University of North Florida
Board of Trustees

  • Meeting
June 22, 2004

Minutes

Trustees in Attendance

Edythe Abdullah, Luther Coggin, Toni Crawford, Wilfredo Gonzalez, Wanyonyi Kendrick, Judith Solano, Bruce Taylor, Carol Thompson, Kevin Twomey, Jerry Watterson.

Trustees Absent

O’Neal Douglas, Steve Halverson, Ann Hicks.

 

Call to Order

Chair Thompson called the meeting to order. She remarked on the length of the agenda, stating that although there were a number of items to be dealt with there would probably be little deliberation as trustees had discussed most of the items in committee meetings and the budget workshops. She said she wished to delay her report until the end of the meeting during the item on the presidential evaluation.

President’s Report

President Delaney said he had three brief items to discuss. In response to an earlier request from Trustee Gonzalez regarding homeland security measures for the University, President Delaney passed out material from the chief of the UNF Police Department. He announced that the Board of Governors would meet at UNF on July 22 and 23. The University would host a reception, dinner, and a musical performance for trustees and other invited guests beginning at 6:00 p.m. in the lobby of the Fine Arts Center. The third item pertained to a report from Consumer’s Digest. President Delaney said UNF had been ranked number seven for best bargains in a comparison of public universities across the U.S.

Educational Policy Committee Report

Chair Thompson said that Trustee Coggin would give the report for the Educational Policy Committee in Trustee Hicks’ absence.

Tenure Nominations

Trustee Coggin asked Provost Kline to talk about the item on tenure nominations. Dr. Kline noted that the tenure process had been discussed during a number of BOT and committee meetings in the past, so he would limit his discussion to the item at hand. He said that generally during the tenure process there was review at every level. This was the case in most of the current tenure recommendations, with the exception of two: Dr. Gerard Giordano and Dr. Stephan Nix, who were newly hired and would be appointed with tenure. He asked if there were any questions. When no questions were forthcoming, Trustee Coggin motioned on behalf of the committee to approve the tenure nominations. No second was required. The motion passed unanimously.

Legislative Budget Requests

Trustee Coggin also asked Dr. Kline to report on the legislative budget requests. Dr. Kline said the requests were for the current legislative session. He said that, though UNF had not been as aggressive as it could have been in the past, this year’s requests were more substantial and were based on initiatives the deans and university administration felt were likely to be supported by the State. The first request included support for an additional cohort in the nursing program. Initially funded in part through assistance from eight local area hospitals, UNF would now assume the cost of continuing the program. There was also a need for nurse anesthetists. A request to support such a program was included in UNF’s first priority. UNF’s second priority addressed the need for teachers. There were a number of proposals for this area including funding for more special education, math, and science teachers, as well as a collaborative undergraduate program with local community colleges, and a program to improve the preparation of secondary level teachers. In the areas of information technology and engineering, a networking degree was being developed with FCCJ, and funding for staffing for the new video conferencing facilities had been requested. Funding for research into mosquito control was requested for a program related to the genomics and biotechnology of mosquito control in Florida and beyond. The final request was for the Center for Entrepreneurial Studies, including a collaborative effort with Mayo to assist with business curriculum and business development support for Mayo Clinic’s Biomedical Translational Research Program.

 

Trustee Kendrick expressed her excitement about the new networking degree in progress with FCCJ. She noted the need for more graduates from the computer sciences and said the degree was a great example of reaching out to the community and providing the right programs to meet community needs. She thanked everyone involved in the effort for a job well done. Trustee Coggin proffered a motion to approve the requests and they were approved unanimously.

 

Trustee Coggin said he had the privilege of serving on many boards and committees and had always been assigned to the finance committees. He said this had been his first opportunity to serve on an education committee and he was really enjoying it. He joked that he was getting quite an education and thanked the committee and University staff for their work on the latest issues before the Board. He then asked Ms. Monell to discuss the Florida Educational Equity Act Report.

Florida Educational Equity Act Report

Ms. Monell went over the highlights of the report, noting that minority graduate enrollment had increased steadily over the past five years, as had the rate of program completion among minority graduate students, and that the percentage of females participating in graduate programs at UNF continued to be a strength. She said that FTIC enrollment rates had remained fairly stable over the past five years with some minor fluctuations. Student retention rates fell within an acceptable range, but graduation rates for some minority groups had lagged behind that of white students’ graduation rates, though the rates for Asian/Pacific Islanders and Hispanics typically exceed white students’ graduation rates. Ms. Monell said Academic Affairs would work closely with the Academic Center for Excellence to ensure early intervention programs at the freshman/sophomore levels.

