University of North Florida
Board of Trustees
Student Life and Facilities Committee

  • Meeting
June 11, 2013
Osprey Commons, Talon Room at 12:15 p.m.

Minutes

Members Present

Carlo Fassi, Fred Franklin, Hugh Greene, Joy Korman, Rad Lovett, Oscar Munoz, Joannie Newton, Lynn Pappas, Myron Pincomb, Gordon Rakita, Lanny Russell, Bruce Taylor

Members Absent

Sharon Wamble-King

Item 1 Call to Order

Chair Pincomb documented a quorum and called the meeting to order at 12:20 p.m.

Item 2 Approval of the Minutes

Chair Pincomb offered trustees an opportunity to amend or approve the minutes. A MOTION for approval was offered and seconded. The MOTION was approved as presented.

Item 3 Open Comments

Chair Pincomb offered those in attendance an opportunity for comments on items on the agenda. There were no comments.

Item 4 Three-Year and Five-Year Capital Improvement Plan (CIP-2) and Legislative Budget Request for 2014-2015 through 2018-2019 (PECO)

Chair Pincomb asked Vice President Shuman to speak about this item.

 

Vice President Shuman explained that this was a standard request from the Board of Governors and included a list of projects the university would like to build over the next five years. She noted that UNF had not received any of these dollars in the last four years, with exception to Skinner-Jones Hall.

 

Vice President Shuman clarified that the PECO-eligible project requests had two changes: (1) priority 3, renovations to building 4, was changed from $12 million to $8 million; and (2) priority 7, purchase warehouse, was added. She also clarified that, if bonding was approved for CITF project requests, Board of Trustees approval would be required.

 

Chair Pincomb asked for additional comments or questions. After receiving none, he asked for a MOTION for approval of the three-year and five-year Capital Improvement Plan (CIP‑2) and Legislative Budget Request for 2014-2015 through 2018-2019 (PECO). A MOTION was made and seconded. The MOTION was carried unanimously.

Item 5 Annual Capital Outlay Plan for Fiscal Year 2013-2014

Chair Pincomb asked Vice President Shuman to speak about this item.

 

Vice President Shuman clarified that this item was a request to approve the capital outlay budget for the upcoming fiscal year. She stated that the proposed budget included capital outlay expenditures, by project from all fund sources.

 

Vice President Shuman provided details on projects, noting that completion of the student assembly center project would depend on bonding; however, without bonding, funds from the Foundation, Inc. would allow the design phase of the project to begin. She spoke about the Skinner-Jones Hall, noting that PECO allocation would provide for programing and design. But completion would depend on appropriations for next year.

 

Vice President Shuman clarified that CITF allocations would be sufficient to complete recreational venues, with exception to the pool which would be closed after the 2013-2014 swimming and diving season. She did explain that the plan was to seek CITF allocations for the new pool during the 2014-2015 legislative session.

 

Chair Pincomb offered trustees opportunity for additional comments. After receiving none, he asked for a MOTION for approval for the annual capital outlay plan for fiscal year 2013-2014. A MOTION was offered and seconded. The MOTION was approved as presented.

Item 6 Parking Citation Rates for 2013-2014

Chair Pincomb asked Vice President Shuman to present this item.

 

Vice President Shuman stated that Florida statutes required that the Board of Trustees approve parking citation rates. She clarified that the 2012-2013 Parking Council and various employee and student groups reviewed the parking citation fine amounts and recommended changes: (1) altered permit fine would increase from $30 to $100, (2) unlawful possession of a parking permit fine would increase from $30 to $100, (3) reserved parking only fine would increase from $30 to $60, (4) parked overtime fine would decrease from $30 to $20, however an additional 20 minutes parked overtime would result in a second fine of $20.

 

Chair Pincomb asked trustees for questions or comments. After receiving none, he asked for a MOTION for approval of the parking citation rates for 2013-2014. A MOTION was offered and seconded. The MOTION was approved as presented.

Item 7 Update on the Capital Improvement Trust Fund (CITF)

Chair Pincomb asked Vice President Shuman to present this item.

 

Vice President Shuman clarified that the Board of Trustees approved a $2.00 per-credit-hour increase to the CITF at their March 19, 2013 meeting. She noted that this increase would result in the fee being $8.76 for resident and non-resident students, for a total cash amount of $800,000. Vice President Shuman reported that it was unlikely that the Governor would allow bonding of this fee but that Trustee Fassi would be lobbying for bonding at the upcoming Board of Governors meeting.

 

Vice President Shuman communicated that the CITF was a fixed revenue source paid exclusively by students, which allowed that students should have input into how the fee was spent. Trustee Fassi stated that students supported the increase.

 

This item was for information only.

Item 8 Capital Projects Quarterly Report and Change Orders

Chair Pincomb asked Vice President Shuman to report on this item.

 

Vice President Shuman stated that, in an effort to expedite work, the Board of Trustees authorized the President or his designee to approve change orders for pre-established amounts. She noted that change orders were included in the capital projects report.

 

Vice President Shuman reported on the university’s capital projects, noting that several items were not included in the information provided. She spoke about Skinner-Jones Hall North, mentioning that PECO funding would provide for programming and design.

 

Vice President Shuman talked about the future for Athletics and Recreation. She reported that the university hired a sports consultant and his report would be included in a mini-master plan which would be presented to trustees at the October meeting.

 

Vice President Shuman spoke about the Hayt Golfplex, mentioning that the university was experiencing difficulty with the current management company and was moving to terminate the contract. She clarified that the Golfplex would be closed during the transition.

 

Vice President Shuman spoke about the student assembly center, stating that 3 consultants were chosen from a group of 26. She clarified that the final decision would be made by a committee not involved in the original presentations and not aware of the consultants.

 

This item was for information only.

Item 9 Potential Purchase of a Warehouse

Chair Pincomb asked Vice President Shuman to speak about this item.

 

Vice President Shuman spoke about the potential to purchase a warehouse located on the north side of campus. She provided details of the space, including possible usage.

 

Vice President Shuman spoke about funding for the proposed warehouse, noting that this item was added to the PECO requests. She provided a possible second source of funding as the Foundation, Inc. She clarified that a discussion had already taken place and the Foundation, Inc. was amenable.

 

Vice President Shuman reported that the university had done some due diligence, including comps and maps. She clarified that this item would be returned to the Board of Trustees for approval.

 

This item was for information only.

Item 10 Adjournment

Chair Pincomb asked trustees if there was additional discussion. Upon receiving none, he adjourned the meeting at 1:20 p.m.