A grant is a donation of money or property from a sponsor in exchange for specific services such as, but not limited to, research, development, or service projects. Grants may come from a governmental, quasi-governmental entity, or the private-sector (including individuals). A grant may include funding for indirect costs or overhead including funds for facilities and administration. Although grants do not typically seek specific research outcomes, they do come with terms and conditions. The presence of any of the following conditions shall necessitate that the funds be treated as a grant.
A gift is a donation of money or property from a sponsor with the expectation of nothing significant of value in return. Gifts may come from non-governmental sources or the private-sector (such as individuals, groups, and businesses). Government funds are not treated as gifts. A gift is either restricted or unrestricted. An unrestricted gift may be spent at the discretion of the university and is not limited to specific purposes, objective, programs, or organizational units. A restricted gift is earmarked for a specific purpose, objective, program, or organizational unit, but the donor does not have specific control over expenditures or over the work preformed. A gift is considered unrestricted if the donor does not specify how the funds are to be used. Gift funds may be used to meet the cost sharing commitment on a sponsored project if the purpose of the gift so allows. As long as the general interest of the donor is met, the funds may be spent at the discretion of the university. Although gifts are not base d on performance, they do come with terms and conditions. The presence of any of the following conditions shall necessitate that the funds be treated as a gift.
The Cost Accounting Standards Board (CASB) set forth broad policies governing sponsored project financial administration. Four Cost Accounting Standards were added to the Office of Management and Budget (OMB) Circular A-21 on November 8, 1994, and became effective January 9, 1995. These rules were incorporated into A-21 and all awards made on or after July 1, 1996, must follow these requirements. As a recipient of federal awards, the University of North Florida is obligated to comply with numerous rules and regulations promulgated by federal agencies including OMB A-21.
Facilities and administrative costs (also called indirect costs) are the costs associated with providing facilities and administrative support for the conduct of research and other sponsored activities are necessary if faculty and staff are to be successful in their efforts. These real costs of a university are not readily identifiable with a particular project or activity but, nonetheless, are necessary to the general operation of a university and the conduct of its activities. They include the costs of operating and maintaining buildings and grounds, equipment, the libraries, and of providing administration at the university, college and department levels. The rates used by UNF are:
MTDC = Modified Total Direct Costs TDC = Total Direct Costs For more information, see the Indirect Costs FAQs
Organized research - all research and development activities of an institution that are separately budgeted and accounted for. It includes:
Effective July 1, 2012:
Cost sharing is the portion of project or program cost not borne by the sponsor. It is the University's share of the cost of research. Cost sharing occurs when either a sponsor requires or the University commits funds beyond those awarded by the sponsoring agency to support a particular grant or contract. Cost sharing is primarily required by federal sponsors, and the obligation must be met using non-federal funds. Only charges that would be allowable as direct costs to the recipient grant are allowable as cost sharing. Federal flow through funds may not be used as a cost sharing source unless prior written approval has been received from both the federal sponsor and the flow through sponsor. UNF's policy, generally, is to not commit cost sharing unless it is required by the sponsor. Whenever cost sharing is explicitly set forth and committed in a proposal and an award is made based on that proposal or cost sharing is required as a condition of an award, the cost sharing must be documented in the University's records and included in the grant file. It is the PI's responsibility to secure cost sharing from University chairs, deans, department heads, vice presidents and/or from external sources. Common forms of cost sharing include salary related to faculty and staff effort, matching funds for equipment, or cash or in-kind contributions from external sources. When cost sharing is required, and if allowable by the funding agency, the University may contribute the difference between the F&A rate allowed by the agency and its federally negotiated F&A rate, if the agency rate is less, as in-kind cost sharing to the project. When cost sharing is required, and if allowed by the funding agency, the University may calculate the F&A costs on its cash cost-sharing portion of the project and contribute them as in-kind cost sharing. All cost sharing resources must meet the following criteria as outlined in OMB Circular A-110:
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