University of North Florida
Board of Trustees
Student Life and Facilities Committee

  • Meeting
June 11, 2013
Osprey Commons, Talon Room at 12:15 p.m.

Agenda

Item 1 Call to Order  

Chair Pincomb will call the meeting to order.

Item 2 Approval of the Minutes (March 19, 2013) 

Chair Pincomb will seek approval of the minutes from the March 19, 2013 meeting.

 

Proposed Action – Approval – Motion and Second Required

Item 3 Open Comments 

Chair Pincomb will offer opportunity for open comments concerning items on this agenda.

Item 4 Three-Year and Five-Year Capital Improvement Plan (CIP-2) and Legislative Budget Request for 2014-2015 through 2018-2019 (PECO)  

Each year, Florida’s public universities are required to submit a Fixed Capital Outlay Request to the Board of Governors for potential incorporation into the Board of Governors’ budget request. At the same time, they are expected to submit a Five-Year Capital Outlay request. 

 

The University of North Florida’s Board of Trustees is charged with approving and submitting the PECO plan for the university in consultation with the President. The attached schedule shows UNF’s proposed three-year and five-year capital requests (PECO). Each of the items included in this proposed request is consistent with the university’s goals and master plan.

 

Vice President Shuman will address the committee and present this item.

 

Proposed Action – Approval – Motion and Second Required

Item 5 Annual Capital Outlay Plan for Fiscal Year 2013-2014  

According to Florida Statutes, the Board of Trustees shall, each year, adopt a capital outlay budget for the upcoming year.  This plan shall designate the proposed capital outlay expenditures by project from all fund sources.  Attached is the Annual Capital Outlay Budget for Fiscal Year 2013-2014.

 

Vice President Shuman will address the committee and speak about this item.

 

Proposed Action – Approval – Motion and Second Required

Item 6 Parking Citation Rates for 2013-2014  

Regulation 9.0070R I. (1) provides for the Board of Trustees to approve the fines for citations, late fees and immobilization fees. The 2012-2013 Parking Council reviewed the parking citation fine amounts and recommended some changes.

 

Vice  President Shuman will address the committee and present this item.

 

Proposed  Action – Approval – Motion and Second Required

Item 7 Update on the Capital Improvement Trust Fund (CITF) 

According to the Florida Senate – 2012, the Capital Improvement Trust Fund (CITF) fee is not to exceed 10 percent of the tuition for resident students or 10 percent of the sum of tuition and out-of-state fees for nonresident students. The CITF is to be used for certain projects or real property acquisitions. Also, it is required that the Division of Bond Finance of the State Board of Administration analyze any proposed fee reductions to the CITF; and that the Board of Governors approve any proposed fee reductions.

 

Each university is to establish a separate CITF fee and building fee at the main campus of the university. Also, each university is to establish a fee committee to recommend any increase in the fees and that committee is to be composed of students and members appointed by the university president. The university president is to approve committee recommendations, noting that an increase in fees may occur only once each fiscal year. The Board of Governors is to adopt regulations and timetables to implement the fees.

 

The University of North Florida is proposing an increase in the CITF of $2.00 per credit hour, which would create a total of $8.76 for resident students and non-resident students. The additional dollars will be used on recreational projects.

 

Vice President Shuman will address the committee and present this report.

This request was reviewed by the Student Life and Facilities Committee and approved by the full Board at the March 19, 2013 meeting.

 

Report – No Action Required

Item 8 Capital Projects Quarterly Report and Change Orders  

This report serves to provide trustees with progress on current construction projects, including funding sources and any current issues, including change orders.

 

Regarding change orders, the Board authorized the President or his designee to approve change orders, in the name of the Board, for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

 

Vice  President Shuman will update trustees on current construction projects and report on change orders.

 

Report – No Action Required

Item 9 Potential Purchase of a Warehouse 

Vice President Shuman will discuss the potential purchase of a 67,200-square-foot warehouse north of the campus. Physical Facilities would vacate their maintenance shops in the core of campus and move to the warehouse. The current space on campus may be filled by Art & Design for their sculpture program, Engineering and Building Construction.

 

Vice  President Shuman will address the committee and present this item.

 

Report – No Action Required

Item 10 Adjournment 

Chair Pincomb will adjourn the meeting.