University of North Florida
Board of Trustees
October 17, 2002
at 2:30 p.m.
Coggin, Ms. Toni Crawford, Mr. O’Neal Douglas, Mr. Wilfredo Gonzalez, Mr. Steve
Ms. Donna L. Harper, Ms.
Ann Hicks, Ms. Joan Wellhouse Newton, Mr. Hank Rogers, and Ms. Carol Thompson.
Unable to Attend
Mr. James Stallings, Mr. Kevin Twomey, and Dr. Floyd
Item 1 Call to
Item 2 Approval of Minutes (September 19, 2002 and September 30, 2002)
Thompson called the meeting to order and asked Ms. Karen Stone to take roll.
roll call, Chair Thompson returned to a topic discussed in the last Board
meeting expressing her concern that a commitment by the Board to even enter the
exploratory phase of application to NCAA Division I could lead to a negative
reaction from the University community, should a decision ultimately be made to
discontinue the application process. Therefore, she felt, and the Board agreed,
that the topic should be well researched prior to any commitment from the
Board. She asked that the minutes reflect this decision. She also asked when
the report on the possible financial ramifications of application to Division I
requested at the last Board meeting would be forthcoming. Dr. Kline indicated
that it should be available by the November meeting.
Thompson requested a motion to approve the minutes from the September 19
meeting. The motion was made by Trustee Douglas, seconded by Trustee Newton,
and approved unanimously by the Board.
She requested a motion for acceptance of the September 30 conference
call minutes as well. Trustee Gonzalez made the motion and it was seconded by
Trustee Halverson. The motion passed unanimously.
Thompson said that she would hold her report until the end of the conference
call to ensure sufficient time to conduct the rest of the business on the
Item 3 President’s
Kline stated that Founder’s Week had been extremely successful, specifically
referring to the addresses from former UNF President Carpenter and Jaime
Escalante and the conclusion to the events: the gift announcement from Blanche
and Luther Coggin.
spoke of the progress made in continuing efforts to strengthen the Strategic
Plan, creating a more precise and comprehensive document.
He asked that
Karen Stone give an update on efforts by United Faculty of Florida (UFF) to
remain the faculty union for the University. Ms. Stone reminded the group that
as of the last Board meeting, UFF had filed a petition seeking certification as
the bargaining unit for faculty of this University. Subsequent to the last
meeting, UFF withdrew that petition and was now seeking a petition for
declaratory statement from the Public Employee Relations Commission. Under
rule, this petition must be published, at which point the University would have
twenty days to respond. She said she would keep the Board informed of further
developments on this issue.
Item 4 Educational
Policy Committee Report
Chair Hicks asked if Dr. Camp was available. Dr. Serwatka answered that he
would be standing in for Dr. Camp. Chair Hicks issued an open invitation to
anyone interested in attending the Educational Policy Committee meetings,
stating that a great deal of information was discussed and that attendance at
the meetings was a useful way to stay informed of current University
At the last
EPC meeting, Deborah Kaye gave a report on this year’s recruitment efforts. Ms.
Kaye informed the committee that there were currently 13,670 students enrolled
at the University. Average entering SAT scores had increased from 1125 to
1135. Freshman applications had
increased eight percent and applications were up four percent overall. The rate
of minority enrollments was the same as it was last year, although the number
of minority students has increased as has the entire University population.
also visited the meeting to discuss the college rankings by U.S. News and World
Report. Chair Hicks suggested that Ms. Brayton address the Board regarding this
The Board of
Education decided against a baccalaureate needs assessment done by all state
universities. However, the Educational Policy Committee approved of the idea
and concluded that the University should move forward with its own study.
Item 4A Tenure
Nomination for Sandra Gupton
Chair Hicks said that she would like to propose a motion that tenure for Sandra
Gupton be approved. She then requested that Dr. Serwatka explain the issue of
stated that the subject of tenure would probably come up twice each year.