 

Ms. Monell said the University continued to demonstrate compliance with Title IX, with significant improvement from five years ago. With respect to scholarship support, UNF had made and achieved a commitment to enhance scholarships for female athletes. Two areas of non-compliance related to programmatic factors were noted: 1) In the area of coaching staff, another full-time female assistant coach was needed. The position is to be filled by August 1, 2005 to address this area of non-compliance. 2) Locker rooms were still needed for women’s swimming and diving teams. This issue should be addressed by a fund-raising campaign for athletics this fall.

 

Regarding employment, UNF continued to make steady progress in meeting goals to hire or promote women and minorities in areas identified as underrepresented. The FEEA draft report was submitted to the Office of Equity and Access (OEA) on April 30 as required. Preliminary feedback from the OEA indicated the need for some minor revisions to the report, due back by June 30, she said.

 

Trustee Abdullah remarked that it was an impressive report and commended Ms. Monell. For her second year of viewing the report, she said, she could see the progress. Referring to an article in the Chronicle of Higher Education, she asked for the figures specifically on African American males in relation to enrollment and graduation rates. She said the article indicated that African American males were lagging far behind nationally and wished to see how UNF compared. Ms. Monell stated that though she did not have the exact figures, all males were lagging behind in enrollment and graduation rates.

 

Trustee Taylor said his understanding was that the University’s goal was to have enrollment figures reflect the actual distribution of the population for the service area. He asked for those numbers. Ms. Monell replied that her office had originally included the figures but had been asked not to include them by the OEA. She said she would be happy to share the data with the Board. President Delaney agreed that it would be pertinent information for the Board and estimated the African American population for the area at 25%, which, he said, would indicate under-enrollment for that group.

 

Trustee Coggin said the Educational Policy Committee had studied the report and recommended its approval. All of the trustees voted in favor of the motion.

Finance and Audit Committee Report

Chair Thompson expressed appreciation for the FAC chair and committee for their efforts on the budget. Trustee Twomey added his thanks to university staff and the committee, as well as the other trustees who had participated, stating that the committee and staff had worked on the budget for two to three months, often going through the information twice in order to come to an understanding of the process.

PECO Request for 2005/06-2009/10 and CITF Request

Trustee Twomey said he would not run trustees through the numbers again but would summarize instead. He said the first item for discussion was the PECO request, which was consistent with the University’s strategic plan and university commitments. He recommended approval of the request and the Board agreed, voting unanimously in favor.

Prompt Pay Rule

Trustee Twomey quipped that he was fairly certain trustees were in favor of prompt payment in any case. Vice President Shuman asked for permission to institute some non-substantive modifications requested by the State. The rule was unanimously approved with any modifications required by the State.

Resolution for Banking Agreement

Trustee Twomey said that with devolution, the University now needed a bank account. After establishing authority to enter into banking agreements, lengthy discussion of policies and procedures, and a competitive bidding process, he said, the banking resolution for Wachovia was before the Board for approval. Trustees approved the agreement unanimously.

Housing Rate Increases

Trustee Twomey referred trustees to section 6D for data on the proposed rate increases. He said the increases were for the 2005/06 academic year to provide information for student recruitment. The average increase he estimated to be in the 4 to 5% range. He noted that the increases were consistent with the market and with the University’s need to maintain appropriate reserves and coverage of various debts.

 

Trustee Twomey stated that Dr. Gonzalez had explained the process for building consensus on campus to the committee and he asked Vice President Gonzalez to address an earlier question from Trustee Watterson from the committee meeting regarding Mr. Watterson’s involvement in the process. Dr. Gonzalez replied that he had met with Mr. Watterson and Vice President Shuman to go over the budget and Trustee Watterson had agreed with their findings. Trustee Twomey said he believed the increases were reasonable and appropriate and asked for their approval. The Board voted to instate the increases.

Student Union Update

Vice President Shuman related that a location had been found for the union on or near the current location of Wackadoos. That tract had been determined to be the best area for involvement from alumni, students, patrons, etc. Funding for the union was progressing well, and Ms. Shuman said the University was in the process of looking for an architect. In response to a question from Trustee Solano, Ms. Shuman said that E & G funds could only be used for furniture and equipment and noted that the $2 million allotted for this purpose had been committed earlier under Interim President Kline.

