University of North Florida
Board of Trustees

  • Plenary Session
October 15, 2013
Osprey Commons, Talon Room at 1:00 p.m.

Agenda

Item 1 Call to Order

Chair Taylor will call the meeting to order. 

Item 2 Chair’s Report

Chair Taylor will address the Board and present the Chair’s Report.  

Item 3 President’s Report

President Delaney will address the Board and present the President’s Report.  

Item 4 Open Comments

Chair Taylor will offer opportunity for open comments concerning items on this agenda. 

Item 5 Consent Agenda

Chair Taylor will address the Board and present the consent agenda for approval. All items were reviewed by their respective committee and received a recommendation for approval by the full Board.

 

Proposed Action –Approval – Motion and Second Required 

Item 5A Minutes (1) June 11, 2013 Special Meeting, (2) June 11, 2013 Plenary Session, (3) June 25, 2013 Special Meeting, and (4) September 10, 2013 Special Business Meeting)

Item 5B Items from the Student Life and Facilities Committee

There are no action items being brought forward from the Student Life and Facilities Committee meeting.

Item 5C Items from the Academic Affairs Committee

Item 5Ci Approval of Amendments to a Regulation – 2.0382R Admissions Transfer Students (Undergraduate)

The purpose of this item is to seek approval of proposed amendments to the Admissions – Transfer Students (Undergraduate) regulation.

 

The administration is proposing amendments to the Admissions – Transfer Students (Undergraduate) regulation. The proposed amendments are an effort to bind existing practice to this regulation and to the Selective Admissions Procedure. Our current practice is that the university does not require transfer applicants without an AA to complete the prerequisite courses prior to admissions. The university only allows programs to implement an admissions strategy like this after following the institution’s Selective Admissions Procedure. UNF’s Selective Admissions process assures that instituting the requirement of completing prerequisites does not have a significant negative impact on FTE generation, diversity, etc.

Item 5D Items from the Finance and Audit Committee

All items from the Finance and Audit Committee have been sufficiently vetted and recommended for approval by the full Board.

Item 5Di Market-Rate Tuition for the Academic Partnerships’ Contract with UNF

The purpose of this item is to request approval of market-rate tuition for Academic Partnerships’ contract with the university. 

 

As discussed at the Board’s retreat, Academic Partnerships is a for-profit firm which works with universities to market specific on-line programs to individuals throughout the country.Under contract, Academic Partnership would work with UNF to offer its (1) RN to BSN (Bachelor of Science in Nursing) program, a (2) M.Ed. in Exceptional Student Education, a (3) Master of Science in Nutrition, and the (4) Doctor of Nursing Practice degrees in an on-line format to students who are currently not attending UNF.

Item 5Dii Approval of a New Percentage Structure for the Collegiate License Plate Revenue

The purpose of this item is to seek approval for a new percentage structure for the collegiate license plate revenue. The administration would like to redirect 12 percent of the revenue from the collegiate license plate revenue from the fundraising portion to academic enhancement. Currently, 70 percent of the revenue is primarily for First Generation scholarships and the remaining 30 percent (fundraising portion) funds the ads to promote the license plate program. This redirect would provide about $5,000 under the academic enhancement category to be used by the Foundation Board to award to the Board Initiative projects involving faculty and students. This change will also require Board of Governors approval.

Item 5Diii Approval of Amendments to a Regulation –11.0030R Payment of Tuition and Fees

The purpose of this item is to see approval of proposed amendments to the Payment of Tuition and Fees regulation. 

 

The administration is proposing amendments to this regulation to allow for multiple payment plans. As currently written, the regulation only allows for a half-and-half payment plan.

Item 5Div Approval of Amendments to a Regulation – 11.0010R Schedule of Tuition and Fees

As has been the practice in previous years, the Schedule of Tuition and Fees regulation was presented to the Board of Trustees as an emergency regulation in June, and is again coming to the Board through the standard regulation promulgation process. The purpose of this practice has been to meet deadlines for the Board of Governors’ review and approval procedures.

 

To this end, the Board of Trustees approved the Schedule of Tuition and Fees emergency regulation at the June 2013 meeting. And the purpose of this item is to present the proposed amendments to the 2013-2014 Schedule of Tuition and Fees regulation for the standard promulgation process.

Item 5Dv Approval to Repeal a Regulation – 13.0010R Purchasing Program Overview

The purpose of this item is to propose repeal to the Purchasing Program Overview. This is being undertaken to establish and implement a new regulation that is current and in accordance with the recently adopted Board of Governors regulation on purchasing programs.

Item 5Dvi Approval of a New Regulation – 13.0010iR Purchasing Program

The purpose of this item is to propose a new regulation for the Purchasing Program. The proposed new regulation will set forth a competitive solicitation threshold of no greater than $75,000 (UNF’s prior regulation was no greater than $50,000). The new regulation will also include the language to grant preferences for Florida-based vendors when awarding of contracts by competitive solicitation for personal property and printing.