Should the subject be broached during the fall semester, it would generally be
due to the hiring of a new faculty member, usually an administrator. In this
case, the person hired would have been tenured at another university. As part of
the hiring process, the department for which the individual was to be hired
would vote on whether to approve tenure at UNF. Upon approval by the
department, the recommendation would then be put before the Board for a final
decision. During the spring semester,
the tenure issue would be of a more traditional nature, dealing with faculty
who had been with the University for six or seven years and applied for tenure
through their departments. The departments would vote on a recommendation and
the decision would be referred to the Board.
stated that the decision currently before the Board was in relation to tenure
for Sandra Gupton, recently hired as Chair of Curriculum and Instruction to be
tenured in Educational Leadership. The department voted to approve her tenure.
As the motion was proposed by the committee, no second was required. The motion
was unanimously approved.
reiterated her open invitation to attend the committee meetings. Trustee
Gonazlez asked if Board members would be given notice of the next Educational
Policy Committee meeting. Chair Hicks replied in the affirmative. Chair
Thompson agreed that this was a good suggestion, that Board members should be
notified of all committee meetings in order to ensure optimal participation.
Item 5 Finance
and Audit Committee Report
Chair Halverson said that he would like to follow Trustee Hicks’ lead and
issued an open invitation for anyone who was interested in attending Finance
and Audit Committee meetings.
Item 5A Housing
and Rental Rates
Halverson brought everyone’s attention to the spreadsheet entitled Housing
Operations Revenue and Expenditures. He indicated that the committee was
seeking a four and a half percent rental increase, principally due to the
debt-to-service covenant which requires increased amounts each year as the bond
rate was not amortized evenly. He stated that in order to be fiscally
responsible, the rate increase would be necessary. He added that campus housing
was full and was projected to be full next term as well. Chair Halverson
motioned for the committee to approve the rate increase and opened the floor
for questions or comments. Dr. Serwatka indicated that this issue would come up
twice this year, now and again in April, to give the housing department
sufficient notice to post costs in time for incoming students. After this year,
the issue would be regularly addressed once per year. The Board approved the
Item 5B Purchasing
Rules and Regulations
Halverson stated that due to devolution, various policies and procedures would
require approval by the Board. He indicated that the proposed purchasing rule,
as promulgated, was substantially the same as the rule that the University
previously operated under and was consistent with rules promulgated by other
universities. The rule also complied with relevant state law regarding
procurement of goods and services. He offered the motion and requested that
Karen Stone give further explanations.
stated that the required rule development workshop had been held on October 14.
She spoke of two minor changes recommended in the workshop. Additionally, she
requested that the Board authorize staff to make technical and/or wording
adjustments as necessary. Chair Halverson concurred, stating that such
authorization would save the Trustees a great deal of time and effort. Both
motions were unanimously approved.
Item 5C Traffic
and Parking Rule
Halverson indicated that the parking rule reflected existing practice and
motioned to have the rule approved. It passed unanimously.
Tuition and Fees Rule
behalf of the committee, Chair Halverson moved that the last item, the rule for
tuition and fees be approved. He stated that the fees were the same as those
approved earlier by the Board and that the rule was the conventional one, which
had been followed for some time but required approval in rule form. He asked
for a second for the motion. The motion was seconded by Trustee Newton.
noted that there was a correction to the document. The credit card convenience
fee had inadvertently been left out of the original rule. Janet Owen spoke to
this change, stating that the fee was required in order to be able to offer
credit card service to students who registered online, as the University was currently
unable to add a surcharge for credit card use. The state university system has
been working to change legislation to allow the surcharge for the last five
years in the hope that they would eventually be allowed to operate similarly to
community colleges. Unfortunately, this is the only allowable option to date.
The amount of the convenience fee was determined through an average of cost to
the University divided by the approximate number of registrations online. The
Board approved the motion by unanimous vote.
Item 6 Policy on
Allaire talked about the procedure for naming buildings, colleges and schools.
After Board approval, naming requests for buildings would be forwarded to the
legislature. Prior to submission to the Board, recommendations were reviewed by
Institutional Advancement and the Associate Vice Presidents then presented to
the President for approval. Chair Thompson asked for a motion to accept the
policy, which was made by Trustee Hicks and seconded by Trustee Gonzalez. The motion passed unanimously.