Budget Approval

Trustee Twomey commented on the process for developing the budget, stating that it had been very interesting and that he and the committee had learned a great deal, generating enthusiasm for this year’s budget and even more enthusiasm for the coming year. He said it was a favorable budget with the appropriate reserves and demonstrated good financial strength. He complimented President Delaney on the work he had done in fundraising for the University and asked the president to comment on the budget. President Delaney said the University had been able to deal with some of the priorities this year, thanking the Board and past administrations for the ability to do so. He noted a significant increase in pay for faculty and staff, as well as in the monies available for research and scholarships. He said the budget allowed UNF to direct money in accord with the ongoing strategic planning.

 

Trustee Gonzalez remarked that he had graduated Magna Cum Laude – his only C had been in economics. He complimented Vice President Shuman for her explanation of the budget process, stating that he would have made a much better grade had she been his teacher in college. Trustee Twomey concurred, noting that he had been through many budgets and had actually enjoyed the process under Ms. Shuman’s leadership. He asked trustees to approve the budget and they did so unanimously.

Tuition and Fees

Trustee Twomey said the final item up for discussion was tuition and fees. The Legislature had mandated a 7.5% increase for undergraduate students and a 12.5% increase for graduate students. The committee, upon President Delaney’s recommendation, voted against the implementation of an optional 2.5% increase for out-of-state students. Trustee Twomey recommended that the Board authorize promulgation of the tuition and fees rule reflecting the mandated increases, then asked if there were questions or comments.

 

Trustee Watterson expressed his appreciation of the Board and President Delaney for forgoing the optional increases and acting as advocates for the student body. Chair Thompson commented on Trustee Watterson’s efforts as the student representative and said the Board was proud to include him as a member. She reiterated her thanks to the trustees both on and off of the Finance and Audit Committee and Committee Chair Twomey, as well as President Delaney and his staff, for their work on the budget. She said the Board was pleased with President Delaney’s selection of Ms. Shuman for vice president of Administration and Finance and thanked Ms. Shuman for an outstanding job on the budget. Trustees voted in favor of the budget.

Presidential Evaluation

Chair Thompson acknowledged the previous administrations, stating that she and the Board were most grateful for their leadership. She said she wanted to preface the conversation about President Delaney’s evaluation by reaffirming the importance of that function of the Board. She said one of the paramount duties of the Board was the selection of the chief executive for the organization. She outlined the process to be used in the evaluation. She said to assist President Delaney as he moved forward into the next year, the process she had recommended, and the trustees had agreed upon, was to ask the president to do a self appraisal to remind them of the year’s events and summarize his goals. Trustees had been encouraged to make any comments they wished to the president directly or through the General Counsel’s office, after which the entire Board would meet and have discussion. Chair Thompson said she would meet personally with the president after this meeting to finalize some comments in writing to go to the Board of Governors and to work together to come up with goals for future years. She verified that trustees had received President Delaney’s self-report, which she said was extraordinarily well done. She said that though many people dread performance appraisals, they were simply an opportunity to give feedback and it allowed people to reflect on what had occurred during the previous year. Often, she said, they were amazed at what they had accomplished. She said the last year had been a very good year for UNF, in large part due to the leadership exhibited by President Delaney. She spoke of the recurring qualities discussed during the presidential search process: leadership, communication skills, and the ability to build consensus and vision. From the comments she had heard, Chair Thompson felt it was clear that UNF had a leader with those qualities. She then opened the floor for other comments from the trustees, asking them to summarize their thoughts on President Delaney’s performance thus far.

 

Trustee Kendrick said she believed some of President Delaney’s accomplishments had been left out of the report. She particularly appreciated his work with the community and felt his relationship with the Jacksonville community would help the Board and UNF in the years to come. She said she had heard nothing but great things about his presidency and knew the Board had made the right decision.

 

Trustee Abdullah began by saying that she had been a bit concerned in the beginning but any concerns she had were put to rest. She appreciated President Delaney’s ability to build consensus as well as figure out what direction to take in a collaborative manner. She said she was thoroughly impressed with how much he had learned about the institution in his short tenure at UNF. She had been reading his self report and re-reading his inaugural address to prepare for the evaluation and decided that the terms used to determine the future path of the University: excellence, focus, relevance, and accountability, applied equally as well to his presidency. She felt he was leading UNF in the right direction. She said he was a man of great integrity, leadership and skill, and she was happy he was there connecting the University with the community.

 

Trustee Taylor said he wished to echo the comments by Trustee Kendrick and Trustee Abdullah. He had also been concerned at the time of the selection process about having someone with a more academic background as president, but said now he could not be prouder or more delighted by the Board’s choice. He told President Delaney that he had done a great job and displayed strong leadership, listening carefully to the Board and quickly cutting through to the core essence of whatever issue was at hand. He said he was very proud and pleased to work with President Delaney and looked forward to working with him for many years to come.