Item 5Dvii Approval to Repeal a Regulation – 13.0020R Purchasing– Notice and Protest Procedures

The purpose of this item is to propose a repeal to the Purchasing –Notice and Protest Procedures. This is being undertaken to establish and implement a new regulation that is current and in accordance with the recently adopted Board of Governors regulation on purchasing programs.

Item 5Dviii Approval of a New Regulation – 13.0020iR Notice and Protest Procedures for Protests Related to a University Contract Procurement Process

The purpose of this item is to propose a new regulation that will set forth an exclusive set of procedures to apply to protests that arise from all university contract procurement.

Item 5Dix Approval of Amendments to a Regulation – 13.0030R Purchasing Program Bonding Requirements

The purpose of this item is to propose amendments to the Purchasing Program Bonding Requirements regulation, to allow the university to coincide with the recently amended Board of Governor’s regulation on bonding requirements.

Item 5Dx Audit Charter for the Office of Internal Auditing

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Office of Internal Auditing. This annual review is consistent with the Institute of Internal Auditors’ guidelines.

Item 5Dxi Audit Charter for the Finance and Audit Committee

The purpose of this item is to conduct the annual review of, and re-ratification of the charter for the Finance and Audit Committee. This annual review is consistent with the Institute of Internal Auditors’ guidelines.

Item 5Dxii Approval of the Office of Internal Auditing Audit Plan

The purpose of this item is to present, for approval, the Office of Internal Auditing Audit Plan for 2013-2014.

Item 6 Listing of Reports from the Student Life and Facilities Committee

This item provides a listing of reports from the Student Life and Facilities Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 6A Fall 2013 Student Profile

In the continued effort to keep trustees apprised of current metrics and trends within the university, Mr. John Yancey, interim irector of Admissions will present a progress brief on current fall enrollments and the profile for this year’s first-time-in-college students.

Item 6B Capital Projects Quarterly Report and Change Orders

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues, including change orders.

 

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes. 

Item 6C Presentation on Transformational Learning Opportunities

Vice President Mauricio Gonzalez will introduce two current students, Mr. Brandon Little and Ms. Sakwabo Williams, and ask them to speak about their experiences with Transformational Learning Opportunities.

 

Brandon is a senior majoring in Transportation and Logistics. He has participated in three internships, all secured through various UNF Career Days. These internships include working as a logistics analyst at Crowley Maritime Corporation, distribution operations at the Target Distribution Center in Lake City, and Arizona Chemical where he was tapped to build a rate-optimization tool.

 

Sakwabo is an International Business major and worked with Commercial Services in Paris. She spent 12 weeks in Paris promoting U.S. companies to other countries and participating in various trade shows, including the largest food trade show in the world.

Item 7 Listing of Reports from the Academic Affairs Committee

This item provides a listing of reports from the Academic Affairs Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 7A International Business Flagship Program

Dr. Jeff Michelman, director of the International Business Flagship Program will provide an update on this program’s achievements and goals for the next several years.

Item 7B New Faculty Hires

In an effort to keep the Academic Affairs Committee apprised, Academic Affairs is providing a report on recent administrative and faculty hires for review by the committee.

Item 8 Listing of Reports from the Finance and Audit Committee

This item provides a listing of reports from the Finance and Audit Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Item 8A Direct Support Organizations (DSOs) Audits, and Form 990’s (1) UNF Foundation, Inc., (2) UNF Training & Services Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville

The purpose of this item is to present, for review, audits for UNF’s DSOs, including the (1) UNF Foundation, Inc., (2) UNF Training & Service Institute, Inc., (3) UNF Financing Corporation, Inc., and (4) MOCA, Jacksonville. Also, this item is in response to the Board of Governors’ requirement that the Board of Trustees review the university’s direct service organizations federal Internal Revenue Service Return of Organization Exempt from Income Tax form (Form 990).

Item 8B Accounts Receivable Write-Offs

Florida Statutes authorize the university’s Board of Trustees to charge off or settle uncollectible accounts. The Board delegated the authority for accounts receivable write-offs under $10,000 to the President of the university. As part of this delegation, the President will report annually the status of accounts receivable charge-offs to the Board.

Item 8C Office of Internal Auditing – Annual Report

The purpose of this item is to present a report for this year’s activities in the Office of Internal Auditing.

Item 8D Office of Internal Auditing – Quarterly Report

The purpose of this item is to present a report to the Board of Trustees for this quarter’s activities in the Office of Internal Auditing.

Item 8E Quarterly Budget Report

This item provides a review of this quarter’s budget report.

Item 8F Treasurer’s Report

This item provides an overview of the current treasurer’s report.

Item 9 Litigation Update

Twice each year the university provides the Board of Trustees with an update on the university’s pending significant litigation. 

 

Ms. Karen Stone will provide this report to the Board of Trustees.

Item 10 Adjournment

Chair Taylor will adjourn the meeting. 

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