University of North Florida
Board of Trustees
Finance and Audit Committee

  • Meeting
October 15, 2013
Osprey Commons, Talon Room at 12:15 a.m.

Agenda

Item 1 Call to Order

Chair Munoz will call the meeting to order.

Item 2 Minutes (June 11, 2013)

Chair Munoz will ask for approval of the minutes from the June 11, 2013 meeting.

 

Proposed Action – Approval – MOTION and Second Required

Item 3 Open Comments

Chair Munoz will offer opportunity for open comments concerning items on this agenda.

Item 4 Market-Rate Tuition for the Academic Partnerships’ Contract with UNF

The purpose of this item is to request approval of market-rate tuition for Academic Partnerships’ contract with the university. 

 

As discussed at the Board’s retreat, Academic Partnerships is a for-profit firm which works with universities to market specific on-line programs to individuals throughout the country.  Under contract, Academic Partnership would work with UNF to offer its (1) RN to BSN (Bachelor of Science in Nursing) program, a (2) M.Ed. in Exceptional Student Education, a (3) M.S. in Nutrition, and the (4) Doctor of Nursing Practice degrees in an on-line format to students who are currently not attending UNF.

 

 Provost Traynham will address the committee and present the market-rate tuition for the Academic Partnerships’ contract with UNF.

 

Proposed Action – Approval – MOTION and Second Require

Item 5 Approval of a New Percentage Structure for the Collegiate License Plate Revenue

The purpose of this item is to seek approval for a new percentage structure for the collegiate license plate revenue.

 

The administration would like to redirect 12 percent of the revenue from the collegiate license plate revenue from the fundraising portion to academic enhancement. Currently, 70 percent of the revenue is primarily for First Generation scholarships and the remaining 30 percent (fundraising portion) funds the ads to promote the license plate program. This redirect would provide about $5,000 under the academic enhancement category to be used by the Foundation Board to award to the Board Initiative projects involving faculty and students. This change will also require Board of Governors approval.

 

V ice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 6 Approval of Amendments to a Regulation – 11.0030R Payment of Tuition and Fees

The purpose of this item is to see approval of proposed amendments to the Payment of Tuition and Fees regulation. 

 

The administration is proposing amendments to this regulation to allow for multiple payment plans. As currently written, the regulation only allows for a half-and-half payment plan.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 7 Approval of Amendments to a Regulation – 11.0010R Schedule of Tuition and Fees

As has been the practice in previous years, the Schedule of Tuition and Fees regulation was presented to the Board of Trustees as an emergency regulation in June, and is again coming to the Board through the standard regulation promulgation process. The purpose of this practice has been to meet deadlines for the Board of Governors’ review and approval procedures.

 

To this end, the Board of Trustees approved the Schedule of Tuition and Fees emergency regulation at the June 2013 meeting. And the purpose of this item is to present the proposed amendments to the 2013-2014 tuition and fees regulation for the standard promulgation process.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 8 Approval to Repeal a Regulation – 13.0010R Purchasing Program Overview

The purpose of this item is to propose repeal to the Purchasing Program Overview. This is being undertaken to establish and implement a new regulation that is current and in accordance with the recently adopted Board of Governors regulation on purchasing programs.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 9 Approval of a New Regulation – 13.0010iR Purchasing Program

The purpose of this item is to propose a new regulation for the Purchasing Program. The proposed new regulation will set forth a competitive solicitation threshold of no greater than $75,000 (UNF’s prior regulation was no greater than $50,000). The new regulation will also include the language to grant preferences for Florida-based vendors when awarding of contracts by competitive solicitation for personal property and printing.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 10 Approval to Repeal a Regulation – 13.0020R Purchasing – Notice and Protest Procedures

The purpose of this item is to propose repeal to the Purchasing – Notice and Protest Procedures.  This is being undertaken to establish and implement a new regulation that is current and in accordance with the recently adopted Board of Governors regulation on purchasing programs. 

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 11 Approval of a New Regulation – 13.0020iR Notice and Protest Procedures for Protests Related to a University Contract Procurement Process

The purpose of this item is to propose a new regulation that will set forth an exclusive set of procedures to apply to protests that arise from all university contract procurement.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 12 Approval of Amendments to a Regulation – 13.0030R Purchasing Program Bonding Requirements

The purpose of this item is to propose amendments to the Purchasing Program Bonding Requirements regulation, to allow the university to coincide with the recently amended Board of Governor’s regulation on bonding requirements.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 13 Audit Charter for the Office of Internal Auditing

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines. 

 

Mr. Robert Berry, director of the Office of Internal Auditing, will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 14 Audit Charter for the Finance and Audit Committee

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Finance and Audit Committee. This annual review is consistent with the Institute of Internal Auditors’ guidelines. 

 

Mr. Robert Berry, director of the Office of Internal Auditing, will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 15 Approval of the Office of Internal Auditing Audit Plan

The purpose of this item is to present, for approval, the Office of Internal Auditing Audit Plan for 2013-2014. 

 

Mr. Robert Berry, director of the Office of Internal Auditing, will address the committee and present this item.

 

Proposed Action – Approval – MOTION and Second Required

Item 16 Direct Support Organizations (DSOs) Audits, and Form 990’s, (1) UNF Foundation, Inc., (2) UNF Training & Services Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville

The purpose of this item is to present, for review, audits for UNF’s DSOs, including the (1) UNF Foundation, Inc., (2) UNF Training & Service Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville. Also, this item is in response to the Board of Governors’ requirement that the Board of Trustees review the university’s direct service organizations federal Internal Revenue Service Return of Organization Exempt from Income Tax form (Form 990).  

 

V ice President Shuman will address the committee and present this item.

Item 17 Accounts Receivable Write-Offs

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board. 

 

Vice President Shuman will address the committee and present this item.

Item 18 Office of Internal Auditing – Annual Report

The purpose of this item is to present a report for this year’s activities in the Office of Internal Auditing.

 

Mr. Robert Berry, director of the Office of Internal Auditing, will address the committee and present this item.

Item 19 Office of Internal Auditing – Quarterly Report

The purpose of this item is to present a report to the Board of Trustees for this quarter’s activities in the Office of Internal Auditing.

 

Mr. Robert Berry, director of the Office of Internal Auditing, will address the committee and present this item.

Item 20 Quarterly Budget Report

This item provides a review of this quarter’s budget report.

 

Vice President Shuman will address the committee and present this item.

Item 21 Treasurer’s Report

This item provides an overview of the current treasurer’s report.

 

Vice President Shuman will address the committee and present this item.

Item 22 Adjournment

Chair Munoz will adjourn the meeting.