 

Trustee Twomey said his great desire was that President Delaney remain with UNF for a long time to come and he hoped the president was interested in that as well. He said the Board now had the responsibility of structuring something that made sense. He said he looked forward to many years of continuing to work together.

 

Trustee Coggin reflected on his long relationship with President Delaney, stating that he had been a member of the group that originally approached Mr. Delaney to run for mayor. He noted that Mayor Delaney had run for a second term and won by a tremendous majority. He said Mayor Delaney had left office after eight years with an 80% approval rating, which was unheard of after a second term in political office. He said he was sorry Trustee Douglas hadn’t been able to attend the meeting, as he was so eloquent in expressing his thoughts. Trustee Coggin said he commended President Delaney very highly for his ability to listen to students, faculty, staff, and the Board, taking all of their input and pulling their ideas together to develop strategies and handle the tactical issues of being president. He said President Delaney had done a marvelous job and he had initially been delighted to be a member of the board that helped to select President Delaney and was even more delighted after the first year of his presidency.

 

Trustee Crawford stated that she never had a doubt about President Delaney’s leadership ability as she knew how he had approached leading the city. She thanked him and congratulated him, and echoed Trustee Coggin’s statement about what a marvelous job he had done.

 

Trustee Gonzalez recalled an article he read about Jacksonville while he still resided in Washington DC. The article showed Mayor Delaney and Sheriff Glover and commented that the white Republican mayor and the black Democratic sheriff had voted for each other. He said the article had really made him consider his future and where he would like to spend it and had been one of the contributors to his decision to move to Jacksonville. He said President Delaney served as a catalyst for change and his integrity was indisputable. He was proud of his choice for the new leader of UNF and proud of President Delaney’s ability to demonstrate integrity in any situation.

 

Trustee Solano acknowledged that she had been quite concerned with the hiring of a non-academic for president but appreciated the time President Delaney had spent learning about the University and getting to understand an academic atmosphere, as well as the fact that he had not come into the institution thrashing around like a bull in a china shop. She added that she believed the critical years for a new university president were the second and third years. She said she anticipated that those years would be as productive as the first year, but ultimately it still remained to be seen.

 

Trustee Watterson said that he would never have expected to see President Delaney at a 2:00 a.m. breakfast with about four hundred students. He felt that event had set the tone for his presidency and served as an example of how the student body felt about the president. He stated that he didn’t know of a more student friendly president in the entire state university system. He valued President Delaney’s ability to keep promises and his contagious sense of optimism. He said he appreciated the many things President Delaney had done for students, including providing an adequate budget for hiring more advisors and improving the relationships between faculty, staff, and students. He added that he was grateful for the friendship that had been built between them.

Chair Thompson summarized the discussion on behalf of the Board. She began her summary with a section from President Delaney’s self report:

Though an evaluation by definition involves a backward look, the past year actually sets the platform for the future. The critical years for a university president are probably the second and third years, where more widespread institutional change and implementation of mission are set to occur. In saying this, I am very proud of the structural policy and personnel changes made already and with the development of a UNF “point of view.” But the key questions are about the next few years. One such evaluative question should be: Has the past year set the stage for the future? I believe it has.

 

With the understanding that the first year of a presidency would not be the defining year, Chair Thompson stated that the Board was very pleased with President Delaney’s first year of leadership and had confidence in his ability to continue leading the University. She said the past year had set the platform for the future of UNF and she knew that President Delaney valued the efforts of the previous administrations that helped establish that foundation. She noted that goals had not been set the first year, expecting the president to spend the time familiarizing himself with the University. She said that clearly President Delaney had done considerably more than that. She stated that the Board would like to have specific goals to work toward for the future. Chair Thompson said that, with the concurrence of the Board, she would work with the president and general counsel in submitting the Board’s evaluation to the Board of Governors. She would also work with the president and general counsel to write a new contract and come to an agreement on compensation.

 

President Delaney expressed his appreciation for each of their comments. He said he viewed himself as an assimilator, he assimilated good ideas from others and put those ideas into action. He said many of his ideas had come from the Board; the Board had articulated the four guiding principles. He said he had inherited six great people in the vice presidents on staff when he arrived and that they had become his friends and he wanted them to know of the high esteem in which he held each of them.

 

There was applause at the conclusion of President Delaney’s remarks.

 

Chair Thomson thanked everyone for the work that had gone into the evaluation and said that the successes of the past year reflected well on both university staff and the diligence of the Board.