University of North Florida
Board of Trustees

  • Meeting
April 29, 2010
University Center at 3:30 p.m.

Agenda

 

Pre-Agenda Terry Presidential Professorship

Dr. Thomas Pekarek, a professor in the Department of Physics at the University of North Florida since 1997, has been selected as the recipient of the Terry Presidential Professorship. This professorship was designed to recognize faculty achievements through the support of outstanding scholars. Pekarek follows the inaugural Terry Professor, Dr. Gary Smart from the Department of Music.  Pekarek has been engaged in numerous academic research studies in the area of physics, particularly with magnetic semiconductors. He has received external research grant awards totaling just under $1 million during the course of a decade and has published 38 scholarly articles.

Item 1 Call to Order 

Chair Taylor will call the meeting to order.  

Item 2 Chair’s Report 

Chair Taylor will address the Board and present the Chair’s Report.   

Item 3 President’s Report 

President Delaney will address the Board and present the President’s Report.  

Item 4 Open Comments 

Chair Taylor will offer opportunity for open comments concerning items on this agenda.  

Item 5 Consent Agenda 

Chair Taylor will address the Board and ask for approval of the consent agenda.

 

Proposed Action: Approval. Motion and second required.

Item 5A Approval of the Minutes (January 29, 2010 and March 26, 2010

Item 5B Items from the Finance and Audit Committee 

Item 5Bi Athletics, Health and Activity and Service Fees (Attachment 1, 2)

This item was presented for further review, after being pulled from the consent agenda at the January 29 Board of Trustees Meeting.

 

The purpose of this item is to present a change to the health fees. Students and the administration voted to approve a $3.00 per credit hour increase, some of which will be bonded to help cover the cost for the Student Wellness Center. This fee would be added to the student fees discussed at the last Finance and Audit Committee meeting.

 

The Finance and Audit Committee reviewed the athletic, health and activity and service fees and is recommending approval by the full Board.

Item 5Bii Approval of the Revision to the Direct Service Organization (DSO) Regulation (Attachment 1, 2)

The purpose of this item is to propose an amendment to the Direct Support Organizations Regulation which incorporate the need to submit a federal IRS applications for Recognition of Exemption forms to the University Board of Trustees or its designee.

 

The Finance and Audit Committee Reviewed the DSO regulation and is recommending approval by the full Board.

Item 5Biii Presidential Authority - Revision on Change Orders (Attachment 1, 2

We are proposing revisions to the President's delegation of authority in response to a finding in the most recent operational audit.  The revisions in the delegation allow (a) the university to use its sales tax exemption to save costs associated with the purchase of materials used in the project and (b) for the university to sign a change rder reducing the total cost of the project to recoup any unexpended funds at the end of the project.

 

The Finance and Audit Committee reviewed the Presidential authority revision on change orders and is recommending approval by the full Board.

Item 5C Items from the Educational Policy Committee

There are no consent agenda items for the Educational Policy Committee.

Item 6 Listing of Reports from the Finance and Audit Committee 

This item provides a listing of reports discussed at the committee meeting. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member.

Trustee Kendrick will provide the overview.

Proposed Action: Reports. No motion required. 

Item 6A Update on the Auditor General’s Federal Awards Audit  (Attachment 1, 2)

The purpose of this item is to provide an update to the Board of Trustees on the preliminary and tentative findings and recommendations from the State of Florida’s Auditor General for UNF’s federal awards audit for the fiscal year ended June 30, 2009.


Vice President Shuman will provide details to the Board of Trustees on the Auditor General’s federal awards audit.    

Item 6B Update on the Auditor General’s Operational Audit (Attachment 1, 2)

The purpose of this item is to provide an update to the Board of Trustees on the preliminary and tentative findings and recommendations from the State of Florida’s Auditor General for UNF’s operational audit for the fiscal year ended June 30, 2009.

Vice President Shuman will provide details to the Board of Trustees on the Auditor General’s operational audit.

Item 6C Sales Tax Audit (Attachment 1, 2)

The Department of Revenue performed an audit on the revenue generating activities of the University. Attached are the audit findings.