Item 7 Legislative
prior to the legislative update, asked Janet Owen about her husband’s recovery.
She expressed her appreciation for their support and concern and stated that he
seemed to be doing a little better and would hopefully be released soon.
reported that the Office of Economic and Demographic Research indicated that
General Revenue collections for the month of August were $78.3 million over the
July estimate. Although Sales Tax collections fell below estimates for the
month, it was only two percent less than year-to-date estimations. All other
large sources of revenue were over estimation for the month.
announced that the next Revenue Estimating Conference would be on November 15,
and although revenue collection appeared to be maintaining well, should some of
the proposed Constitutional amendments pass, such as the one on class size
limitations, revenue would be impacted. There would be a built-in budget
deficit of $1 billion for next year due to the funding of recurring items with
non-recurring revenue and this, accompanied by other budget challenges, would
certainly move the issue of increased flexibility in setting tuition and fees
to the top of the priority list for many universities for the upcoming
PECO estimates, Ms. Owen stated that the estimate of funds available for next
year had increased significantly from $384 million to $596.6 million. While
this amount would be less than the $807 million available last year, it would
still be a significant increase from original estimates.
announced that the Organizational Session in Tallahassee would begin on
November 19. Interim regular and budget committee meetings would be held for
three weeks in January and three weeks in February.
She said that
the Duval Delegation would meet on November 13. Representative Mike Hogan was
slated for Chair and Senator Steve Wise was likely to be appointed to the
position of Vice Chair.
updated the Board on the status of funding for Federal Fiscal Year 2003
multi-university priority projects in which UNF has a component research role.
She also discussed the HUBS Project, for which UNF, through the Florida
Institute of Education, was the lead institution.
Owen concluded her report, Chair Thompson and Vice Chair Douglas encouraged the
Trustees to remain informed of legislative issues. Trustee Halverson agreed,
suggesting that Trustees use any avenues available to express their views of
the possible ramifications of current legislative amendments. He stated that
the public was interested in their views.
Item 8 Coggin
College of Business Administration
Thompson spoke of her pleasure in attending the press announcement for the gift
from Blanche and Luther Coggin, stating how much she and the rest of the Board
appreciated their extremely generous gift. She said that she had taken the
liberty of announcing the name of the College of Business as the Blanche and
Luther Coggin College of Business Administration, as she knew she would have
the full support of the Board. She asked for a motion to have the change
officially approved by the Board. Trustee Douglas motioned to approve the
change, which was seconded by Trustee Halverson. The Board unanimously and
enthusiastically voted to approve the motion.
Coggin thanked the Board, declaring that it was the biggest honor of his life
to have the college named after him and that he believed it wouldn’t have been
possible without Dean Earl Traynham. Chair Thompson expressed her appreciation
for his recognition of Dr. Traynham and said that she knew Dr. Traynham was
deeply honored and genuinely touched to have a professorship offered in his
name. Trustee Halverson conveyed the sentiments of the Trustees, stating that
they were honored to serve with Trustee Coggin. Chair Thompson said that
although all of the members knew what an honor it was to have Trustee Coggin on
the Board, they had not realized how high he would raise the bar on them.
Item 9 Chair’s
Thompson announced two new appointments: Dr. Bill Wilson was appointed to the
Educational Policy Committee and Dr. Henry Thomas was appointed to the
Administration and Finance Committee.
Thompson stated that although the Board had decided to delay the Presidential
search until after the November election, the Transition Steering Committee was
making progress and had narrowed the selection of search firms to five. These
options would be further narrowed at the next Transition Steering Committee
meeting. The committee would be prepared to begin the search process as soon as
possible after the election. She encouraged all interested parties to attend
the meeting on October 24 at 12:00 p.m. in room 1905 at the University Center.
Thompson announced that Dr. William Proctor of the Florida Board of Education
would be present at the next Board meeting, which would be held on November 21
at 3:00 p.m. in the University Center. The meeting was adjourned.