities Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 9A Capital Projects Quarterly Report and Change Orders

Vice President Shuman provided a quarterly report to the Board of Trustees that described current progress on each project, funding sources, and any current issues, including change orders.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

Item 10 Adjournment

Chair Greene will adjourn the meeting.