Vice President Shuman will provide details to the Board of Trustees on the sales tax audit. 

Item 6D Return of Organization Exempt from Income Tax, Form 990 – UNF Foundation, Inc. and MOCA Jacksonville, a Cultural Resource of the University of North Florida (Attachment 1, 2, 3, 4)

This item is in response to the Board of Governors’ requirement that the Board of Trustees review the university’s direct service organizations federal Internal Revenue Service Return of Organization Exempt from Income Tax form (Form 990).

Vice President Shuman will provide details to the Board of Trustees on this item. 

Item 6E Independent Accountant’s Report on Applying Agreed-Upon Procedures – Intercollegiate Athletics Program (Attachment 1, 2)

The purpose of this item is to provide the trustees with an independent accountant’s report on the financial statements for Athletics in accordance with guidelines set forward by the National Collegiate Athletic Association.

Vice President Shuman will provide details to the Board of Trustees on this item. 

Item 6F Audit Update (Attachment 1, 2)

The purpose of this item is to provide a status report on the university’s internal audits.

Vice President Shuman will provide details to the Board of Trustees on this item.

Item 6G Quarterly Budget Report (Attachment 1, 2)

This item provides, for review, this quarter’s budget report.

Vice President Shuman will provide details to the Board of Trustees about this report.    

Item 6H Treasurer’s Report (Attachment 1, 2)

This item provides an overview of the current treasurer’s report.

Vice President Shuman will provide details to the Board of Trustees about this report.

Item 7 Listing of Reports from the Educational Policy Committee

This item provides a listing of reports from the Educational Policy Committee. Individual reports will be discussed as deemed appropriate by the committee chair or an individual Board member. 

Item 7AThere are no reports from the Educational Policy Committee

Item 8 Tenure (Attachment 1, 2, 3)

The purpose of this item is to present a list of tenure nominees for university faculty. The President, Provost and the University Promotion and Tenure Committee have reviewed these nominees and are making a recommendation for approval to the Board of Trustees.

Twenty-one nominees are being recommended based on a traditional review of their credentials. One nominee is being recommended for tenure by reason of appointment.

Trustee Hicks will address the Board and present this item.

Proposed Action: Approval. Motion and second required. 

Item 9 Termination of the Masters in Counseling Psychology (MACP) Program (Attachment 1, 2, 3, 4)

The purpose of this item is to submit for approval a recommendation to terminate the MACP program.

The dean of the College of Arts and Sciences made this recommendation which was affirmed by the Faculty Association. The Provost and the President also endorse this recommendation and are submitting it for consideration and approval by the Board of Trustees.

Trustee Hicks will address the Board and present this item.

Proposed Action: Approval. Motion and second required. 

Item 10 Reports from the Finance and Audit Committee

Trustee Kendrick will present the reports from the Finance and Audit Committe. 

Item 10A Capital Projects Quarterly Report and Change Orders (Attachment 1, 2)

This item is provided as a quarterly report to the Board of Trustees and describes current progress on each project, funding sources, and any current issues including change orders. The capital projects quarterly report is being provided for review by the Board of Trustees.

The Board authorized the President or his designee to approve change orders in the name of the Board for pre-established amounts. Approvals are for the purpose of expediting the work in progress and are to be reported to the Board and entered into its official minutes.

Vice President Shuman will provide details to the Board of Trustees regarding change orders and narrate the capital projects report.

Proposed Action: Report. No motion required. 

Item 11 First Year Review of the University’s Commitment to MOCA Jacksonville (Attachment 1)

This item provides an opportunity to review UNF’s commitment and involvement with MOCA Jacksonville and the past year’s progress.

President Delaney will provide details to the Board of Trustees regarding this item.

Proposed Action: Report. No motion required. 

Item 12 Report from the Special Ad Hoc Committee on Meeting Structure and Board Involvement (Attachment 1, 2)

This item provides a report from the special Ad Hoc Committee which was empanelled to discuss how the Board operates its meetings and active involvement by individual trustees.

Trustee Korman will provide details to the Board of Trustees regarding this item.

Proposed Action: Report. No motion required.

Item 13 Adjournment

Chair Taylor will adjourn the meeting